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- Tasks: Support senior managers with diary management, travel coordination, and office administration.
- Company: Join a leading UK developer and operator of urban commercial real estate.
- Benefits: Enjoy a dynamic office environment in Central London with opportunities for growth.
- Why this job: Be part of a vibrant team, enhancing workplace experiences while developing your organisational skills.
- Qualifications: Experience in business support or PA roles; strong Microsoft Office skills required.
- Other info: This is a full-time, office-based role with a focus on teamwork and communication.
The predicted salary is between 28800 - 43200 £ per year.
Location: Central London - 5 days office-based
Job Type: Full Time
Our client is a UK based owner, developer, and operator of urban commercial real estate. We’re looking for a proactive and detail-oriented Team Personal Assistant to support senior managers across the business. This is a varied role that combines high-level PA support with front-of-house and facilities responsibilities, requiring strong organisational skills, professionalism, and a hands-on approach.
Working closely with multiple department heads, notably Asset Management, you’ll play a key role in ensuring the smooth running of day-to-day operations while helping deliver a high-quality workplace experience.
Key Responsibilities:
- Diary & Travel Coordination: Manage complex diaries, book travel, schedule meetings, and coordinate conference calls/video meetings. Provide full administrative support to a range of senior stakeholders.
- Meeting & Event Support: Organise internal and external meetings, agendas, and action tracking. Assist with office-based events and socials, including catering and setup.
- Correspondence & Documentation: Draft and format emails, reports, presentations, and correspondence. Ensure all documents are professionally prepared and filed.
- Office Administration: Handle incoming/outgoing post, manage couriers, keys, lockers, and general supplies. Process expenses and raise invoice paperwork as required. Monitor and replenish consumables and stationery stock.
- Facilities Support: Liaise with external contractors and suppliers (cleaning, plant maintenance, etc.). Oversee building access cards, lighting, cleanliness, and daily workplace standards. Coordinate with the on-site maintenance team to manage faults and repairs.
- Health & Safety: Conduct fire safety inductions, manage the fire logbook and alarm tests. Schedule fire extinguisher checks and maintain first aid kits/training compliance. Ensure all statutory compliance documentation is current and recorded.
- Project & Ad Hoc Support: Lead or assist on small projects and workplace initiatives as required.
- Internal Communication: Screen calls and messages, and act as a key point of contact across departments.
What We’re Looking For:
Essential: Proven experience in a business support, PA, or team assistant role. Strong Microsoft Office skills, particularly PowerPoint. Highly organised with excellent time management. Confident working across multiple teams with competing priorities.
Desirable: Experience within a property or real estate environment. Background in facilities, front-of-house, or office management roles.
Contact Detail:
Madison Hive Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team PA
✨Tip Number 1
Familiarise yourself with the real estate industry, especially urban commercial real estate. Understanding the terminology and current trends will help you engage in meaningful conversations during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or diary management plan. This can demonstrate your ability to handle complex tasks and prioritise effectively, which is crucial for a Team PA role.
✨Tip Number 3
Network with professionals in the property and facilities management sectors. Attend industry events or join relevant online groups to connect with potential colleagues and learn more about the company culture.
✨Tip Number 4
Prepare to discuss your experience with Microsoft Office, particularly PowerPoint. Consider creating a sample presentation that highlights your skills, as this could impress during the interview process.
We think you need these skills to ace Team PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in business support or PA roles. Emphasise your organisational skills and any experience you have with diary management, travel coordination, and office administration.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and attention to detail. Mention specific examples of how you've successfully managed multiple priorities and supported senior stakeholders in previous roles.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office, especially PowerPoint. If you have experience in facilities management or the real estate sector, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial for this role.
How to prepare for a job interview at Madison Hive
✨Showcase Your Organisational Skills
As a Team PA, your ability to manage complex diaries and coordinate meetings is crucial. Be prepared to discuss specific examples from your past experiences where you successfully organised schedules or events, highlighting your attention to detail and time management skills.
✨Demonstrate Proactivity
This role requires a hands-on approach, so it's important to convey your proactive nature during the interview. Share instances where you took the initiative to solve problems or improve processes, especially in a busy office environment.
✨Familiarise Yourself with the Company
Research the company’s operations in urban commercial real estate. Understanding their business model and recent projects will not only impress your interviewers but also help you tailor your responses to align with their goals and values.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing conflicting priorities or dealing with difficult stakeholders. Practising your responses to these scenarios can help you articulate your problem-solving abilities effectively.
