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- Tasks: Lead document management for a large-scale capital programme and ensure compliance with processes.
- Company: Join a leading engineering support services provider at Devonport Dockyard, known for innovation and quality.
- Benefits: Enjoy hybrid work options and competitive pay of £65 per hour for 35 hours a week.
- Why this job: Be part of a dynamic team supporting naval vessel maintenance while enhancing your skills in a collaborative environment.
- Qualifications: Strong experience in document control, ideally in large projects; initiative and process improvement mindset required.
- Other info: 12-month term with potential for extension; SC eligibility needed.
Project Document Control Manager
Term: 12 months (extension likely)
Pay: £65 per hour via Umbrella (35 hours per week)
Hybrid options available, Devonport Dockyard SC eligibility required
Company Description: Our client is a prominent engineering support services provider, renowned for delivering critical and complex solutions across various sectors. At their extensive dockyard facility in Devonport, they specialize in the maintenance, refit, and support of naval vessels, ensuring operational readiness and excellence. The site is a key hub for engineering innovation and collaboration, employing thousands of skilled professionals dedicated to upholding the highest standards of safety and quality.
They are now seeking a Document Control Manager to support the management of documents for a large scale capital programme!
Job Responsibilities:
- Take the lead for ensuring the programme way of working
- Maintain Contractor Transmittal Register.
- Liaise with Project Engineers and Project Package Managers.
- Liaise with Contractor Document Control.
- Liaise with Client Document Control.
- Create and circulate weekly reports from the Client’s BIM Dashboard Reporting System (BDRS) to highlight the progress of document approval within the Client’s EDMS (AutoDesk Vault).
- Use the BDRS to track deliverable work-flow progress to ensure that the Client process is followed correctly.
- Support Project team in the use of the Client’s EDMS (AutoDesk Vault).
- Complete Transmittal Request Form and issue them to the Client Document Control Team.
- QA Checking Contractor deliverables.
- Raising Transmittal Request Forms to Client Document Control team.
- Request necessary support from the Project Management Team when required.
- Liaise and support Client Document Control Team in decision making and support activities.
- Ensure compliance with Client’s Document Control processes and seek opportunities for continuous improvement.
Qualifications and Experience Requirements:
- Strong experience in document control process, ideally in a large scale project environment.
- Mandatory Courses: Site Induction, Fire Safety, Diversity, Display Screen Equipment, Business Ethics & Conduct Awareness, Acceptable Use Policy, Anti-Bribery, Cyber-Security, Data Protection, Trade Controls Awareness, Introduction to Sustainability in Babcock.
- Strong desire for taking initiative with work and offering suggestions to improve internal processes.
Senior Document Controller employer: Undisclosed
Contact Detail:
Undisclosed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Document Controller
✨Tip Number 1
Familiarise yourself with the specific document control processes used in large-scale projects, particularly those related to engineering and naval operations. Understanding the nuances of these processes will help you demonstrate your expertise during interviews.
✨Tip Number 2
Network with professionals in the engineering support services sector, especially those who have experience in document control. Engaging with them on platforms like LinkedIn can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Stay updated on the latest trends and technologies in document management systems, particularly AutoDesk Vault. Being knowledgeable about these tools will not only enhance your skill set but also show your commitment to continuous improvement.
✨Tip Number 4
Prepare to discuss specific examples of how you've improved document control processes in previous roles. Highlighting your initiative and problem-solving skills will make you a standout candidate for the Senior Document Controller position.
We think you need these skills to ace Senior Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control, especially in large-scale projects. Use specific examples that demonstrate your ability to manage documents effectively and ensure compliance with processes.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention your strong desire to take initiative and improve internal processes, as well as your familiarity with tools like AutoDesk Vault.
Highlight Relevant Qualifications: List any mandatory courses or certifications you have completed that are relevant to the position, such as those related to document control, safety, and compliance. This will show your commitment to professional development.
Showcase Communication Skills: Since the role involves liaising with various teams, emphasise your communication skills in your application. Provide examples of how you've successfully collaborated with project engineers and management teams in the past.
How to prepare for a job interview at Undisclosed
✨Understand the Document Control Process
Make sure you have a solid grasp of document control processes, especially in large-scale projects. Be prepared to discuss your previous experiences and how they relate to the responsibilities outlined in the job description.
✨Familiarise Yourself with Relevant Software
Since the role involves using AutoDesk Vault and the Client’s BIM Dashboard Reporting System, it’s crucial to demonstrate your proficiency with these tools. If you have experience with similar software, be ready to share specific examples.
✨Show Initiative and Improvement Mindset
The company values individuals who take initiative and suggest improvements. Think of instances where you identified inefficiencies in past roles and how you addressed them. This will show your proactive approach.
✨Prepare for Team Collaboration Questions
Given the need to liaise with various teams, prepare to discuss your teamwork skills. Have examples ready that showcase your ability to work collaboratively with project engineers, package managers, and document control teams.
