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- Tasks: Join our team as a Pay and Bill Assistant, managing contractor payroll and ensuring timely payments.
- Company: NLB Solutions is a growing consultancy in Berkhamsted, dedicated to delivering exceptional service.
- Benefits: Enjoy a competitive salary and hybrid working options for a balanced lifestyle.
- Why this job: Be part of a dynamic team, enhancing your finance skills while making a real impact.
- Qualifications: 3 years' experience in finance, strong Excel skills, and excellent communication are essential.
- Other info: Ideal for detail-oriented individuals who thrive in fast-paced environments.
The predicted salary is between 28800 - 43200 £ per year.
NLB Solutions are working with a Consultancy Business in Berkhamsted that are looking for a Pay and Bill Assistant. Due to continuous growth, they have recently created this vacancy to add to their existing team. The company will offer a competitive salary and hybrid working.
The business requires someone that has worked in a fast-paced company within Pay and Bill/Contractor Payroll for a minimum of 3 years. The successful candidate will have advanced Excel and excellent communication skills as you will be liaising with both internal and external clients.
Duties:- Validate data from Front Office system before finance systems are updated
- Process contractor timesheets on a monthly basis, using a combination of online portals and paper timesheets
- Chasing missing contractor timesheets on a monthly basis
- Ensure payments to contractors are accurate and within the agreed timescales
- Upload payments to the bank system and record on cashbook
- Ensure remittance advices are sent out in a timely manner
- Maintain Purchase Order logs and update where necessary. Liaising with internal stakeholders for new orders or revised limits if needed
- Producing sales invoices to be sent out to Clients
- Dealing with Contractor & Client queries
- Calculate contractor invoices with speed, accuracy and efficiency
- Ensure that sales invoices are issued on a monthly/adhoc basis in a timely manner
- Assist in the preparation of monthly contractor accruals and deferred income journals and ensure that any expenses have been recharged
- Payment of contractors to ensure that payments are made punctually and accurately
- Communicate in an efficient yet friendly manner with all stakeholders of the business, internal and external
- Deal with all Contractor and Billing queries in a timely manner
- Candidate must have a minimum of 3 years work experience in a finance team of a small/medium sized company
- Experience of working within a multi-currency organisation would be an advantage
- Committed team player – aid all colleagues for the benefit of the Company
- Good IT skills and confident in using Microsoft Excel
- Strong attention to detail and produce work with a high level of accuracy
- Ability to communicate effectively on the telephone and in person
- Good organisational and workload management skills, with the ability to work to deadlines and prioritise work where necessary
- Ability to work in an office that demands high levels of concentration, while coping with frequent interruptions
- Integrity and understanding of care needed with sensitive information
- Ability to work well under pressure and without supervision
- Building and maintaining relationships internally and externally
- Be able to communicate at all levels with excellent writing skills
- Excellent numeracy skills and financial awareness
Pay and Bill Assistant employer: NLB Solutions
Contact Detail:
NLB Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Pay and Bill Assistant
✨Tip Number 1
Familiarise yourself with the specific software and tools used in Pay and Bill processes. Since this role requires advanced Excel skills, consider brushing up on functions like VLOOKUP, pivot tables, and data validation to demonstrate your proficiency during any discussions.
✨Tip Number 2
Network with professionals in the finance and payroll sectors. Attend industry events or join online forums where you can connect with others who work in similar roles. This could lead to valuable insights about the company culture and expectations.
✨Tip Number 3
Prepare to discuss your experience in handling contractor payroll and timesheet processing. Be ready to share specific examples of how you've managed tight deadlines and resolved issues, as this will showcase your ability to thrive in a fast-paced environment.
✨Tip Number 4
Highlight your communication skills by practising how you would explain complex financial concepts to non-financial stakeholders. This will be crucial in demonstrating your ability to liaise effectively with both internal and external clients.
We think you need these skills to ace Pay and Bill Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in Pay and Bill or Contractor Payroll. Emphasise your 3+ years in a finance team, showcasing specific achievements that demonstrate your advanced Excel skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that directly addresses the job description. Mention your experience with contractor timesheets, payment processing, and your ability to communicate effectively with clients and colleagues. Show enthusiasm for the role and the company.
Highlight Relevant Skills: In your application, clearly outline your IT skills, particularly your proficiency in Microsoft Excel. Provide examples of how you've used these skills in previous roles to improve processes or solve problems.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Ensure that your writing is clear and professional, reflecting the excellent communication skills required for the role.
How to prepare for a job interview at NLB Solutions
✨Showcase Your Experience
Make sure to highlight your 3+ years of experience in Pay and Bill or Contractor Payroll. Be ready to discuss specific examples of how you've handled contractor timesheets, payments, and queries in a fast-paced environment.
✨Demonstrate Excel Proficiency
Since advanced Excel skills are crucial for this role, prepare to discuss your experience with Excel functions and tools. You might even want to mention any specific projects where you used Excel to streamline processes or improve accuracy.
✨Communicate Effectively
Given the importance of communication in this role, practice articulating your thoughts clearly and concisely. Be prepared to provide examples of how you've successfully liaised with both internal and external clients in previous positions.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially regarding contractor queries and payment issues. Think of scenarios where you had to manage tight deadlines or resolve conflicts, and be ready to explain your approach.
