Administrative Assistant

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world’s premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Duties & Responsibilities

To provide an effective administrative support to the SMT and wider team as required

Functions

ESSENTIAL

• Assist with meetings, including booking meeting rooms, arranging catering, PPE, visitor access and passes

• New hire support – arranging access to clock-in system for hourly paid staff. Arranging Forth Ports passes, door swipes

• Arranging monthly HSE Joint STOPS and Joint LSRs

• Sending expediting reports to suppliers and coordinating responses

• Raising requisitions

• Distributing incoming mail and point of contact for external voice messages.

• Arranging taxi bookings

• Maintaining SDS-R organisational charts

• Assisting with arranging employee events

• Maintain stationary cupboard and replenish stock as required. Point of contact for ad hoc stationary requests.

• Providing administrative support to the senior management team as needed

Qualifications

REQUIRED

• Proficient in the use of Microsoft Office

• Previous experience in an administrative role

DESIRED

• Recognised qualification in Administration

Closing Statement

We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click ‘Apply Now’.