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- Tasks: Join us as a Stores Assistant, managing stock and supporting procurement at HMP Barlinnie.
- Company: Be part of the Scottish Prison Service, dedicated to rehabilitation and community safety.
- Benefits: Enjoy a competitive salary, job security, and opportunities for professional development.
- Why this job: Make a difference while gaining valuable experience in a supportive team environment.
- Qualifications: 3 National 5s or equivalent, including English and Maths, or relevant admin experience required.
- Other info: Forklift support experience is a plus; training may be provided.
The predicted salary is between 21500 - 30000 £ per year.
Location: HMP Barlinnie
Salary: £26,567
Closing Date: 2025-04-08
Hours of Work: Please refer to full job description on SPS career site
Job Purpose: To provide an effective and efficient service through the receipting and distribution of purchases for HMP Barlinnie. Responsibilities include:
- Receipting of all Purchase orders and the distribution of purchases to relevant areas.
- Filing of completed transactions.
- Stocktaking using Agresso Finance and Minipos Software.
- Provide Forklift support to HMP Barlinnie industries areas.
- Receipt and distribute stock and finished goods liaising with Central Stores, HMP Barlinnie and other relevant Establishments.
- Receipt and distribution of goods requested and process Internal stock and finished goods requests.
- Maintain accurate filing records manually and utilising Agresso to comply with SPS Finance and Policy.
- Unloading and loading of vehicles manually or by mechanical means.
- Dealing with all administration duties and supporting Procurement Staff.
Person Specification: SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on these identified as key to the role.
Qualifications Requirements: A minimum of 3 National 5’s, or equivalent, including English and Mathematics or Arithmetic, (at Grade 3 or above) or relevant experience working within an administrative role. ESSENTIAL
Experience Requirements: Knowledge Skills Requirements: Competent in the use Microsoft Office packages, including Word, Excel, Outlook etc. ESSENTIAL
Ability to work individually and as part of a team to achieve a goal. ESSENTIAL
Ability to communicate with internal and external stakeholders verbally and electronically. ESSENTIAL
Previous experience working in a Finance Function. DESIRABLE
Stores Assistant, Permanent employer: Scottish Prison Service
Contact Detail:
Scottish Prison Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Stores Assistant, Permanent
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Agresso Finance and Minipos. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight any previous experience you have in stock management or administrative roles during your conversations. This will help you stand out as someone who understands the responsibilities of the Stores Assistant position.
✨Tip Number 3
Prepare to discuss your teamwork and communication skills in detail. Since the role involves liaising with various stakeholders, showcasing examples of how you've successfully worked in a team or communicated effectively will be beneficial.
✨Tip Number 4
If you have experience with manual handling or operating forklifts, make sure to mention this during your application process. This practical knowledge is essential for the role and can set you apart from other candidates.
We think you need these skills to ace Stores Assistant, Permanent
Some tips for your application 🫡
Understand the Job Role: Read the job description thoroughly to understand the responsibilities and requirements of the Stores Assistant position. Highlight key skills and experiences that align with the role.
Tailor Your CV: Customise your CV to reflect the specific skills and experiences mentioned in the job description. Emphasise your administrative experience, proficiency in Microsoft Office, and any relevant qualifications.
Craft a Strong Cover Letter: Write a compelling cover letter that outlines your motivation for applying and how your background makes you a suitable candidate. Mention your ability to work both independently and as part of a team, as well as your communication skills.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the role.
How to prepare for a job interview at Scottish Prison Service
✨Know Your Role
Familiarise yourself with the job description and responsibilities of a Stores Assistant. Understand the key tasks such as receipting, distribution, and stocktaking, so you can confidently discuss how your skills align with these requirements.
✨Showcase Your Skills
Highlight your proficiency in Microsoft Office, especially Excel, as well as any experience with finance functions. Be prepared to provide examples of how you've used these skills in previous roles or situations.
✨Demonstrate Teamwork
Since the role requires working both independently and as part of a team, think of specific instances where you've successfully collaborated with others. Share these experiences to illustrate your ability to work effectively in a team environment.
✨Prepare for Behavioural Questions
Expect questions based on the Behavioural Competency Framework. Prepare to discuss how you've demonstrated key behaviours relevant to the role, such as communication, organisation, and problem-solving, using the STAR method (Situation, Task, Action, Result).
