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- Tasks: Support senior leaders with scheduling, travel arrangements, and meeting preparations.
- Company: Join a dynamic team focused on development delivery and leadership excellence.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and learning.
- Why this job: Gain valuable experience while working closely with executives in a fast-paced setting.
- Qualifications: EA experience, Microsoft Office proficiency, and strong communication skills required.
- Other info: Office attendance in Newport; willingness to travel is a plus.
The predicted salary is between 36000 - 60000 £ per year.
The ideal candidate will provide top-level assistance for our SVP, Development Delivery and other senior leaders. They should be well-organized and comfortable scheduling multi-time zone meetings, responding to emails, proactively managing diaries, and leading travel arrangements. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Responsibilities
- Calendar and travel management for executives
- Aid executive in preparing for meetings
- Responding to emails and document requests on behalf of executives
- Uses discretion, judgement, and knowledge of organisation to facilitate leadership activities
- Contribute to the continuous improvement of processes and procedures
- Expense report preparation
- Event Planning
Requirements
- EA experience
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
- Driving license
- Willing to travel when needed
- Office attendance in Newport
Executive Assistant employer: Vantage Data Centers
Contact Detail:
Vantage Data Centers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the executives' preferences and working styles. Understanding how they like to communicate and organise their schedules can give you a significant edge in your role as an Executive Assistant.
✨Tip Number 2
Brush up on your time management skills, especially when it comes to scheduling across multiple time zones. Being able to efficiently coordinate meetings for different locations will showcase your organisational prowess.
✨Tip Number 3
Develop a strong understanding of the tools and software used for calendar management and travel arrangements. Proficiency in these areas will not only make your job easier but also demonstrate your capability to handle the responsibilities effectively.
✨Tip Number 4
Network with other professionals in similar roles. Engaging with peers can provide insights into best practices and tips that can enhance your performance and help you stand out during the application process.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant. Focus on your skills in calendar management, travel arrangements, and document preparation. Use specific examples to demonstrate your proficiency in Microsoft Office and your ability to manage multiple priorities.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and how your background aligns with the responsibilities outlined in the job description. Mention your experience in supporting senior leaders and your ability to handle logistics and administrative tasks effectively.
Showcase Communication Skills: Since strong written and verbal communication skills are essential for this role, consider including a brief example of a successful communication or project you managed. This could be a situation where you effectively coordinated a meeting or handled a challenging email correspondence.
Highlight Process Improvement Experience: If you have experience contributing to process improvements, make sure to include that in your application. Describe any initiatives you led or participated in that enhanced efficiency or streamlined operations in your previous roles.
How to prepare for a job interview at Vantage Data Centers
✨Showcase Your Organisational Skills
As an Executive Assistant, being well-organised is crucial. Prepare examples of how you've successfully managed calendars, scheduled meetings across different time zones, and handled travel arrangements in your previous roles.
✨Demonstrate Proactive Communication
Highlight your ability to respond to emails and document requests efficiently. Be ready to discuss how you’ve used discretion and judgement in past positions to facilitate leadership activities.
✨Prepare for Meeting Scenarios
Since you'll be aiding executives in meeting preparations, think of specific instances where you’ve drafted documents or organised events. This will show your capability to handle the responsibilities outlined in the job description.
✨Emphasise Your Multi-tasking Abilities
The role requires managing multiple priorities simultaneously. Be prepared to share how you’ve successfully juggled various tasks in a fast-paced environment, ensuring nothing falls through the cracks.
