Office Support & Recruitment Assistant

Integrity360 is the largest independent cybersecurity provider in the UK & Ireland, with Security Operations Centers in Dublin, Sofia and South Africa, and with around 580 employees, of which over 80% are technical. We help our clients proactively identify, protect, detect and respond to threats against the ever-evolving cyber threat landscape. Our ‘Security First’ approach positions security as an enabler and empowers our clients to do business securely.

This is an office-based role which involves supporting the office function by carrying out administrative tasks so that the business can operate more effectively whilst providing recruitment support to the People and Talent Manager. The Office Support and Recruitment Assistant is involved in all areas of the company's work, supporting the teams by ensuring the efficient running of the office and maintaining effective administrative systems across the organisation while working in collaboration with their counterparts in other locations.

The successful candidate will be an enthusiastic individual who displays their own initiative with a high level of attention to detail and who wants to work as part of a dynamic team. Discretion and confidentiality will be of utmost importance for the successful candidate.

• Arranging travel and hotel bookings and ensuring visas, passports and itineraries are up to date, adhering to the company travel policy.
• Perform general administrative tasks as required.
• Maintaining a clean and organised office environment, promoting a positive and professional atmosphere and ensuring compliance with Health and Safety legislation.
• Anticipating and proactively addressing the needs of senior management to ensure their productivity and efficiency.
• Manage correspondence, reception duties and meet and greet visitors and suppliers.
• Maintaining office systems, including data management and filing.
• Control access management for the office.
• Maintenance of the office supply inventory and orders for additional supplies as needed.
• Manage relationship with third party suppliers and escalate issues as required, e.g. cleaners.
• Responsible for the daily appearance and cleanliness of the office.
• Co-ordinate and monitor office operations to ensure company requirements are sufficiently met on a daily basis.
• Ensure meeting and conference rooms are kept in pristine condition and refreshments ordered in time for meetings when required.
• Flexibility in carrying out other tasks and responsibilities, which may arise or be assigned.
• Deal with highly sensitive documentation and reports, ensuring confidentiality is maintained at all times.
• Compliance with Integrity360 internal systems & procedures.

• Support the People & Talent Manager with recruiting and interviewing activities.
• Facilitate a smooth hiring process for job applicants.
• Draft communications materials, such as job postings, emails to candidates, and offer and rejection letters.
• Target candidates in the Cyber market by researching and reaching out to them to widen the qualified applicant pool.
• Schedule interviews and communicate with candidates.
• Create job listings and post them online.

You should have experience demonstrating the following qualities:

• A minimum of 1 years’ experience required in a role in office support and 2 years’ experience in recruitment administration/resourcing.
• Proficient in MS Office, particularly PowerPoint, Word, Excel.
• Excellent interpersonal and communication skills.
• Superior organizational and time management skills.
• High attention to detail and strong verbal and numerical skills.
• Self-confident with a positive ‘can do’ attitude.
• Self-starter with a desire to succeed.
• Ability to work under pressure with minimum supervision.
• Ability to work on multiple projects in a fast-paced environment while producing quality work and adhering to deadlines.
• Ability to be decisive and to influence where needed.
• The successful candidate should demonstrate a high degree of initiative, confidence and quick learning.
• Attention to detail is key.
• Travel logistics – must think laterally to ensure all considerations included (i.e. flight time, check in time, ground transfer time vs on site meeting time).
• Make informed decisions.
• Comprehensive and cohesive communications.
• Close working relationship with other OMs – co-ordination.
• Share responsibilities and not pigeon-hole duties.
• Recruitment administration experience.