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For Companies At a Glance
- Tasks: Welcome visitors, manage office supplies, and support the team in a dynamic environment.
- Company: Join a global entertainment company based in White City, known for its vibrant culture.
- Benefits: Enjoy 23 days holiday, unlimited cinema tickets, and fun quarterly staff events.
- Why this job: Be part of a fast-paced team where your organisational skills shine and impact is felt.
- Qualifications: Previous office coordination experience and strong communication skills are essential.
- Other info: This role is office-based with a supportive and inclusive work culture.
The predicted salary is between 24000 - 30000 £ per year.
Salary: £28,000 - £30,000
Based in White City
Office-Based Role
A Global Entertainment company, based in White City, are looking for an Office Coordinator for their UK Head Office. You will be responsible for welcoming visitors, ordering office supplies, supporting the EA to UK TGM with the management of the office and much more. Looking for an experienced Office Coordinator who has excellent organisation skills, is calm under pressure and has proven experience working within a fast-paced, customer-facing business.
Key Responsibilities
- Establish a good working relationship with the building relationship team to ensure visitors are signed in
- Meet and greet visitors to the office and escort to host
- Assist with meeting room bookings and ensure they are kept clean
- Make sure that the switchboard is working effectively, and that all incoming calls are answered within an acceptable time and standard
- Support new starters with access passes and office tours
- Responsible for ordering flowers, cabs, couriers, refreshments or food for meetings, kitchen supplies, post-room equipment, stationery, photocopier supplies and any other supplies as requested
- Ensure kitchen is cleared of breakfast items daily and self-service area is stocked
- Manage the post-room to ensure that all incoming and outgoing mail is dealt with
- Ensure any expenditure is recorded, coded correctly and reconciled against the relevant invoices when they arrive
- Process any relevant invoices and ensure purchase orders are raised correctly and on time
- Liaise with cleaners to ensure communal areas are kept clean at all times
- Liaise with the technical and facilities team with any issues related to office equipment
Skills Required
- Previous office coordination/reception experience in a corporate environment
- Previous experience of working within a reception and/or switchboard environment dealing with incoming customer calls
- Excellent written and verbal communication skills
- Strong organisation and problem solving skills
- Proficient with Microsoft Packages including Word, Excel and Outlook
Benefits
- 23 days holiday + 8 Bank Holidays
- Contributory pension scheme: After 3 months of successful probation
- Unlimited cinema tickets for yourself, up to 18 guests per month
- Staff movie screenings once a month
- Quarterly staff events
- Hours of work: 9.00 am-5.30 pm
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Office Coordinator employer: Huntress
Contact Detail:
Huntress Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with the company culture and values of the global entertainment company. Understanding their ethos will help you align your responses during interviews and demonstrate that you're a good fit for their team.
✨Tip Number 2
Practice your meet-and-greet skills. Since you'll be welcoming visitors, being personable and professional is key. Consider role-playing with a friend to refine your approach and ensure you make a great first impression.
✨Tip Number 3
Brush up on your organisational skills by creating mock schedules or task lists. This will not only prepare you for the role but also give you concrete examples to discuss during your interview about how you manage multiple responsibilities effectively.
✨Tip Number 4
Network with current or former employees of the company on platforms like LinkedIn. They can provide insights into the office environment and may even offer tips on what the hiring managers are looking for in an Office Coordinator.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office coordination and customer-facing roles. Emphasise your organisational skills and any specific achievements that demonstrate your ability to thrive in a fast-paced environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description, such as managing office supplies or liaising with visitors, and explain how your past experiences make you a great fit.
Highlight Key Skills: In your application, clearly outline your proficiency with Microsoft Office packages and your excellent communication skills. Provide examples of how you've successfully managed multiple tasks under pressure in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Coordinator role.
How to prepare for a job interview at Huntress
✨Showcase Your Organisation Skills
As an Office Coordinator, organisation is key. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in a fast-paced environment. Highlight your ability to prioritise and stay calm under pressure.
✨Demonstrate Excellent Communication
Since the role involves welcoming visitors and handling calls, it's crucial to exhibit strong verbal and written communication skills. Practice clear and concise responses to common interview questions, and consider how you can convey your friendly and professional demeanour.
✨Familiarise Yourself with the Company
Research the global entertainment company and understand its culture and values. Being able to reference their work or initiatives during the interview shows genuine interest and helps you connect your skills to their needs.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think of past experiences where you had to resolve issues, manage conflicts, or improve processes, and be ready to share these stories in detail.
