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For Companies At a Glance
- Tasks: Support the Executive Vice President with scheduling, document preparation, and project management.
- Company: Join a leading global technology company known for innovative engineering solutions.
- Benefits: Enjoy a hybrid work model with flexibility and a professional office environment.
- Why this job: Be part of a dynamic team, enhancing your skills while contributing to impactful projects.
- Qualifications: Experience supporting senior executives, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Uphold high ethical standards and enjoy a culture of integrity and collaboration.
The predicted salary is between 36000 - 60000 £ per year.
Join our client's innovative team at a leading global technology company at the forefront of advanced engineering solutions. We are seeking a dynamic and detail-oriented Executive Assistant to support our Executive Vice President of a key international business segment. This role requires exceptional organizational skills, attention to detail, and critical thinking abilities in a fast-paced and highly confidential environment. The ideal candidate will demonstrate professionalism, discretion, and flexibility while effectively interacting with stakeholders at all levels, both internal and external.
Primary Duties & Responsibilities
- Manage complex and dynamic schedules, including planning meetings and resolving scheduling conflicts.
- Prepare and edit agendas, reports, and other key business documents to support strategic objectives.
- Capture meeting minutes, action items, and ensure timely follow-ups.
- Coordinate global travel arrangements, reconcile expense reports, and manage email distribution lists.
- Organize offsite meetings, corporate events, and executive engagements.
- Oversee office logistics, software, and department communication.
- Handle vendor onboarding, purchase orders, and invoice reconciliation.
- Proactively anticipate needs, taking ownership of projects with minimal direction.
- Ensure absolute confidentiality while handling sensitive business information.
- Remain composed under pressure, managing multiple priorities effectively.
- Utilize advanced Microsoft Office 365 skills, particularly in Outlook, Excel, and PowerPoint.
- Prepare reports and contribute to special projects as required.
- Exhibit strong problem-solving, project management, and time management skills.
- Support ad hoc projects and executive initiatives as needed.
Education & Experience
- Proven experience supporting C-suite or senior executives.
- Exceptional organization and communication skills, with the ability to manage multiple high-priority projects.
- Proficiency in Zoom, Teams, and Microsoft Office Suite.
- Experience handling confidential and sensitive materials.
- Strong ability to prioritize tasks, meet deadlines, and work independently.
- Ability to thrive in a global, cross-cultural team environment.
- Uphold high ethical standards, professionalism, and integrity.
Working Conditions
- Hybrid role: Primarily onsite with flexibility depending on the executive’s needs.
- Professional office environment with standard equipment (computers, phones, etc.).
- Occasional overtime, off-site meetings, or travel may be required.
Additional Responsibilities
- Adhere to global safety and compliance standards.
- Support quality and environmental management initiatives where applicable.
- Uphold company values, fostering a culture of integrity, collaboration, accountability, respect, and enthusiasm.
Executive Assistant to C-suite level employer: Solutions Driven
Contact Detail:
Solutions Driven Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to C-suite level
✨Tip Number 1
Familiarise yourself with the specific needs of C-suite executives. Research their preferences and working styles, as this will help you tailor your approach when interacting with them during the interview process.
✨Tip Number 2
Demonstrate your organisational skills by preparing a mock schedule or agenda for a hypothetical executive meeting. This will showcase your ability to manage complex schedules and highlight your attention to detail.
✨Tip Number 3
Brush up on your Microsoft Office 365 skills, especially in Outlook, Excel, and PowerPoint. Consider creating a portfolio of sample reports or presentations to demonstrate your proficiency during the interview.
✨Tip Number 4
Network with professionals in similar roles or industries. Attend relevant events or join online forums to gain insights and potentially get referrals that could strengthen your application.
We think you need these skills to ace Executive Assistant to C-suite level
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience supporting C-suite executives. Emphasise your organisational skills, attention to detail, and any relevant software proficiency, particularly with Microsoft Office 365.
Craft a Compelling Cover Letter: Write a cover letter that showcases your ability to manage complex schedules and handle confidential information. Use specific examples from your past experiences to demonstrate your problem-solving and project management skills.
Highlight Relevant Skills: In your application, clearly outline your proficiency in tools like Zoom and Teams, as well as your ability to thrive in a global, cross-cultural team environment. Mention any experience with travel arrangements and expense reports.
Showcase Professionalism: Throughout your application, maintain a professional tone. Highlight your commitment to confidentiality and ethical standards, as these are crucial for the role of an Executive Assistant.
How to prepare for a job interview at Solutions Driven
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised meetings, resolved scheduling conflicts, and maintained order in a fast-paced environment.
✨Demonstrate Discretion and Professionalism
This role involves handling sensitive information, so it's important to convey your understanding of confidentiality. Share experiences where you had to manage confidential materials and how you ensured professionalism in those situations.
✨Highlight Your Technical Proficiency
Familiarity with Microsoft Office 365 and other tools like Zoom and Teams is essential. Be ready to discuss your experience with these applications, particularly how you've used them to enhance productivity and communication in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving and time management skills. Prepare to discuss how you would handle multiple priorities or unexpected challenges, demonstrating your ability to remain composed under pressure.
