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- Tasks: Manage finances and office operations in a dynamic environment.
- Company: Join a small, busy team in Lothian focused on efficiency and growth.
- Benefits: Earn £25 per hour with flexible part-time hours.
- Why this job: Perfect for those who thrive in fast-paced settings and enjoy multitasking.
- Qualifications: Experience in accounting or finance is essential; familiarity with Xero is a plus.
- Other info: Ideal for students seeking practical experience while balancing studies.
Location: Lothian
Salary: £25 per hour
Contract Type: Part-time
Overview: We are seeking a highly organised and proactive Office Manager / Accounts Coordinator to oversee day-to-day operational and financial tasks within a small but busy environment. This varied role requires a confident individual with strong accounting experience and the intellect to juggle competing priorities and make sound decisions independently.
Key Responsibilities:
- Accounting & Finance:
- Manage payroll and employee payments accurately and on time
- Prepare and submit VAT returns
- Run and monitor cash flow forecasts and financial reports
- Make informed financial judgements to support decision-making
- Assist with budgeting and cost management
- Liaise with accountants and external financial contacts when needed
- Procure office supplies, utilities, and other services as needed
- Obtain and assess insurance quotes and renewals
- Review and negotiate electricity and utilities contracts
- Manage council tax and other business rates or property-related charges
- Handle ad hoc office tasks and general administrative duties to ensure smooth daily operations
Requirements:
- Proven experience in accounting, bookkeeping, or finance support roles
- Strong working knowledge of VAT, payroll, and basic financial reporting
- Excellent organisational and multitasking skills
- Ability to work independently, show initiative, and make considered decisions
- Competent with accounting software (e.g., Xero) and Excel
- High attention to detail and discretion with confidential information
Contact Detail:
Avenue Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Office Manager
✨Tip Number 1
Familiarise yourself with accounting software like Xero, as this is crucial for the role. Consider taking a short online course or tutorial to brush up on your skills and demonstrate your commitment to mastering the tools needed for the job.
✨Tip Number 2
Network with professionals in the finance and office management sectors. Attend local meetups or join online forums where you can connect with others in similar roles. This can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Prepare to discuss your experience with payroll and VAT during interviews. Be ready to share specific examples of how you've managed these tasks in previous roles, as this will showcase your expertise and confidence in handling financial responsibilities.
✨Tip Number 4
Research the company culture at StudySmarter and think about how your organisational skills align with their values. Tailor your conversation to highlight how you can contribute to a positive and efficient work environment.
We think you need these skills to ace Part Time Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in accounting and office management. Emphasise your skills in payroll, VAT returns, and financial reporting, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to manage multiple tasks. Mention specific examples from your past experiences that demonstrate your competence in handling financial responsibilities.
Highlight Relevant Software Skills: Since the role requires proficiency in accounting software like Xero and Excel, be sure to mention your experience with these tools. Provide examples of how you've used them effectively in previous roles.
Showcase Your Decision-Making Abilities: In your application, illustrate your ability to make sound decisions independently. Share instances where you successfully managed competing priorities or made informed financial judgements.
How to prepare for a job interview at Avenue Scotland
✨Showcase Your Accounting Skills
Make sure to highlight your experience with accounting and finance during the interview. Be prepared to discuss specific examples of how you've managed payroll, VAT returns, or financial reporting in previous roles.
✨Demonstrate Organisational Abilities
Since this role requires excellent organisational skills, come ready to share instances where you successfully juggled multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Familiarise Yourself with Relevant Software
As the job mentions the use of accounting software like Xero and Excel, ensure you're comfortable discussing your proficiency with these tools. If possible, bring examples of reports or forecasts you've created using them.
✨Prepare Questions About the Role
Interviews are a two-way street, so prepare thoughtful questions about the company's operations and expectations for the Office Manager role. This shows your genuine interest and helps you assess if it's the right fit for you.
