Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Create engaging layouts and manage donor communications in a dynamic team.
- Company: Join a specialist postgraduate university focused on philanthropy and alumni relations.
- Benefits: Enjoy a hybrid work model with a competitive hourly rate of £17.
- Why this job: Be part of a collaborative team that values creativity and innovation in donor stewardship.
- Qualifications: Advanced InDesign skills, attention to detail, and experience in similar roles required.
- Other info: This is a temporary role with opportunities for professional growth.
Role: InDesign Administrator
Department: Advancement & Alumni
Location: Kensington (Hybrid Role)
Type: Temporary
Hours: Monday to Friday, 9.30am – 5.30pm
Hourly rate: £17 per hour
The Team: This team is responsible for ensuring that prospects and donors receive a high level of stewardship. They will work with colleagues to produce creative and engaging proposals and reports. The post holder will work with the Associate Director to devise, manage and deliver the clients' stewardship processes. They will be the first point of contact concerning compliance. This is a key internal facing role in ensuring the Advancement & Alumni programme is a success.
The current Advancement & Alumni team is small, operating in a specialist postgraduate university. There is a strong sense of collegiality that drives the success and team members at all levels work together to a shared goal and purpose. Pulling together as a team, having an open mind to new ways of working and indeed the desire to jump in and deliver a new project, are the attitudes and mindset that our client prizes and which have contributed to their sustained high performance and success.
We are looking for a candidate that has advanced knowledge of InDesign to assist with designing and producing engaging layouts for our client. The role will also include drafting correspondence, proofreading copy, dealing with donor reports and drafting bespoke communications for VIPs on behalf of Directors, Chancellor, Chair of Council and President & Vice-Chancellor.
The successful candidate will:
- Work with fundraisers to write and produce excellent proposals and cases for support, ensuring they include clear, realistic and achievable delivery and stewardship targets, and are delivered in a timely fashion.
- Work with colleagues in the Advancement & Alumni team to devise plans collaboratively to ensure high-quality stewardship for each donor.
- Develop, implement and monitor a comprehensive communications programme that contributes to an excellent donor journey, including writing and producing compelling donor updates.
- Oversee and coordinate all donor communication materials and generate content for a range of internal (intranet) and external (annual report, seasonal emails, etc.) taking every relevant opportunity to enhance the culture of philanthropy and the College’s reputation.
- Work with colleagues in Engagement, Brand and Marketing to create communications and print.
Person Specification:
- Experience in the same or similar role
- Adobe InDesign – confident in document layout and formatting, able to apply house style to creation of new documents for external audiences
- Proofreading – strong attention to detail and excellent grammar.
- Google Suite & Microsoft Office – proficient in Docs, Sheets, and general administrative tools.
- Raiser’s Edge – confident to maintain data and record all fundraiser communications.
- MailChimp – experience in email marketing and communications.
- Attention to Detail – ability to manage multiple tasks with precision and efficiency.
- Highly organized, proactive, and able to work independently.
- Comfortable working across multiple projects with tight deadlines.
- Strong communication skills, both written and verbal.
- Strong editorial and design skills.
In Design Administrator employer: Hire Society Recruitment ltd - Hiring Success, Hire Recruitment.
Contact Detail:
Hire Society Recruitment ltd - Hiring Success, Hire Recruitment. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land In Design Administrator
✨Tip Number 1
Familiarise yourself with the specific projects and initiatives that the Advancement & Alumni team is currently working on. This will not only help you understand their goals but also allow you to tailor your conversations during interviews to show how your skills can directly contribute to their success.
✨Tip Number 2
Network with current or former employees of the organisation, especially those in similar roles. They can provide valuable insights into the team dynamics and expectations, which can help you position yourself as a strong candidate during discussions.
✨Tip Number 3
Prepare examples of your previous work that demonstrate your proficiency in InDesign and your ability to produce high-quality communications. Being able to discuss specific projects where you've successfully managed multiple tasks under tight deadlines will showcase your organisational skills.
✨Tip Number 4
Stay updated on trends in donor communication and stewardship practices. Showing that you are knowledgeable about current best practices in the field can set you apart and demonstrate your commitment to enhancing the donor journey.
We think you need these skills to ace In Design Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with Adobe InDesign and any relevant roles you've held. Emphasise your attention to detail, organisational skills, and ability to manage multiple projects.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the team. Mention specific examples of how you've successfully collaborated on projects and your approach to producing high-quality communications.
Showcase Your Design Skills: If possible, include a portfolio or samples of your work that demonstrate your proficiency in InDesign and your ability to create engaging layouts. This will give the hiring team a clear idea of your design capabilities.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no grammatical errors and that your documents reflect the strong attention to detail that the role requires.
How to prepare for a job interview at Hire Society Recruitment ltd - Hiring Success, Hire Recruitment.
✨Showcase Your InDesign Skills
Make sure to prepare a portfolio that highlights your advanced knowledge of InDesign. Bring examples of layouts you've designed, especially those that demonstrate your ability to apply house styles and create engaging documents for external audiences.
✨Demonstrate Attention to Detail
Since proofreading is a key part of the role, be ready to discuss your approach to ensuring accuracy in your work. You might even want to bring a sample of your proofreading work to showcase your strong attention to detail and excellent grammar.
✨Collaborative Mindset
The team values collegiality and collaboration, so be prepared to discuss how you’ve worked with others in previous roles. Share specific examples of how you’ve contributed to team projects and how you can help devise plans collaboratively for donor stewardship.
✨Communicate Effectively
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely, both verbally and in writing. Be ready to discuss how you would draft bespoke communications for VIPs and manage donor updates.
