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- Tasks: Support the CEO and Directors with scheduling, communication, and document preparation.
- Company: Join a successful entrepreneurial duo with offices in Renfrewshire and Edinburgh.
- Benefits: Enjoy a dynamic work environment and opportunities for professional growth.
- Why this job: Be a key player in a thriving business and enhance your organisational skills.
- Qualifications: Experience in high-level support roles and a degree or equivalent qualification preferred.
- Other info: Immediate Right to Work in the UK is required; references needed.
The predicted salary is between 36000 - 60000 £ per year.
Ever feel like you are walking through treacle? Do those around you seem to be working at a slower pace? Perhaps it’s time for a fresh challenge.
Are you a dedicated Executive Assistant who thrives in a dynamic environment and enjoys seeing tasks through to completion? We are thrilled to be partnering with a fantastic business in their search for a skilled Executive Assistant to support the Chief Executive and Directors.
As an individual, you’ll need an exceptional eye for detail, the ability to manage tight and shifting deadlines, a proactive and adaptable approach, excellent communication skills, and a polished professional presence.
Your new employer
You’ll be joining a highly successful entrepreneurial duo, with offices in both Renfrewshire and Edinburgh, making this an ideal opportunity for applicants from either location. You’ll play a key role in ensuring smooth business operations, including staff management and support. Discretion is essential, along with strong organisational skills across both professional and personal responsibilities.
Responsibilities within your new role
- Acting as the primary point of contact for the CEO.
- Managing complex short, medium, and long-term calendars, including scheduling internal and external meetings and coordinating travel arrangements.
- Preparing reports, documents, and presentations, as well as accurately recording minutes during various meetings.
- Maintaining and enhancing the CEO’s professional brand both internally and externally.
- Communicating on behalf of the Chief Executive with stakeholders as needed.
- Assisting with company secretarial and governance responsibilities as required.
- Providing support for charity board activities.
Your personality, experience and qualifications
The ideal candidate will have several years of experience in a similar high-level strategic support role. A degree or equivalent qualification is preferred, along with strong technical skills and an understanding of the fast-paced nature of an entrepreneur’s schedule. You’ll be proactive, always thinking one step ahead, and committed to contributing to the company’s overall success. Confidence, competence, and the ability to provide valuable insights for decision-making are key. Additionally, you will help implement new systems and processes to improve efficiency.
Apply now!
Please send us an up-to-date copy of your CV, by clicking the Apply button. This position is only available to applicants who have immediate Right to Work in the UK and you will be required to provide evidence of such upon request. Also required are up-to-date contact details for at least 2 references.
Stafffinders are operating as an Employment Agency for permanent positions and as an Employment Business for temporary positions.
Executive Assistant employer: Stafffinders
Contact Detail:
Stafffinders Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network with professionals in the industry, especially those who have experience as Executive Assistants. Attend relevant events or join online forums to connect with others and gain insights into what makes a successful candidate for this role.
✨Tip Number 2
Research the company thoroughly. Understand their values, mission, and recent developments. This knowledge will help you tailor your approach and demonstrate your genuine interest during any interviews or networking opportunities.
✨Tip Number 3
Prepare to discuss specific examples from your past experiences that showcase your organisational skills, attention to detail, and ability to manage multiple tasks under pressure. Being able to articulate these examples clearly can set you apart from other candidates.
✨Tip Number 4
Consider reaching out to current or former employees of the company on platforms like LinkedIn. They can provide valuable insights about the company culture and expectations, which can help you align your application and interview responses accordingly.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on your organisational skills, attention to detail, and any experience managing calendars or preparing reports.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to manage tight deadlines. Mention specific examples of how you've supported executives in the past and how you can contribute to the company's success.
Highlight Communication Skills: Since excellent communication is key for this role, ensure you demonstrate your communication skills in your application. Use clear and concise language, and consider including examples of how you've effectively communicated with stakeholders.
Provide References: Prepare a list of at least two references who can vouch for your experience and skills. Make sure to inform them beforehand so they are ready to provide a positive recommendation when contacted.
How to prepare for a job interview at Stafffinders
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex calendars and tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Proactive Thinking
Employers are looking for someone who can think ahead and anticipate needs. During the interview, share instances where you took initiative to solve problems or streamline processes, showing that you can contribute positively to the company's efficiency.
✨Communicate Effectively
Excellent communication skills are essential for this role. Practice articulating your thoughts clearly and confidently, and be ready to discuss how you've effectively communicated with stakeholders or team members in previous positions.
✨Emphasise Discretion and Professionalism
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Prepare to discuss situations where you've handled sensitive information discreetly, reinforcing your professionalism and trustworthiness.
