Executive Assistant to the CEO

London-based BossaNova is a content creation, funding and distribution specialist that provides the buyers and sellers of TV entertainment with an integrated hub in which to meet, create and do business. The company was launched in late 2020 by Paul Heaney, leveraging his global network of relationships built up over 35 years in the factual distribution business. Key broadcaster clients include Discovery Plus, Netflix, AMC, Fox, Seven.One Entertainment Group, Channel Nine Australia, Channel Seven Australia, National Geographic, Planete, RMC, SBS Australia, TVNZ, TV4 Sweden and UKTV.BossaNova are seeking an Executive Assistant to support their CEO. The ideal candidate will bring solid experience of providing 1:1 support while working closely with the wider leadership team, in a fast-paced environment. Please note that the role is office based, with occasional working from home. This position is ideal for an Executive Assistant with gravitas, exceptional communication skills, commercial acumen, drive and energy. You’ll bring outstanding organisational skills to juggle multiple and changing priorities, while delivering exceptional Executive assistance and consistently producing quality work to the highest of standards. This fantastic opportunity is ideal for someone looking for an exciting role where you’ll be able to make an immediate positive impact and contribution. Key Tasks:The Executive Assistant will be happy to be the go-to person for the office. Typical duties will include:Diary management for complex schedules – managing changing priorities, keeping on top of diary clashes and ensuring CEO\’s time is proactively managedMeeting management support: ensuring CEO and attendees have all the required information ahead of meetings including details including location, directions and printed documentsBooking and planning travel arrangements – Preparing and managing itineraries for international business travel and events, arranging flights, visas, transfers and hotels and managing all logisticsPreparing and submitting expenses for Senior Team, ensuring all paperwork is complete and that supporting documents are providedLiaising with clients and producing partners, arranging meetings and entertaining events on behalf of the CEO and other senior leaders in the UK officeOrganise refreshments and meeting rooms for external meetingsCoordinating and booking meeting rooms, arranging catering, AV as requiredManage office inventoryManage office postProvide general administrative supportPerform duties of an office Health and Safety representativeOffice Management including facilities administration, supplier relationship management, liaising with the landlord etcAttending meetings and taking minutes ensuring follow up of actions and progress updatesHoliday cover for other positions within the businessAssist with ad hoc projects as requiredBuild a network across other distributors / producers and channels becoming the hub for the team Required Skills and Competencies:3 years + experience within a similar roleA high degree of discretion and integrity, used to working with confidential informationWill need to be confident, articulate, extremely proactive and able to act on their initiativeAble to demonstrate excellent written and communication skills and have an adaptable can-do attitude towards workAble to prioritise demands and have excellent attention to detail.The candidate should have strong organisational skills, be able to influence others to meet deadlines and be able to keep calm under pressureTech savvy with strong skills in MS Office suite and virtual meeting systemsPro-active approach with a \’can do\’ attitude and takes initiativeA strong team player