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For Companies At a Glance
- Tasks: Manage contracts, generate purchase orders, and liaise with teams for smooth operations.
- Company: Join a leading Facilities Management organisation in Reading, dedicated to excellence.
- Benefits: Enjoy a competitive salary, 24 days holiday, pension plan, and career progression opportunities.
- Why this job: Be part of a dynamic team, enhance your skills, and make a real impact in the industry.
- Qualifications: Experience in Facilities Management or Water Treatment, strong admin skills, and IT proficiency required.
- Other info: Familiarity with CAFM systems is a plus; we value adaptability and teamwork.
The predicted salary is between 25000 - 26700 £ per year.
Contract Administrator needed for a Facilities Management organisation based in Reading who are looking to employ an experienced and well-rounded Contract Administrator that takes pride in their work.
The successful candidate must come from a Facilities Management / Water Treatment background and have strong administrative skills.
Benefits:
- Salary: £25,000 - £26,700 per annum
- 24 days holiday
- Pension Plan
- Career Progression
What the role entails:
- System with job numbers and any additional information as required
- Generate purchase orders for quoted works, materials, tooling and calibrations against engineer cost centres using purchasing system Coupa
- Liaise with the Regional Managers, Supervisors and Schedulers to schedule/assist arranging labour attendance and lab requirements for remedial works
- Upload all statutory documentation to internal trackers, and issue Stat Docs to designated customer Compliance Teams for upload to client portals / Sharepoint
- Monitor the Compliance Tracker and investigate and chase down missing or outstanding paperwork
- Maintain stock control system and raise POs when requested in order to maintain minimum stock levels or complete call-off requests
- Quality checking of invoices & credits within Coupa for correct and matching information, dispute discrepancies with subcontractor or suppliers. Chase appropriate party for supporting information if not in place
- Liaise with the Regional Managers and Supervisors to effectively deal with subcontractor & supplier invoicing queries, escalating issues where necessary to Management team
- Arrange and order Supervisor and Engineer workwear through the Swift Industrial portal, logging items and distribution once items have been quality checked
What experience you need to be the successful Contract Administrator:
- Prior experience of CAFM systems (Coupa, ELogs & Planon) and purchasing systems advantageous
- Strong IT skills including full range of Microsoft applications
- Health & Safety awareness
- Ability to adapt to time critical situations and respond accordingly
- Knowledge of the Water Treatment industry advantageous
- Able to manage multiple tasks at the same time
Contracts Administrator employer: Gold Group
Contact Detail:
Gold Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator
✨Tip Number 1
Familiarise yourself with CAFM systems like Coupa, ELogs, and Planon. Having hands-on experience or even a basic understanding of these systems can set you apart from other candidates.
✨Tip Number 2
Network within the Facilities Management and Water Treatment sectors. Attend industry events or join relevant online forums to connect with professionals who might provide insights or referrals.
✨Tip Number 3
Demonstrate your strong administrative skills by preparing examples of how you've effectively managed multiple tasks in previous roles. Be ready to discuss these during any interviews.
✨Tip Number 4
Research the company’s values and recent projects. Tailoring your conversation to align with their goals can show your genuine interest and help you stand out during the interview process.
We think you need these skills to ace Contracts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in Facilities Management and Water Treatment. Emphasise your administrative skills and any relevant software knowledge, particularly with CAFM systems like Coupa.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your familiarity with the tasks listed, such as generating purchase orders and liaising with managers, to show you understand the role.
Highlight Relevant Experience: In your application, clearly outline your previous roles that relate to contract administration. Include specific examples of how you've managed multiple tasks or dealt with invoicing queries effectively.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Contract Administrator.
How to prepare for a job interview at Gold Group
✨Showcase Your Relevant Experience
Make sure to highlight your background in Facilities Management or Water Treatment during the interview. Be prepared to discuss specific examples of how your previous roles have equipped you with the skills necessary for a Contract Administrator position.
✨Familiarise Yourself with CAFM Systems
Since prior experience with CAFM systems like Coupa is advantageous, take some time to brush up on these systems before your interview. Being able to discuss your familiarity with these tools will demonstrate your readiness for the role.
✨Demonstrate Strong Administrative Skills
Prepare to provide examples of your administrative skills, particularly in managing multiple tasks and maintaining accurate records. This could include discussing how you've handled invoicing queries or managed stock control in past positions.
✨Understand Health & Safety Protocols
Given the importance of health and safety in this role, be ready to talk about your awareness and understanding of relevant protocols. This shows that you take compliance seriously and are prepared to uphold safety standards in your work.
