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- Tasks: Support the team by managing schedules, welcoming visitors, and maintaining office systems.
- Company: Join a local industry leader known for its award-winning team and commitment to excellence.
- Benefits: Enjoy flexible part-time hours, 28 days holiday, pension scheme, and free onsite parking.
- Why this job: Be part of a supportive culture where your organisational skills make a real impact.
- Qualifications: Looking for organised, proactive individuals with strong communication skills and Microsoft Office proficiency.
- Other info: Term time only role, ideal for students seeking valuable work experience.
Do you thrive in a fast-paced environment where organisation and attention to detail make all the difference?
Are you a people person with a talent for building strong relationships and ensuring every client and visitor feels valued?
Do you want to be part of an award-winning team, where your administrative skills keep everything running smoothly behind the scenes?
The Company: Our client, a local leader within their industry are recruiting for an administrator to support their team. This role would be ideal for an individual who is keen to work part-time during term time only, and who is a personable, professional individual who is passionate about delivering the very best outcomes for clients locally, nationally, and worldwide.
Role & Responsibilities of the Administrative Assistant:
- Acting as a first point of contact for customers, clients, and suppliers via email, phone, and in-person interactions.
- Welcoming visitors, managing meeting schedules, and providing refreshments as needed.
- Maintaining office filing systems and updating databases to ensure accurate record-keeping.
- Arranging travel and accommodation for staff members.
- Ordering office supplies, including stationery, printer refills, and staff uniforms.
- Scheduling internal meetings and booking meeting rooms.
- Handling general office duties such as copying, scanning, and filing documents.
- Assisting with preparing documentation for client meetings and presentations.
- Liaising with external bodies, consultants, and project teams to investigate and resolve queries.
- Undertaking any additional administrative tasks as required to support the team.
About You as the Administrative Assistant:
- We’re looking for someone who is highly organised, proactive, and enjoys working with people.
- A positive, ‘Can Do’ attitude and the ability to work independently as well as in a team.
- A professional and approachable manner with a commitment to excellent customer service.
- Strong organisational skills and the ability to prioritise tasks effectively.
- Attention to detail and a willingness to see tasks through to completion.
- Proficiency in Microsoft Office programs such as Word, Excel, and Outlook.
- A strong work ethic and initiative, with the ability to work without supervision.
- Excellent verbal and written communication skills.
- The ability to handle sensitive and confidential information appropriately.
- Experience in an office or administrative environment (previous experience in the construction industry would be an advantage but is not essential).
- A full, valid UK driving licence and access to a car (a mileage allowance is provided).
What’s in it for you?
- Flexible Part-time hours (term time only)
- 28 days holiday (including bank holidays)
- Pension scheme
- Free onsite parking
- Training and development opportunities
- A friendly, supportive team within an award-winning environment.
Please note by applying for this role you give consent for ER Recruitment to retain your CV for up to 24 months for the purposes of assisting you to find your next role unless you notify us otherwise. While we aim to get back to all applicants, if you do not receive a response within 7 working days then unfortunately your application has been unsuccessful on this occasion. We are here to help with your career so please send a copy of your CV to us. If you know of anyone else who is looking for their next opportunity, please feel free to refer them to us or pass on our details. We look forward to hearing from you.
Administration Assistant employer: Eileen Richards Recruitment
Contact Detail:
Eileen Richards Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Familiarise yourself with the company and its values. Understanding their mission and how they operate will help you tailor your approach during any interactions, showing that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills. Since this role involves a lot of interaction with clients and visitors, being able to convey information clearly and professionally will set you apart from other candidates.
✨Tip Number 3
Demonstrate your organisational skills in real-time. If you have the opportunity to engage with the team or during any informal meet-ups, showcase your ability to manage tasks efficiently and prioritise effectively.
✨Tip Number 4
Network with current employees if possible. Building connections within the company can provide you with insights into the work culture and expectations, which can be invaluable during the interview process.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Administration Assistant role. Emphasise your organisational skills, attention to detail, and any previous administrative experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how your skills and experiences make you a great fit for the role, particularly in customer service and office management.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office programs and any other relevant software. Also, mention your ability to handle sensitive information and your strong communication skills, as these are crucial for the role.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are key traits for an Administration Assistant.
How to prepare for a job interview at Eileen Richards Recruitment
✨Showcase Your Organisational Skills
As an Administration Assistant, organisation is key. Be prepared to discuss specific examples of how you've managed tasks or projects in the past, highlighting your attention to detail and ability to prioritise effectively.
✨Demonstrate Your People Skills
This role requires a personable approach. During the interview, share experiences where you've successfully built relationships with clients or colleagues, showcasing your commitment to excellent customer service.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office is essential for this position. Brush up on your skills in Word, Excel, and Outlook, and be ready to discuss how you've used these tools in previous roles to enhance productivity.
✨Prepare for Common Administrative Scenarios
Think about common administrative tasks you might encounter, such as scheduling meetings or managing office supplies. Prepare to discuss how you would handle these situations, demonstrating your proactive and solution-oriented mindset.
