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For Companies At a Glance
- Tasks: Lead a team to manage purchase ledger and ensure timely payments.
- Company: Join San Carlo, a family-run Italian restaurant group with 25 locations worldwide.
- Benefits: Enjoy 50% staff discount, training opportunities, and access to earned pay anytime.
- Why this job: Be part of a vibrant culture that values development and community impact.
- Qualifications: 3 years in purchase ledger management; team leadership experience required.
- Other info: Opportunity to work in a dynamic environment with potential for growth.
The predicted salary is between 36000 - 60000 £ per year.
San Carlo are hiring a Purchase Ledger Manager!
Our story: The Distefano family, spanning two generations, started San Carlo over 30 years ago and seen it grow to twenty-five authentic Italian restaurants across the UK – from Covent Garden, Piccadilly and Knightsbridge in London to Bristol, Leicester, Liverpool, Leeds, Cheshire and Manchester and with a growing number overseas – including Kuwait, Bangkok and Qatar and with new sites set to open in Miami.
Colleague Benefits:
- 50% Staff Discount - For you and your friends and family, in any of our restaurants around the UK
- Elevate Training Academy - Commitment to training and continuing professional development with our San Carlo training app
- Volunteering Days - Give back with dedicated volunteering days, making a positive impact in your community
- Squadra App - Offering you discounts and rewards with thousands of companies worldwide
- Wagestream - Access to earned pay at any point of the month
- Legal and Financial Advice - Free legal and financial advice for you and your family
- Colleague of the Month - Monthly recognition awards where all San Carlo colleagues are celebrated
- San Carlo Awards - Our annual San Carlo Awards, dedicated to celebrating the incredible talent and hard work of our colleagues
- Best in Class Pension - San Carlo are partnered with an industry-leading pension provider, ensuring your hard work today supports your tomorrow
Key Responsibilities:
- Manage the Purchase Ledger team of 2 assistants, ensuring deadlines are met consistently
- Ensure workload across the team is monitored and managed (circa 1k invoices processed monthly)
- Process weekly/monthly payments for suppliers, keeping to the company policy for payment timings
- Ensure all Purchase Ledger payments are correctly posted via the bank rec and allocated to the ledger accordingly
- Ensure the Purchase Ledger is kept tidy and accurate, with all payments allocated and all aged balances analysed on a regular basis
- Ensure all statement reconciliations are completed periodically and within deadlines
- Deal with supplier queries, ensuring a good relationship is kept with all suppliers
- Regular monitoring of invoices on hold and working with suppliers and internal teams to clear queries
- Using automation and imports to speed up and improve accuracy of manual invoice posting
- Improve processes within Purchase Ledger to ensure efficiency and accuracy, using automation where possible, including keeping up to date process notes across the department
- Completing all period end processes for purchase ledger within deadlines and analyse all aged balances across all purchase ledgers
- Constantly alert to potential fraudulent invoices/bank details
- Follow the correct procedure for checking and updating supplier bank details
- Ensure the rest of the team are aware of the company policy for changing supplier details
- Encourage development of the other members of the team to assist progression
- Assist with the recruitment process as and where required
- Liaise with employees from all levels of the business to gain appropriate authorisation/approval from the relevant person
- Using different internal systems to manage invoice approvals and invoice queries
- Managing the shared accounts inbox ensuring all emails are dealt with within the team
- Assist with audit queries and year end reconciliations
- Managing the digital filing of all invoices and VAT documents.
Required Qualifications & Experience:
- At least 3 years previous experience in purchase ledger
- Experience of managing a team
- Experience of invoice automation is desired but not essential
- Intermediate level in Excel
- Microsoft Office, in particular Outlook
- Proactive approach to work
- Sound verbal and written communicator
- Ability to build sound relationships with others
- Strong organisational skills
Purchase Ledger Manager employer: San Carlo Restaurant Group
Contact Detail:
San Carlo Restaurant Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Manager
✨Tip Number 1
Familiarise yourself with the specific software and systems used in purchase ledger management. Research common tools like Sage or Xero, as well as any automation processes that might be relevant to San Carlo's operations.
✨Tip Number 2
Highlight your experience in managing teams during networking events or informal meet-ups. Building relationships with industry professionals can lead to valuable insights and potential referrals for the Purchase Ledger Manager position.
✨Tip Number 3
Stay updated on best practices in purchase ledger management by following relevant blogs or joining professional groups. This knowledge can help you discuss innovative ideas during interviews, showcasing your proactive approach.
✨Tip Number 4
Prepare to discuss how you've improved processes in previous roles. Be ready to share specific examples of how you've used automation or streamlined workflows, as this aligns with San Carlo's focus on efficiency and accuracy.
We think you need these skills to ace Purchase Ledger Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in purchase ledger management and team leadership. Use specific examples that demonstrate your ability to meet deadlines and manage workloads effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the company. Mention your experience with invoice automation and how you can improve processes within the Purchase Ledger team.
Highlight Relevant Skills: In your application, emphasise your organisational skills, proactive approach, and ability to build relationships. These are key attributes that San Carlo is looking for in a Purchase Ledger Manager.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at San Carlo Restaurant Group
✨Showcase Your Leadership Skills
As a Purchase Ledger Manager, you'll be leading a team. Be prepared to discuss your previous management experience and how you've successfully guided teams in the past. Share specific examples of how you motivated your team and handled challenges.
✨Demonstrate Your Technical Proficiency
Familiarise yourself with invoice automation tools and Excel functionalities, as these are crucial for the role. Be ready to discuss any relevant software you've used and how it improved efficiency in your previous positions.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills, especially regarding supplier queries and invoice discrepancies. Think of scenarios where you resolved issues effectively and be ready to explain your thought process.
✨Emphasise Your Communication Skills
Building relationships with suppliers and internal teams is key. Prepare to discuss how you maintain effective communication and resolve conflicts. Highlight any experiences where your communication skills led to positive outcomes.
