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- Tasks: Manage office operations, oversee maintenance, and ensure a welcoming environment.
- Company: Join Flipper Technologies, creators of the innovative Flipper Zero multi-tool for tech enthusiasts.
- Benefits: Enjoy flexible working hours, corporate perks, and a vibrant office in London.
- Why this job: Be part of a creative team that values innovation and fosters a positive workplace culture.
- Qualifications: 3+ years in office management, fluent in English and Russian, with strong multitasking skills.
- Other info: Work in a stylish office near North Greenwich Station with all necessary equipment provided.
The predicted salary is between 36000 - 60000 £ per year.
Hey there, it’s the Flipper Technologies team! We are the creators behind Flipper Zero, a portable multi-tool designed for engineers. Compact enough to slip into a pocket, it stands prepared to analyze both wired and radio protocols, copy contact and contactless keys, and offer a range of other features. Flipper captivates both technology enthusiasts and those new to the field.
We are growing our presence in the UK and are seeking a skilled team to help us set up and manage business processes. Currently, we are looking for an Office & Administrative Manager for our London office! We are looking for someone who can foster a welcoming environment, oversee the provision of amenities, and cultivate a creative office atmosphere.
Requirements:
- 3+ years of experience in office administration and management
- Proficiency in both English and Russian
- Strong attention to detail and proactive approach
- London-based with a comprehensive knowledge of the city
- Understanding of facility management principles, experience working with contractors and suppliers
- Proficiency in office tools (Google Workspace, MS Office, etc.)
- Exceptional written and verbal communication skills
- Effective time management and prioritisation skills
- Demonstrated ability to multitask effectively
- Ability to handle confidential information with the highest level of discretion
Responsibilities:
- Manage office maintenance (~10 000 sq. ft.), including coordinating repairs, overseeing contractors, and managing utilities
- Manage the public coworking area (~2 500 sq. ft.), ensuring order, comfort, and efficient use of the space
- Welcome and guide space visitors, ensuring a positive experience
- Procure office supplies, consumables, catering, and lunches
- Maintain a well-kept office environment, including furnishings, decor, space renovation, cleaning, and inventory organisation
- Handle logistics, including receiving and sending parcels (domestically and internationally)
- Arrange business trips, corporate events, space events, and relocations
- Manage a small office administration team (1-2 people)
- Manage and organise various records and documents for the Chief Operating Officer (COO)
- Serve as the key liaison between the COO and internal/external stakeholders, ensuring the utmost confidentiality in all matters
- Work on special assignments, such as creation of PowerPoint presentations, financial spreadsheets, special reports, and agenda materials
What we offer:
- Workplace in our own stand-alone office in London located in Design District near North Greenwich Station (Jubilee line)
- All the necessary equipment for work: computers and software
- Benefits such as VHI, corporate sports, foreign language courses, and therapy sessions
- A five-day workweek with a flexible start of the working day
Office & Administrative Manager employer: Flipper Devices Inc
Contact Detail:
Flipper Devices Inc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office & Administrative Manager
✨Tip Number 1
Familiarise yourself with Flipper Technologies and their products, especially the Flipper Zero. Understanding their mission and values will help you align your application with what they are looking for in an Office & Administrative Manager.
✨Tip Number 2
Network with current or former employees of Flipper Technologies on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Prepare to discuss your experience in managing office environments and working with contractors. Be ready to share specific examples that demonstrate your ability to create a welcoming atmosphere and manage logistics effectively.
✨Tip Number 4
Showcase your proficiency in office tools like Google Workspace and MS Office by being prepared to discuss how you've used these tools in past roles. Highlight any specific projects where these skills made a significant impact.
We think you need these skills to ace Office & Administrative Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in office administration and management. Emphasise your proficiency in both English and Russian, as well as your familiarity with tools like Google Workspace and MS Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your attention to detail and proactive approach. Mention specific examples of how you've fostered a welcoming environment or managed office processes in previous roles.
Highlight Relevant Skills: In your application, clearly outline your time management, multitasking abilities, and communication skills. These are crucial for the role and should be evident in your written application.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is essential for this position.
How to prepare for a job interview at Flipper Devices Inc
✨Showcase Your Organisational Skills
As an Office & Administrative Manager, your ability to organise and manage tasks is crucial. Be prepared to discuss specific examples of how you've successfully managed office operations in the past, including any systems or tools you used to keep everything running smoothly.
✨Demonstrate Communication Proficiency
Given the role's requirement for exceptional written and verbal communication skills, practice articulating your thoughts clearly. You might be asked to explain complex ideas simply, so consider preparing a few scenarios where you effectively communicated with team members or stakeholders.
✨Highlight Your Multitasking Abilities
The job involves juggling multiple responsibilities, so be ready to share instances where you successfully managed several tasks at once. Discuss how you prioritised your workload and maintained efficiency under pressure.
✨Familiarise Yourself with Facility Management
Understanding facility management principles is key for this position. Brush up on your knowledge of managing office spaces and working with contractors. You could even prepare questions about their current processes to show your interest and initiative.
