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- Tasks: Support partners with admin tasks, client onboarding, and manage a junior administrator.
- Company: Join a professional services firm located in the heart of Reading.
- Benefits: Enjoy a dynamic office environment with opportunities for growth and collaboration.
- Why this job: Be part of a supportive team while developing your skills in a professional setting.
- Qualifications: Experience in accountancy or professional services, strong MS software skills, and attention to detail required.
- Other info: This role requires commuting to central Reading five days a week.
The predicted salary is between 28800 - 43200 £ per year.
A professional services firm in central Reading is seeking an efficient PA / Office Manager.
You will be supporting 4 partners with all day-to-day administration, secretarial duties and also managing a junior administrator. This role is based in central Reading (no parking) and is based in the office 5 days a week. Please only apply if you are able to commute to central Reading 5 days a week, and you have relevant experience.
Job Duties:
- Secretarial support to the partners
- Client onboarding and KYC procedures
- Practice database administration
- HR administration support
- Marketing support for campaigns and events
- Coordination of IT support
- Facilities management coordination
- HMRC and Companies House filing gateway
Candidates must preferably have:
- Prior experience with accountancy or other professional services business
- Ability to work without direct supervision
- Good collaborative and interpersonal skills
- A client facing manner
- Competence with MS software and experience with database management systems
- Good written presentational skills and an attention to detail
- Ability to work to deadlines
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
PA / Office Administrator employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA / Office Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as MS Office and database management systems. Being able to demonstrate your proficiency in these areas during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight your experience in client-facing roles or any previous positions where you supported senior staff. Prepare examples of how you've successfully managed relationships and provided administrative support to enhance your appeal.
✨Tip Number 3
Research the company and its partners before your interview. Understanding their services and recent projects will allow you to tailor your responses and show genuine interest in the role and the firm.
✨Tip Number 4
Prepare to discuss your organisational skills and ability to work independently. Think of specific instances where you successfully managed multiple tasks or projects without direct supervision, as this is crucial for the role.
We think you need these skills to ace PA / Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and personal assistance. Emphasise your skills in secretarial support, client onboarding, and database management, as these are key for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your ability to work independently and collaboratively, and provide examples of how you've successfully managed similar responsibilities in the past.
Highlight Relevant Skills: In your application, focus on your competence with MS software and any experience you have with database management systems. Detail your attention to detail and ability to meet deadlines, as these are crucial for this position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which is essential for a PA role.
How to prepare for a job interview at Hays
✨Showcase Your Organisational Skills
As a PA or Office Administrator, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously, and highlight any tools or methods you use to keep everything on track.
✨Demonstrate Your Communication Skills
Since the role involves secretarial support and client interaction, it's important to showcase your communication skills. Practice articulating your thoughts clearly and confidently, and be ready to provide examples of how you've effectively communicated with clients or team members in the past.
✨Familiarise Yourself with Relevant Software
The job requires competence with MS software and database management systems. Make sure you're comfortable discussing your experience with these tools, and if possible, brush up on any specific software mentioned in the job description before the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you've had to meet tight deadlines or resolve conflicts, and be ready to explain your thought process and the outcomes.
