Bid Coordinator

🧍Role | Tender Coordinator

🗃 Industry | Commercial Furniture

🎯 Responsibilities | Supporting and coordinating multiple tendering processes from initial opportunity through to final submission

💼 Salary | Salary based on experience plus bonus

⌚ Hours | 9am-5:30pm, Monday to Friday

📍 Location | Old Street Office / Hybrid

Our client delivers inspiring, high-performing workspaces with creativity, precision and care.They cover all elements of the project – from strategy to design and build, their integrated approach enables them to deliver exceptional spaces tailored to their clients\’ needs, culture, and ambitions.

As a result of continued growth, they are looking to recruit a new team member to join them as a Tender Coordinator.

This is a fantastic opportunity for a proactive and experienced individual who can take ownership of the tender process and work collaboratively with both internal teams and external stakeholders to coordinate high-quality, timely submissions. The right person will bring structure, clarity, and attention to detail to every stage of the process, helping secure new business and strengthen the company’s market position.

The successful candidate will:

• Manage the end-to-end tender process, including reviewing opportunities, coordinating responses, and tracking deadlines
• Work closely with business development, design, commercial, and delivery teams to gather and prepare required content
• Ensure tender responses are compliant, well-structured, and aligned with client requirements and their brand
• Maintain and develop a library of bid content, templates, and case studies for future use
• Coordinate design input and layouts to produce professional-looking tender documents and presentations
• Liaise with subcontractors and consultants as required for pricing, technical input, or supporting documentation
• Support the team in developing and refining best practice processes around tendering and bid management
• Stay informed about industry trends, procurement frameworks, and competitor activity

And because of these requirements, you will have the following:

• Experience in Office interiors (essential)
• Experience of coordinating bid or tender processes, ideally in the construction, fit-out or design & build sector
• Strong organisational and project management skills – you’re comfortable juggling multiple deadlines
• Excellent written and verbal communication skills
• High attention to detail and a commitment to quality
• Proficient in Microsoft Office (Word, PowerPoint, Excel); experience with InDesign or similar design software is a plus
• Collaborative, positive and self-motivated – you’re happy to take the lead and also work as part of a team
• Comfortable working in a fast-paced, deadline-driven environment