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- Tasks: Support committees by organising meetings, taking minutes, and managing technical guidance feedback.
- Company: Join IHEEM, a leading organisation in engineering and healthcare, dedicated to professional development.
- Benefits: Enjoy 27 days holiday, a non-contributory pension, and an annual bonus scheme.
- Why this job: Be part of a dynamic team, enhance your skills, and make a real impact in the engineering sector.
- Qualifications: 5 GCSEs including maths and English; business qualification is a plus.
- Other info: Flexible working hours with occasional travel; perfect for those seeking a meaningful career.
The predicted salary is between 28000 - 42000 £ per year.
Location: Home based (with the occasional visit to the head office IHEEM, 2 Abingdon House, Cumberland Business Centre, Fratton, Portsmouth, PO5 1DS).
Salary: Salary starting at £35,000 payable monthly in arrears.
Job Type: Full-time / Permanent
Job Hours: 35 per week between 08:00 - 17:00 Monday-Friday (flexible) - Occasional evening or weekend work may be required, e.g. annual conference or travel to meetings.
The Role: Under the direction of the Chief Operating Officer you will be responsible for all aspects of servicing the Specialist Technical and Advisory Platforms and associated Registration Boards, ensuring they adhere to their terms of reference and internal governance and supporting management of our branches.
Key Responsibilities:
- Secretarial Responsibilities: To organise and arrange face to face or conference call meetings for the Specialists Technical Platform and Advisory Platforms and the Associated Registration Board(s). Distribute all necessary paperwork prior to meeting. To minute meetings and circulate to committee members. Liaise with committee members via email, in writing or telephone.
- Technical Guidance: Lead on administering the Technical Guidance feedback process to NHSI. Be the point of contact for NHSI in relation to technical guidance feedback on HTMs. Administer the NHSI hub for downloading and uploading feedback. Circulate and collate information to and from the Platforms. Work with Events and Marketing team to ensure delivery of a range of specialist technical update seminars for our members across the UK and Ireland.
- Corporate Responsibilities: To ensure all meetings adhere to the terms of reference. Ensure appropriate election processes are followed for committee positions. Participate fully in setting personal objectives in line with the business plan, producing your personal development plan and performance measurement. Adopt and work within the Institute's values and behaviours.
This is not an exhaustive list of duties and you may be expected to take on other tasks and responsibilities as necessary.
About you:
Qualifications: 5 GCSEs grades A-C including maths and English. Business related qualification (Desirable).
Knowledge: How to service committees. Understanding of how to support and manage a group of individuals. Understanding of Engineering as a career (Desirable).
Experience: Previous experience of servicing committee meetings. Able to build and manage strong relationships with external stakeholders and teams. Demonstrates a logical and methodical approach with attention to detail. Proven organisational skills. Worked within a membership-based organisation (Desirable). Experience of establishing educational seminars (Desirable). Experience in the not for profit sector and working with volunteers would be beneficial (Desirable).
Systems: IT literate. Ability to use Microsoft Word and Excel (Desirable).
Personal Skills: Good communicator - both verbal and written. Good telephone manner. Confident, assertive and influential. Well-presented and professional representative for the business. Ability to work as part of a team. Ability to delegate.
What they offer in return:
- Holidays 27 days per year plus 8 public holidays.
- Employee's travel and accommodation expenses are refunded when away from the office on business.
- Non-contributory pension scheme on completion of probation.
- Annual bonus scheme.
Please click on the APPLY button to send your CV and Cover Letter for this role.
Business Officer (Committees) employer: Institute of Healthcare Engineering and Estate Man
Contact Detail:
Institute of Healthcare Engineering and Estate Man Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Officer (Committees)
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Business Officer, especially in servicing committees. Understanding the nuances of meeting organisation and minute-taking will give you an edge during interviews.
✨Tip Number 2
Network with professionals who have experience in committee support roles or within membership-based organisations. This can provide you with insights and potentially valuable connections that could help you land the job.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've successfully managed meetings or events in the past. Be ready to discuss these experiences in detail during your interview.
✨Tip Number 4
Showcase your communication skills by being articulate and confident in your interactions with us. Whether it's through emails or phone calls, making a strong impression can set you apart from other candidates.
We think you need these skills to ace Business Officer (Committees)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in servicing committee meetings and managing relationships with stakeholders. Use specific examples that demonstrate your organisational skills and attention to detail.
Craft a Compelling Cover Letter: In your cover letter, address how your qualifications and experiences align with the responsibilities of the Business Officer role. Mention your understanding of engineering as a career and any experience in membership-based organisations, if applicable.
Highlight Relevant Skills: Emphasise your communication skills, both verbal and written, as well as your ability to work as part of a team. Mention your proficiency in Microsoft Word and Excel, as these are desirable skills for the position.
Follow Application Instructions: Ensure you click on the APPLY button to submit your application through the correct channel. Double-check that all required documents are included and that your application is free from errors before submission.
How to prepare for a job interview at Institute of Healthcare Engineering and Estate Man
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Business Officer (Committees). Familiarise yourself with the key tasks such as organising meetings, minute-taking, and liaising with committee members. This will help you demonstrate your knowledge during the interview.
✨Showcase Your Communication Skills
As a Business Officer, strong communication skills are essential. Prepare examples of how you've effectively communicated in previous roles, whether through email, phone calls, or face-to-face interactions. Highlight your ability to build relationships with stakeholders.
✨Demonstrate Organisational Skills
Be ready to discuss your organisational skills and how you manage multiple tasks. You might be asked about your experience in servicing committee meetings or managing schedules, so have specific examples ready that showcase your attention to detail and methodical approach.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in this role, such as handling conflicting schedules or managing feedback processes, and prepare your responses to demonstrate your logical thinking and adaptability.
