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For Companies At a Glance
- Tasks: Join us as a Despatch & Planning Administrator, handling data entry and coordinating schedules.
- Company: Be part of a leading manufacturer experiencing exciting growth and expansion.
- Benefits: Enjoy excellent career opportunities and a supportive work environment.
- Why this job: This role offers a chance to develop your skills in a dynamic industry with a focus on efficiency.
- Qualifications: Strong organisational skills and computer literacy are essential; previous admin experience is a plus.
- Other info: Ideal for those who thrive in a team and can work independently.
Due to growth, investment and company expansion, a leading manufacturer has a new vacancy for a Despatch & Planning Administrator. Offering excellent career opportunities, you will carry out key administrative tasks, including data inputting, releasing job paperwork, raising purchase orders and despatch & shipping processing.
The Role:
- Assist in the coordination and management of planning & Despatch schedules and activities.
- Maintain and update planning documentation and records.
- Performing data entry duties.
- Provide administrative support to the planning team, including preparing reports, presentations, and communications.
- Raise Purchase orders.
- Complete Shipping Documentation and upkeep of records.
- Liaise with internal and external stakeholders to ensure smooth processes.
- Assist with data analysis and reporting to improve planning efficiency and accuracy.
The Person:
- Strong organizational and administrative skills.
- Must be computer literate and have a good working knowledge of MS Office.
- Excellent attention to detail and ability to prioritize tasks.
- Strong written and verbal communication skills.
- Knowledge of planning procedures and regulations is desirable but not essential.
- Previous experience in an administrative role is an advantage.
- A knowledge of the manufacturing industry is preferred (not essential).
- Must be able to work on own initiative and as part of a team.
Despatch & Planning Administrator employer: Vectis Recruitment
Contact Detail:
Vectis Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Despatch & Planning Administrator
✨Tip Number 1
Familiarise yourself with the key software tools mentioned in the job description, particularly MS Office. Being proficient in Excel for data entry and reporting will give you a significant edge during the interview.
✨Tip Number 2
Research the company’s planning and despatch processes. Understanding their specific operations can help you demonstrate your knowledge and enthusiasm for the role during discussions with the hiring team.
✨Tip Number 3
Prepare examples from your past experiences that showcase your organisational skills and attention to detail. Be ready to discuss how you've successfully managed multiple tasks or projects simultaneously.
✨Tip Number 4
Network with current or former employees of the company on platforms like LinkedIn. They can provide valuable insights into the company culture and expectations, which can be beneficial during your application process.
We think you need these skills to ace Despatch & Planning Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative skills and experience relevant to the Despatch & Planning Administrator role. Emphasise your computer literacy, attention to detail, and any previous experience in similar positions.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your skills and experiences make you a perfect fit for the role, particularly in areas like data entry, planning documentation, and communication.
Showcase Relevant Skills: In your application, clearly demonstrate your proficiency with MS Office and any other relevant software. Provide examples of how you've used these tools in past roles to improve efficiency or accuracy in administrative tasks.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Vectis Recruitment
✨Showcase Your Organisational Skills
As a Despatch & Planning Administrator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past, highlighting your ability to prioritise effectively.
✨Demonstrate Computer Literacy
Since the role requires a high level of computer literacy, make sure to mention your proficiency with MS Office and any other relevant software. You could even bring along examples of reports or documents you've created to showcase your skills.
✨Prepare for Data Entry Questions
Expect questions related to data entry and accuracy. Be ready to explain your approach to ensuring precision in your work, and consider discussing any tools or methods you use to minimise errors.
✨Communicate Clearly and Confidently
Strong written and verbal communication skills are essential for this position. Practice articulating your thoughts clearly and confidently, as you'll need to liaise with various stakeholders. Consider preparing a few key points about your previous experiences that demonstrate your communication abilities.
