Executive Assistant for fast-growing startup

We’re FlatPlan, a startup that works with media companies to deliver breaking news articles to millions of people on Apple devices. Our team works closely with some incredible companies including Premier League, New York Times Company, Sky News and Apple. We have big plans to transform how news media reaches readers, and central to those plans is an exceptional Executive Assistant.

The role involves working closely with our CEO to help drive the success of a fast-growing, dynamic startup. This is a fast-paced role in a company that’s scaling quickly - no two days will be the same. We’re looking for someone with outstanding communication and organisational skills who thrives in a high-energy, high-performance environment.

Responsibilities:

• Confidentially review emails and other correspondence and help manage these through responding/actioning tactical requests - highlighting any that require urgent attention
• Preparing and organising documents for meetings, such as agendas, reports and presentations
• Conducting research and gathering information to support decision-making
• Managing the CEO’s calendar, scheduling internal and external meetings
• Coordinating travel arrangements, including booking flights and hotels
• Aiding our support team by helping to address urgent issues, organising tasks and assist with reporting
• Creating invoices and consolidating costs in Xero
• Reading blogs created by writers, offering feedback and, when approved, adding to the FlatPlan website
• Assisting our Chief of Staff with project planning, execution and monitoring
• Helping manage our mailing list and sales leads

Must-haves:

• 3+ years of experience as an executive assistant or in a similar role
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• Proficiency with software like Google Docs/Workspace
• Strong sense of initiative with the ability to work independently
• Ability to manage multiple tasks simultaneously
• Attention to detail and problem-solving skills

Nice-to-haves:

• Experience with Xero or other bookkeeping tools
• Experience with WordPress or other content management systems
• Experience with Asana or other project management tools
• Familiarity with the digital news publishing industry
• Experience with email marketing and managing sales leads
• Experience with Apple Mac computers

Why you should apply:

We’re a small, fully remote team of people based mainly in the UK and around Europe. We’re all working together to build an incredible company that makes a genuine impact to media companies, and we’re having fun doing it. We’re a supportive team that genuinely cares about each other, sharing team achievements and working closely together to solve problems. You’ll get to know many of our customers well, speaking with teams at world-renowned media companies. We’re growing fast, too, so you’ll learn a lot about a company of this kind and you’ll get plenty of opportunities for personal and professional growth. There are no layers of bureaucracy or work politics - you’ll be speaking directly with everyone from leadership to content marketing to support, and we’re a lovely bunch, if we say so ourselves!

This is a remote role and as long as work is done, we’re fine with team members working from wherever they are in the world.

Our commitment to diversity, equity and inclusion:

At FlatPlan, we’re dedicated to building a diverse team that reflects the varied experiences and backgrounds of our customers and the audiences they reach. We believe in fostering an inclusive environment, where every individual feels valued, heard and empowered. All qualified applicants will receive consideration without regard to race, colour, gender, gender identity or expression, sexual orientation, religion, national origin, disability, genetics, background or age. We strongly encourage individuals from underrepresented groups to apply.

How to apply:

To apply, please send an email with the subject line 'Executive Assistant - FlatPlan' to jobs@flatplan.io. Please include a PDF version of your CV and include the name of three of the brands we work with in the cover email. Attention to detail is key to this role, so we won’t be able to proceed with applications if this step is skipped, unfortunately.