Admin Assistant

We are looking for a highly organised and proactive Administrative Assistant to join our dynamic team. The successful candidate will be responsible for a variety of office duties, supporting the HR and Payroll departments, and assisting Executive Assistants (EAs). This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced, sales-driven environment.

Key Roles and Responsibilities:

· Office Duties:

o Manage office supplies and inventory.

o Handle incoming and outgoing mail and packages.

o Maintain a tidy and organised office environment.

o Answer and direct phone calls and emails.

o Cover the reception desk as and when required.

o Calendar management, facilitating meetings.

o Schedule and coordinate meetings and appointments.

o Assist with filing, photocopying, and scanning documents.

· HR and Payroll Support:

• Assist with recruiting (CV reviews, screenings, interviews, offers, contracts).

• Maintain HR documentation and record activities in People HR.

• Assist with onboarding.

• Collaborate with outsourced HR supplier for cases, meetings, events, and documentation.

• Maintain employee records and update HR IT systems.

• Provide payroll information and collaborate with managers and finance.

• Support HR with enquiries and administrative tasks.

• Liaise with external HR software providers and colleagues.

· Cross-business Functional Support:

• Supporting with department-specific admin tasks

• Preparing routine department reports

• Following up on department actions

· Executive Assistant Support:

o Provide administrative support to Executive Assistants.

o Assist in preparing reports, presentations, and correspondence.

o Coordinate travel arrangements and itineraries.

o Manage calendars and schedule meetings for executives.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Strong organisational and time-management skills.

· Excellent verbal and written communication skills.

· Ability to work independently and as part of a team.

Qualifications:

· Level 3 in office administration (preferred) or equivalent.

Experience:

· Proven experience as an Administrative Assistant or in a similar role.

· High level of discretion and confidentiality.

· Moderate level of experience of office administration and payroll information processes.

· Familiarity with office management procedures and information transfer and exchange., * GCSE or equivalent (preferred)

Experience:

• Customer service: 1 year (preferred)

• Administrative experience: 1 year (preferred)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (preferred)

• Additional leave

• Company pension

• Cycle to work scheme

• Free parking

• Health & wellbeing programme

• On-site parking, · Friendly working environment with strong employee engagement, and automatic enrolment onto company bonus scheme (after probationary period completed).

· On-site free staff parking

· Automatic enrolment into our contribution workplace pension plan and Medical Insurance Scheme (dependent upon eligibility)

· Automatic enrolment into our BUPA Employee Assistance Programme

· Cycle to work scheme

· Company bonus scheme available (subject to terms and conditions)

Please Note: Right to work in the UK is required.

Westgate Global Ltd

4 Verulam Road, Stafford ST16 3EA

Full-time