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For Companies At a Glance
- Tasks: Support the Managing Director with diary management, travel arrangements, and event coordination.
- Company: Join a dynamic team dedicated to excellence and innovation in their field.
- Benefits: Enjoy a hybrid work model, 25 days holiday, and a cycle to work scheme.
- Why this job: Gain valuable experience while building relationships and enhancing your organisational skills.
- Qualifications: 3 years of PA/EA experience and strong Microsoft Office skills required.
- Other info: Flexible approach and positive attitude are essential for success in this role.
Our client are seeking a dedicated and well organised Personal Assistant to support the Managing Director.
Key Responsibilities:
- Coordinating diaries and calendar management
- Organising and arranging travel
- Building relationships with stakeholders and suppliers
- Event Coordination
- Greeting visitors and organising meeting rooms
- Coordinating personal appointments and household administration
Job Requirements:
- Must have 3 years PA/EA experience
- Excellent attention to detail
- Minute taking experience would be a bonus
- Excellent telephone manner and interpersonal skills
- Effective communication and presentation skills, written and verbal
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
- Exceptional organisation, workload and diary management skills
- Flexible approach and positive, can-do attitude
The Package:
- Monday-Friday 9am-5:30pm, hybrid to be discussed at interview stage
- Holiday entitlement: 25 days plus BH
- Cycle to work scheme
- Pension scheme
Personal Assistant to Director employer: One to One Personnel
Contact Detail:
One to One Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Director
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, especially Microsoft Office Suite. Being able to demonstrate your proficiency during the interview can set you apart from other candidates.
✨Tip Number 2
Prepare examples of how you've successfully managed diaries and calendars in previous roles. Highlighting your organisational skills with real-life scenarios will show the interviewer that you have the experience they are looking for.
✨Tip Number 3
Practice your communication skills, both verbal and written. Since the role requires excellent interpersonal skills, consider role-playing common scenarios you might encounter as a Personal Assistant to ensure you're ready to impress.
✨Tip Number 4
Research the company and its stakeholders before the interview. Understanding their values and operations will help you build rapport and demonstrate your genuine interest in the role and the organisation.
We think you need these skills to ace Personal Assistant to Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a Personal Assistant. Focus on your organisational skills, diary management, and any experience you have with minute taking. Use specific examples to demonstrate your capabilities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your three years of PA/EA experience and how it aligns with the responsibilities outlined in the job description. Be sure to convey your positive attitude and flexibility.
Highlight Relevant Skills: In your application, emphasise your proficiency in Microsoft Office Suite and any other relevant software. Provide examples of how you've used these tools effectively in previous roles, especially in managing diaries and coordinating travel.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at One to One Personnel
✨Showcase Your Organisational Skills
As a Personal Assistant, organisation is key. Be prepared to discuss specific examples of how you've successfully managed diaries, coordinated travel, or organised events in your previous roles. This will demonstrate your ability to handle the responsibilities of the position.
✨Highlight Your Communication Skills
Effective communication is crucial for this role. During the interview, emphasise your interpersonal skills and provide examples of how you've built relationships with stakeholders or handled difficult conversations. This will show that you can represent the Managing Director well.
✨Demonstrate Attention to Detail
Attention to detail is a must-have for a Personal Assistant. Bring up instances where your meticulous nature has prevented errors or improved processes. You might even want to prepare a brief example of minute-taking to showcase your capability in this area.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office Suite is required, make sure you're comfortable discussing your experience with Word, Excel, PowerPoint, and Outlook. You could mention specific projects where you've used these tools effectively, which will reinforce your technical skills.
