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- Tasks: Join the Export team as a Contract Sales Administrator, supporting multinational contract enquiries and orders.
- Company: A family-owned global trader with strong values and a supportive work culture.
- Benefits: Enjoy hybrid working, profit-related pay, pension plans, and subsidised meals and parking.
- Why this job: Be part of a dynamic team, develop valuable skills, and contribute to international trade.
- Qualifications: High-level administration experience, strong communication skills, and a proactive attitude are essential.
- Other info: Flexible core hours from Monday to Friday, with opportunities for career growth.
About them: My client is a well-established, global trader operating from a multi million pound premises in the Mansfield area of Nottingham. They are a family owned business with solid values and many of their workforce stay at the company for the whole of their career.
The role: They are looking for a Contract Sales Administrator to join their Export team. The role is to provide full administrative support and customer service for the multinational contract enquiries and orders; from initial enquiry, to quotation, follow-up and managing confirmed orders. Providing feedback to the Contract Department Team Leader to help further develop the systems and procedures required for this sector by the company. Effectively communicating with the wider business in particular the Purchasing, Design, Sales and Credit Control teams.
Key Duties for the Contract Sales Administrator:
- Provide a first point of contact for the multinational contract enquiries, liaising with all company offices, agents, and distributors
- Ensure key information is acquired prior to quotation and necessary checks undertaken
- Liaise with Contract Department Team Leader, Purchasing and Credit Control to check special pricing, delivery schedules and payments terms
- Accurately inserting quotes onto the system, ensuring all data fields are completed
- Communicate all details of the quote to the customer / distributor, liaising with the relevant Export Sales Administrator if translation is required
- Ensure agents are kept up to date with any on-going projects involving their market
- Liaise with the Sales Team to keep them up to date
- Pro-active follow up of quotations on the system
- Administer and service confirmed contract orders
- Arrange despatch of contract orders, liaising with the relevant Export Sales Administrator to ensure necessary Export documentation is complete.
- Review the monthly commission report
- Assist with the training of overseas office colleagues with regards contract procedures
- Develop an understanding of the regulations and requirements in their worldwide contract sales market.
- Develop an understanding of cross border VAT to be able to identify transactions where VAT could be zero rated.
- Develop an understanding of the contractual terms imposed by some purchase orders and help minimise risk to the company.
- Provide regular feedback to the Contract Department Team Leader with regards systems and processes
- Maintaining and updating orderly filing systems
Person Specification for the Contract Sales Administrator:
- High level Administration experience with meticulous attention to detail
- Commercial awareness & IT competent
- Excellent planning and prioritising skills and the ability to respond to time frames and deadlines
- Be highly organised in managing own workload and able to adapt to change at short notice
- Proactive and detail orientated with a flexible attitude
- Strong communication skills both written and verbal
- Approachable and friendly
- Highly motivated
- Methodical approach to work and a multitasker
- Enjoys working as part of a wider team
- Ability to perform under pressure and work using own initiative
Other Information:
The core hours of work are Monday - Friday, 8.30am - 5pm - with flexibility on either side of this. The company offers a number of benefits such as Hybrid working, Profit Related Pay Scheme (after 1 year of service), a Group Personal pension plan, subsidised restaurant and car parking facilities.
International Sales Administrator - Export Team employer: Kinetic Office Recruitment
Contact Detail:
Kinetic Office Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land International Sales Administrator - Export Team
✨Tip Number 1
Familiarise yourself with the company's values and culture. Since they are a family-owned business, showing that you align with their solid values during your interactions can make a significant difference.
✨Tip Number 2
Brush up on your knowledge of international sales processes and export regulations. Understanding cross-border VAT and contractual terms will demonstrate your proactive approach and readiness for the role.
✨Tip Number 3
Prepare to discuss your organisational skills and how you manage multiple tasks under pressure. The role requires meticulous attention to detail, so be ready to provide examples from your past experiences.
✨Tip Number 4
Network with current or former employees if possible. They can provide insights into the company’s work environment and expectations, which can help you tailor your approach during the interview process.
We think you need these skills to ace International Sales Administrator - Export Team
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the role of an International Sales Administrator. Emphasise your attention to detail, communication skills, and ability to manage multiple tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific experiences that demonstrate your ability to handle contract enquiries and your understanding of international sales processes.
Highlight Relevant Skills: In your application, clearly outline your commercial awareness, IT competency, and organisational skills. Provide examples of how you've successfully managed workloads and adapted to changing priorities in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Kinetic Office Recruitment
✨Showcase Your Administrative Skills
As an International Sales Administrator, your administrative skills are crucial. Be prepared to discuss your experience with managing enquiries, processing orders, and maintaining filing systems. Highlight specific examples where your attention to detail made a difference.
✨Demonstrate Commercial Awareness
Understanding the commercial aspects of the role is key. Research the company’s market and be ready to talk about how you can contribute to their success. Mention any relevant experience you have with international sales or export regulations.
✨Emphasise Communication Skills
Strong communication is vital in this role. Prepare to give examples of how you've effectively communicated with teams or clients in the past. Practice articulating your thoughts clearly, as you'll need to liaise with various departments and external partners.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and adaptability. Think of situations where you had to manage multiple tasks under pressure and how you prioritised your workload. This will demonstrate your ability to thrive in a fast-paced environment.
