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- Tasks: Support the MD with finance management, project oversight, and customer relations.
- Company: Join a dynamic property management firm in North Kensington, London.
- Benefits: Enjoy flexible working hours, training opportunities, and a great office environment.
- Why this job: Shape a new role while making a real impact in a supportive team culture.
- Qualifications: Proficiency in MS Office and financial management; experience at Director level preferred.
- Other info: Office-based role with flexibility across 4-5 days a week.
The predicted salary is between 44000 - 48000 £ per year.
This role requires a well-organised, competent, and professional Senior Executive Assistant who has experience in financial management, who is comfortable dealing with our business stakeholders and can carry out a variety of executive administrative duties with accuracy and speed. This role is ‘new’, and so it’s what you make it … we welcome your ideas for improvement to ensure the smooth & efficient operations of the business.
Assistance is required in the following areas:
- Financial Management
- Monitor budgets in cash flow forecasts.
- Enter project invoices into the accounting software package Zero and in Excel spreadsheets.
- Reconcile invoices against budgets and manage timely payment of invoices.
- Monitor and record business expenses.
- Project Management
- Manage ad-hoc projects to support the needs of the business, including timelines, tasks and monitoring budgets.
- Oversee property management tasks for the property portfolio, including gaining quotes from contractors and subsequent instruction.
- Organise & manage property maintenance/’snagging’ solutions for our property purchasers/customers and keep them informed of progress.
- Carry out ad-hoc research assignments to meet the needs of the business.
- Customer & Investor Relations
- Set up & maintain an efficient Customer (home buyers) Relations system.
- Be the first point of contact for our home buyers/customers and maintain good relations.
- Organise corporate/promotional events.
- Prepare & issue Bonds and Certificates to Investors.
- Marketing & Public Relations
- Update Company Website with ‘live’ projects.
- Compilation/set up of Company LinkedIn page and subsequent management.
- Support to the Managing Director
- Compile ‘draft’ reports, presentations, minutes, board resolutions, and email communications (when required).
- Keep the MD updated on important information, including updates on projects, diary management plans, incoming email communications (when the MD is out of the office), etc.
- Organise internal and external meetings and prepare/distribute necessary background material and meeting packs.
- Take meeting notes and summarise actions.
- Office Support, Administration, and Maintenance
- Organise and maintain the office filing system.
- Arrange lunches and refreshments for meetings and training sessions.
- Arrange corporate entertainment events.
- General office management; stationery supplies, refreshment supplies, maintenance of office equipment, etc.
- General management of telephone system.
Required qualifications, capabilities and skills
- Proficient in using MS Office packages, including Outlook, Excel, and PowerPoint.
- Knowledge of budgets, cashflows, and the financial operations of a business.
- Competent user of accounting packages (Zero), although training can be provided.
- Plans effectively, thinking ahead with the ability to anticipate and be proactive.
- Strong organisational skills with the natural ability to multi-task and prioritise.
- Excellent attention to detail, efficient and accurate.
- Strong interpersonal, written, and oral communication skills.
- Proactive in your approach to tasks, with a willingness to ‘add value’ in your role.
- Reliability & honesty.
- Ability to work in a small but busy office with a flexible approach, to meet the needs of the business.
Preferred qualifications, capabilities and skills
- Proven experience of providing executive support at Director level.
- Experience working in the property sector.
This role is office-based (Ladbroke Grove) working for 32-hours per week which can be flexible across the week, in agreement with the Managing Director.
Benefits
- Flexible working: across 4-5 days (Mon to Fri).
- Training and development opportunities.
- Work laptop and full desk set-up.
- Pension Plan.
- 17 days holiday + bank holidays.
- A great office setting, designed to be an inspiring place to work, collaborate and grow.
Applicants’ information will be kept confidential. If your application does not meet our requirements, unfortunately, we will be unable to respond to you.
Senior Executive Assistant with finance management experience employer: PICTURE PROPERTY DEVELOPMENTS LLP
Contact Detail:
PICTURE PROPERTY DEVELOPMENTS LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant with finance management experience
✨Tip Number 1
Familiarise yourself with the financial management tools mentioned in the job description, particularly Zero. If you haven't used it before, consider watching tutorial videos or taking a short online course to get a head start.
✨Tip Number 2
Showcase your organisational skills by preparing a mock project plan or budget management example that demonstrates your ability to manage timelines and budgets effectively. This will highlight your proactive approach.
✨Tip Number 3
Research the property sector and current trends in customer relations within this field. Being knowledgeable about the industry will help you engage more meaningfully during any discussions with the Managing Director.
✨Tip Number 4
Prepare thoughtful questions about the role and the company’s operations to ask during your interview. This shows your genuine interest in contributing to the business and your willingness to bring new ideas for improvement.
We think you need these skills to ace Senior Executive Assistant with finance management experience
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in financial management and executive support. Use specific examples that demonstrate your skills in budgeting, cash flow forecasting, and project management.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and how your background aligns with the company's needs. Mention your proactive approach and any ideas you have for improving operations, as this role is new and open to suggestions.
Showcase Relevant Skills: Emphasise your proficiency in MS Office and any experience with accounting software like Zero. Highlight your organisational skills and ability to manage multiple tasks effectively, as these are crucial for the role.
Prepare for Potential Questions: Think about how you would handle various scenarios related to the responsibilities outlined in the job description. Be ready to discuss your experience with customer relations, project management, and office administration during the interview.
How to prepare for a job interview at PICTURE PROPERTY DEVELOPMENTS LLP
✨Showcase Your Financial Acumen
Since the role requires financial management experience, be prepared to discuss your previous roles involving budget monitoring and cash flow forecasting. Bring examples of how you've successfully managed finances in past positions.
✨Demonstrate Organisational Skills
Highlight your ability to multitask and prioritise effectively. Share specific instances where your organisational skills led to improved efficiency or successful project outcomes.
✨Prepare for Stakeholder Interaction
As you'll be dealing with business stakeholders, practice how you would communicate with them. Be ready to discuss how you maintain good relations and manage customer expectations.
✨Bring Ideas for Improvement
This is a new role, so think about how you can contribute to its development. Prepare some ideas on how to enhance office operations or improve existing processes, showing your proactive approach.
