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- Tasks: Manage records, support the team, and handle confidential information in a dynamic environment.
- Company: Join Hays, a leading recruitment agency, working within the unique setting of HMP Hewell.
- Benefits: Enjoy competitive pay rates and the potential for permanent roles after your temporary assignment.
- Why this job: Gain valuable experience in the prison service while developing your administrative skills in a supportive team.
- Qualifications: Previous admin experience is essential; be flexible, proactive, and confident in communication.
- Other info: Candidates must pass a full security check; alternative ID options are available.
The predicted salary is between 28800 - 43200 £ per year.
An experienced administrator is required for a temporary ongoing assignment within HMP Hewell. This is an exciting opportunity to work within the prison service and can often lead to permanent opportunities.
The post is full-time (39 hours per week) on a temporary basis. Hours worked: Monday – Thursday 07:30am – 16:30pm, Friday worked 07:30am – 15:30pm with a 1-hour unpaid break. These hours may differ slightly. Competitive pay rates.
Your main responsibilities:
- Maintain and update records within various management information systems.
- General team administrative duties as required.
- Maintain office systems in an orderly manner.
- The role is mostly reactive and takes direction from other team members.
- Team work as well as the ability to work alone.
- Ability to handle confidential information.
- Input and maintain spreadsheets/databases/systems and produce and collate reports.
- Raise purchase orders and arrange payment of invoices.
- Administer petty cash.
- Provide cover for reception duties as required.
What you need to succeed:
- Previous administrative experience is necessary.
- Flexible and adaptable.
- Good verbal and written communication.
- Proactive, conscientious, and confident in their approach.
PLEASE NOTE: All candidates will be required to undergo a full prison security check, both of which will be facilitated by Hays upon registration. Please ensure you have a valid passport, birth certificate, full or provisional driving licence and proof of your national insurance number. If you do not have any of the listed identification, we do offer alternative choices.
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator - HMP Hewell
✨Tip Number 1
Familiarise yourself with the prison service environment. Understanding the unique challenges and responsibilities of working in a prison can help you stand out during interviews and discussions.
✨Tip Number 2
Network with current or former employees of HMP Hewell or similar institutions. They can provide valuable insights into the role and the work culture, which can be beneficial when preparing for your application.
✨Tip Number 3
Highlight your ability to handle confidential information. Given the nature of the role, demonstrating your understanding of confidentiality and data protection will be crucial in making a positive impression.
✨Tip Number 4
Prepare for the security check process by gathering all necessary documentation ahead of time. Having your passport, birth certificate, and other required IDs ready will show your preparedness and commitment to the role.
We think you need these skills to ace Administrator - HMP Hewell
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous administrative experience. Focus on relevant skills such as record maintenance, team collaboration, and handling confidential information, as these are key for the role at HMP Hewell.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Emphasise your proactive approach and adaptability, and explain why you are interested in working within the prison service.
Highlight Relevant Skills: In your application, clearly outline your verbal and written communication skills. Provide examples of how you've successfully managed office systems or worked both independently and as part of a team.
Prepare for Security Checks: Since a full prison security check is required, ensure you have all necessary identification documents ready. Mention your readiness to comply with this requirement in your application to show your understanding of the process.
How to prepare for a job interview at Hays
✨Showcase Your Administrative Skills
Make sure to highlight your previous administrative experience during the interview. Be prepared to discuss specific tasks you've handled, such as maintaining records or managing office systems, as these are crucial for the role.
✨Demonstrate Flexibility and Adaptability
Since the role requires a flexible approach, be ready to provide examples of how you've adapted to changing situations in past jobs. This will show that you can handle the reactive nature of the position effectively.
✨Communicate Clearly
Good verbal and written communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and consider preparing a few questions to ask the interviewer to demonstrate your engagement.
✨Prepare for Security Checks
As the position involves working within a prison environment, be aware that you'll need to undergo a full security check. Bring all necessary identification documents to the interview, as this shows your preparedness and seriousness about the role.
