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- Tasks: Supervise the purchase ledger team and ensure accurate processing of supplier invoices.
- Company: Join Sapphire Utility Solutions, a leading partner in essential utility services across the UK.
- Benefits: Enjoy 25 days holiday, a pension scheme, free parking, and a modern office environment.
- Why this job: Be part of a supportive culture that values growth, integrity, and inclusivity.
- Qualifications: Experience in accounts payable and team supervision is essential.
- Other info: We are an equal opportunities employer and encourage diverse applications.
The predicted salary is between 36000 - 60000 £ per year.
Established in 2013, Sapphire Utility Solutions has quickly become the partner of choice for many clients across the UK in our chosen markets. We provide award-winning services to the clean water, wastewater, gas, digital networks, and highways sector and are passionate about working alongside our clients and partners to maintain the utility services essential to modern life.
About the Role:
The Purchase Ledger Supervisor will be responsible for supervising the purchase ledger team, ensuring accurate and efficient processing of all supplier invoices, managing supplier relationships, and overseeing month-end and year-end procedures related to accounts payable. The role also involves resolving any discrepancies, improving processes, and ensuring compliance with company policies.
Location: Preston, Lancashire
Hours: 37.5 hours per week, Monday to Friday
Responsibilities:
- Team Supervision: Manage and supervise the purchase ledger team, including overseeing daily operations, performance monitoring, and ensuring tasks are completed accurately and on time. Provide training and development opportunities for team members. Ensure the team follows company policies and procedures while maintaining high standards of accuracy and efficiency.
- Invoice Processing: Oversee the accurate and timely processing of supplier invoices, ensuring they are matched against purchase orders and delivery notes. Authorize payments, ensuring all transactions are appropriately approved. Ensure that all invoices are logged into the accounts payable system and filed for future reference.
- Supplier Management: Build and maintain relationships with suppliers, ensuring any issues or disputes are resolved promptly. Ensure that suppliers are paid according to agreed terms and conditions. Investigate and resolve any discrepancies with supplier statements or invoice queries.
- Month-End & Year-End: Assist in month-end closing activities related to the purchase ledger. Ensure all relevant accruals, prepayments, and other adjustments are accurately recorded. Provide support for year-end audits by preparing necessary reports and documentation.
- Reporting & Analysis: Prepare reports for senior management, highlighting any issues or trends in the purchase ledger. Provide analysis of supplier accounts, payment performance, and cash flow projections. Assist with the preparation of aged creditor reports and ensure that overdue payments are minimized.
- Process Improvement: Identify and implement process improvements to increase efficiency and reduce errors within the purchase ledger function. Ensure that internal controls are adhered to and recommend improvements when necessary.
- Compliance & Best Practice: Ensure that all transactions comply with relevant accounting standards, tax regulations, and company policies. Maintain accurate records to support regulatory and tax reporting requirements.
What you will get in return:
In joining Sapphire Utility Solutions as part of the Lanes Group - the UK’s largest independent provider, we are committed to fostering a workplace culture that prioritises the well-being, growth, and safety of our employees. Through continuous training, professional development opportunities, and a supportive environment that values every individual's unique contribution, we empower our team to uphold the highest standards of integrity, collaboration, and inclusivity.
- 25 days holiday plus bank holidays
- Auto enrolment pension scheme
- Free onsite parking
- Friendly working environment
- Great Modern Office with modern kitchen areas
The Lanes Group plc comprises a range of established service providers subsidiaries, which complement the specialist service of Lanes, by both work type and geography. Increasing our overall capability, assets and offering to our customers.
We are an equal opportunities employer and welcome applications from under-represented members of the community. Strictly no agencies please.
Purchase Ledger Supervisor employer: Sapphire Utility Solutions Ltd
Contact Detail:
Sapphire Utility Solutions Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Supervisor
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in purchase ledger management. Being well-versed in accounting software can give you an edge during interviews, as it shows your readiness to hit the ground running.
✨Tip Number 2
Network with professionals in the finance and accounting sectors, especially those who have experience in purchase ledger roles. Engaging with them on platforms like LinkedIn can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Prepare to discuss your experience in team supervision and process improvement during the interview. Highlight specific examples where you've successfully managed a team or implemented changes that enhanced efficiency.
✨Tip Number 4
Research Sapphire Utility Solutions and their values thoroughly. Understanding their commitment to employee well-being and professional development will allow you to align your answers with their company culture during the interview.
We think you need these skills to ace Purchase Ledger Supervisor
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Purchase Ledger Supervisor position. Tailor your application to highlight relevant experience and skills that match these criteria.
Highlight Relevant Experience: In your CV and cover letter, emphasise your experience in supervising teams, processing invoices, and managing supplier relationships. Use specific examples to demonstrate your achievements in these areas.
Showcase Process Improvement Skills: Mention any past experiences where you identified and implemented process improvements in accounts payable or similar functions. This will show your proactive approach and ability to enhance efficiency.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Sapphire Utility Solutions Ltd
✨Know Your Numbers
As a Purchase Ledger Supervisor, you'll be dealing with invoices and financial data. Brush up on your accounting principles and be ready to discuss how you ensure accuracy in processing supplier invoices.
✨Demonstrate Leadership Skills
Since the role involves supervising a team, prepare examples of how you've successfully managed teams in the past. Highlight your approach to training and developing team members, as well as how you handle performance monitoring.
✨Showcase Problem-Solving Abilities
Be prepared to discuss specific instances where you've resolved discrepancies or improved processes. This will demonstrate your ability to handle challenges effectively and contribute to the efficiency of the purchase ledger function.
✨Understand Supplier Relationships
Building and maintaining relationships with suppliers is key. Think of examples where you've successfully managed supplier issues or disputes, and be ready to explain how you ensure compliance with payment terms.
