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- Tasks: Assist in managing contracts and monitor performance for maintenance projects.
- Company: Join a dynamic team focused on delivering high-quality maintenance solutions.
- Benefits: Gain valuable experience in a fast-paced environment with opportunities for growth.
- Why this job: Perfect for those who love organization and want to make an impact in construction management.
- Qualifications: Experience in construction and administration, plus strong Microsoft Office skills required.
- Other info: Training provided; ideal for high school and college students looking to kickstart their careers.
The predicted salary is between 30000 - 42000 £ per year.
Role Overview: Working under the direction and guidance of the Head of Contracts the role will assist with the contractual management, administration and commercial monitoring of Measured Term Maintenance Contracts, ranging from minor reactive works through to large scale maintenance projects. Assist in monitoring contracts’ KPI performance and help drive continuous improvements. Key Activities / Responsibilities: Monitoring invoicing timelines and cashflow performance and reporting. Audit and approval of subcontractor invoices and resolution of discrepancies. Monitoring contract compliance and ensuring standards are met and maintained. Obtain quotes from supply chain, compile estimates for contract works. Monitor and manage statutory approvals /certifications and contract compliance requirements for individual contracts. Track contract compliance and correspondences, ensuring timelines are met. Log and track team tasks and ensure actions are completed on time. Monitor and report on progress against team KPIs and targets. Undertake training and attend meetings as required for the proper performance of duties. Preparation and submission of job costs / coding in line with the contract Schedule of Rates. Any other duties as may be reasonably required from time-to-time. Experience: Experience of construction works. Experience of administration in a fast-paced environment. Experience of commercial and financial processes and activities. Excellent knowledge of Microsoft Office and IT Skills. Effective time and task management, meeting strict deadlines.
Administrator employer: FBSPL
Contact Detail:
FBSPL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarize yourself with the specific types of contracts and maintenance projects that we handle at StudySmarter. Understanding our approach to contract management will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Brush up on your skills in Microsoft Office, especially Excel, as it will be crucial for monitoring KPIs and managing invoicing timelines. Being able to showcase your proficiency can set you apart from other candidates.
✨Tip Number 3
Prepare examples from your past experience where you successfully managed compliance and resolved discrepancies. This will show us that you have the practical skills needed for the role.
✨Tip Number 4
Demonstrate your ability to work in a fast-paced environment by discussing how you've effectively managed multiple tasks and deadlines in previous roles. We value candidates who can thrive under pressure.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Administrator position. Understand the key responsibilities and required experience, especially in construction works and administration.
Tailor Your CV: Customize your CV to highlight relevant experience in contractual management, administration, and commercial monitoring. Emphasize your skills in Microsoft Office and any experience with KPI performance.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses how your background aligns with the responsibilities of the role. Mention your experience in fast-paced environments and your ability to manage tasks effectively.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for any spelling or grammatical errors, and ensure that all information is clear and concise.
How to prepare for a job interview at FBSPL
✨Show Your Understanding of Contract Management
Make sure to demonstrate your knowledge of contract management principles during the interview. Discuss any relevant experience you have with monitoring KPIs and compliance, as this will show that you understand the key responsibilities of the role.
✨Highlight Your Administrative Skills
Since the role requires strong administrative capabilities, be prepared to share examples of how you've successfully managed tasks in a fast-paced environment. Talk about your experience with invoicing timelines and cashflow performance to showcase your attention to detail.
✨Emphasize Your IT Proficiency
Given the importance of Microsoft Office and IT skills in this position, be ready to discuss your proficiency with these tools. You might want to mention specific software or systems you've used in previous roles that relate to contract management or administration.
✨Demonstrate Effective Time Management
Time and task management are crucial for this role. Prepare to explain how you prioritize tasks and meet deadlines. Providing concrete examples of how you've successfully managed multiple responsibilities will help illustrate your capability in this area.
