PA to Asset Management

To assist the Asset Manager in the day-to-day management of the property portfolio.

Key Duties & Responsibilities

• Proactively support the Asset Managers (AMs) to progress new leases and renewals to completion
• Draft documentation including Heads of Terms, New Leases and Lease Renewal Approvals, Rent Review Memorandums and Assignment approvals
• Liaising with tenants to secure signatures on agreements
• Carry out credit checks using Experian
• Draft CapEx and Purchase Order forms
• Record status updates on the CRM system (HubSpot) relating to new deals and renewals
• Ensure the timely completion of tasks on the property management system, Yardi
• Assist AMs with managing emails, chasing up replies to queries and requesting updates from solicitors
• Arrange business travel and accommodation
• Arrange external / internal meetings and book meeting rooms
• Assist with the preparation of presentations, board reports and management reports, extracting data from the Yardi system, as required
• Process incoming and outgoing telephone calls
• Team player who is also able to work on their own initiative
• Planning and organisation skills
• A demonstrable understanding of the importance of confidentiality
• A strong understanding of IT systems and Microsoft Office applications

Desired but not essential

• Experience in using Yardi and / or HubSpot
• Experience of property transactions, particularly commercial

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

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