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- Tasks: Support senior leaders with admin tasks, project management, and creative production.
- Company: Join a dynamic global team focused on collaboration and innovation.
- Benefits: Enjoy a competitive salary and the chance to work in a creative environment.
- Why this job: Perfect for detail-oriented individuals who thrive in fast-paced settings and love strategic coordination.
- Qualifications: Must be available during New York hours; experience in creative sectors and strong logistics skills required.
- Other info: Equal opportunities employer committed to diversity and inclusion.
The predicted salary is between 30000 - 70000 £ per year.
£50,000 - 6 month FTC
In order to continue delivering vital administrative and creative support, an exciting new 6-month fixed term opportunity exists for a highly organised and proactive Executive Assistant & Producer to support two senior leaders within our client's Global Clients division. This role is ideal for a detail-oriented professional with a strong background in delivering executive support, ideally to two or more Directors, project management and creative production. If you thrive in a dynamic environment and have a passion for strategic coordination, we'd love to hear from you.
Key Responsibilities
- Provide high-level administrative support, including calendar management, meeting scheduling, and travel coordination.
- Manage and prioritise executive correspondence, ensuring timely responses and follow-ups.
- Maintain confidentiality and professionalism when handling sensitive information.
- Liaise with senior client team leads to schedule meetings, workshops, and events.
- Assist with organising client entertainment and engagement activities.
- Support business planning, reporting, Salesforce administration, presentation development, and client organisation mapping.
Expanded Responsibilities
- Assist in planning and executing events, including venue/vendor management, catering, and financial coordination.
- Oversee event logistics, such as setup, registration, audiovisual support, and guest assistance.
- Act as a content producer, managing production logistics for video shoots.
- Conduct research on agency communications, announcements, and thought leadership content.
- Edit and publish agency content, ensuring consistency with company guidelines.
- Manage content tagging, taxonomy, and maintain agency and community pages.
- Organise leadership briefings on client updates, RFPs, and strategic developments.
- Collaborate with teams to facilitate global strategic workshop sessions.
- Draft weekly client press updates and support commercial administration across agencies and procurement.
- Develop client playbooks to aid onboarding processes for our client's agencies.
- Support centralised reporting for client submissions, including workforce surveys and procurement reviews.
- Provide logistical support for client events.
Required Qualifications & Skills
Essential:
- Must be available during New York (EST) hours, 8:00 am - 6:00 pm / 1 pm - 11 pm BST
- Experience working in a creative sector and/or agency environment.
- Strong expertise in logistics management and end-to-end supply chain coordination.
- Excellent creative content writing skills.
- Experience in drafting press releases and managing external relations.
- High proficiency in Photoshop, Keynote, and PowerPoint.
- Strong CRM proficiency.
Desirable:
- Project Management Certification (Prince 2 preferred).
- Experience in recruitment and talent management.
- Expertise in drafting client playbooks.
- Experience in designing and managing surveys.
Our client fosters a culture of collaboration and innovation. As an equal opportunities employer, they are committed to diversity, inclusion, and ensuring all candidates are evaluated based on their skills and experience. If you are a strategic thinker with exceptional organisational skills and a passion for creative execution, apply now to become part of our client's dynamic global team.
Executive Assistant (6-month FTC) employer: MaxAd Fixed Fee Recruitment
Contact Detail:
MaxAd Fixed Fee Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (6-month FTC)
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Photoshop, Keynote, and PowerPoint. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your experience in logistics management and project coordination during any networking opportunities or interviews. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects simultaneously, as this is crucial for the role.
✨Tip Number 3
Since the role requires working during New York hours, make sure to express your flexibility and willingness to adapt your schedule accordingly. This shows that you are committed and ready to align with the team's needs.
✨Tip Number 4
Research the company’s recent projects and initiatives in the creative sector. Being knowledgeable about their work will allow you to engage in meaningful conversations during interviews and showcase your genuine interest in the position.
We think you need these skills to ace Executive Assistant (6-month FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in executive support, project management, and creative production. Use specific examples that demonstrate your ability to manage logistics and coordinate events.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the creative sector. Mention how your skills align with the responsibilities listed in the job description, particularly your experience with calendar management and client engagement.
Highlight Relevant Skills: Emphasise your proficiency in tools like Photoshop, Keynote, and PowerPoint, as well as your CRM expertise. If you have project management certification or experience in recruitment, make sure to include that too.
Showcase Your Availability: Clearly state your availability during New York (EST) hours in your application. This is crucial for the role, so ensure it stands out in your CV or cover letter.
How to prepare for a job interview at MaxAd Fixed Fee Recruitment
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully organised schedules, managed correspondence, or coordinated events in the past. This will demonstrate your capability to handle the demands of the role.
✨Familiarise Yourself with Creative Production
Since the role involves creative production, brush up on your knowledge of logistics management and content creation. Be ready to discuss any relevant experience you have in these areas, especially if it relates to video shoots or event planning.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle pressure. Think of scenarios where you had to prioritise tasks or manage conflicts, and be prepared to explain your thought process and outcomes.
✨Demonstrate Your Communication Skills
Strong communication is key for this position. Be ready to showcase your writing skills, perhaps by discussing a press release or report you've drafted. Highlight your experience in liaising with senior leaders and managing external relations.
