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- Tasks: Manage emails, schedule appointments, process invoices, and assist with reception duties.
- Company: Join Oxford College of Education, a hub for higher learning and student support.
- Benefits: Gain valuable experience in administration while working in a supportive team environment.
- Why this job: Perfect for those who love organization and helping others in an educational setting.
- Qualifications: 5 GCSEs including Maths and English; customer service experience preferred.
- Other info: Opportunity to learn QuickBooks and improve office efficiency.
The predicted salary is between 24000 - 36000 £ per year.
As a Receptionist Administrator, you will be responsible for performing a range of administrative tasks. Your duties will include:
· Managing emails and correspondence effectively and professionally.
· Assisting with diary management, including scheduling appointments and arranging meetings.
· Processing invoices accurately and ensuring timely payments.
· Raising requisitions and placing orders for necessary supplies and equipment.
· Maintaining an organized filing system for easy document retrieval.
· Assisting with reception duties, including handling incoming and outgoing post.
· Arranging hospitality for meetings and preparing meeting rooms with refreshments and catering arrangements.
· Coordinating onsite accommodation requirements for visitors.
· Assisting with departmental projects, as needed.
· Ensure all course work is completed within expected timescales.
· Help sales and marketing team.
· Help admissions team.
· Help students.
· Call, text, email to students and agents
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Provide organisational support by maintaining files, records, and documents
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Assist with data entry tasks to update and manage information accurately
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Handle phone calls with professionalism and follow proper phone etiquette
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Support clerical duties such as photocopying, scanning, and filing documents
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Learn to use QuickBooks for basic accounting tasks
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Assist in computerising office processes to improve efficiency
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Collaborate with the team on administrative projects
Oxford College of Education is currently seeking a self-motivated and organized individual to join our Plant Administration team as a Receptionist Administrator., · A good standard of secondary education with a minimum of 5 GCSEs, C / 4 or above, including Maths and English.
· Self-motivation and excellent interpersonal skills as a valuable team player.
· Strong organisational skills with a keen attention to detail.
· A confident telephone manner and effective communication skills.
· Competency in using Microsoft Office Products (Word, Excel, Outlook, and PowerPoint).
· Tidy up your and your office and main all health and safety.
· Good teamwork and able to work along., GCSE or equivalent (preferred), Retail sales: 1 year (required)
- Customer service: 1 year (required)
Licence/Certification:
- Driving Licence (preferred)
Higher Education and Facilities: Our 3-minute video will give you an overview of our Higher Education and Facilities.
https://youtu.be/6UW_37wdtE8, Oxford College of Education: https://cpd.oxfordce.co.uk/about/
Neutron Tutors: https://neutrontutors.co.uk
Receptionist Administrator employer: Oxford College Of Education (high Wycombe)
Contact Detail:
Oxford College Of Education (high Wycombe) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist Administrator
✨Tip Number 1
Familiarize yourself with the specific administrative tasks mentioned in the job description. Understanding how to manage emails, schedule appointments, and process invoices will give you a solid foundation for the role.
✨Tip Number 2
Practice your phone etiquette and communication skills. Since you'll be handling calls and correspondence, being confident and professional on the phone is crucial.
✨Tip Number 3
Get comfortable with Microsoft Office products, especially Word and Excel. Being proficient in these tools will help you perform your duties more efficiently and effectively.
✨Tip Number 4
Showcase your teamwork abilities. Highlight any previous experiences where you collaborated with others, as this role requires working closely with various teams.
We think you need these skills to ace Receptionist Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative tasks, customer service, and any specific skills mentioned in the job description, such as proficiency in Microsoft Office and QuickBooks.
Craft a Strong Cover Letter: Write a cover letter that showcases your self-motivation, organizational skills, and ability to work as part of a team. Mention specific examples from your past experiences that demonstrate your suitability for the role.
Highlight Communication Skills: Since effective communication is key for this position, emphasize your confident telephone manner and interpersonal skills in both your CV and cover letter. Provide examples of how you've successfully handled customer interactions.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Receptionist Administrator role.
How to prepare for a job interview at Oxford College Of Education (high Wycombe)
✨Showcase Your Organizational Skills
As a Receptionist Administrator, strong organizational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in previous roles.
✨Demonstrate Effective Communication
Since you'll be handling correspondence and phone calls, practice articulating your thoughts clearly. Consider role-playing common scenarios you might encounter in the position to showcase your confident telephone manner.
✨Familiarize Yourself with Microsoft Office
Make sure you're comfortable using Microsoft Office products, especially Word and Excel. You might be asked to demonstrate your proficiency, so brush up on any relevant skills or shortcuts that could impress your interviewers.
✨Prepare for Team Collaboration Questions
The role requires good teamwork, so think about past experiences where you've successfully collaborated with others. Be ready to share how you contributed to team projects and supported your colleagues.
