Team Coordinator

Team Coordinator

Department: Office Management & Administration

Employment Type: Fixed Term – Full Time

Location: London

Reporting To: Nat

Description

Reporting to the Executive Assistant, the Team Coordinator will provide day-to-day diary management and coordination support to the senior leadership team at CFC including a number of Heads of Departments and Directors (the “Senior Leaders”). The ideal candidate will be detail-oriented, able to manage multiple priorities, and be comfortable working in a fast-paced environment.

This Team Coordinator will provide administrative support to the Senior Leaders, managing calendars, scheduling meetings, and coordinating appointments, whilst acting as a primary point of contact for internal and external stakeholders on their behalf.

Key Responsibilities

The Team Coordinator will be responsible for maintaining the Senior Leaders\’ corporate calendars, including coordination & scheduling of meetings, forward-planning for future years, whilst ensuring that time is effectively planned. Your other responsibilities will include but are not limited to:

• Assist with travel arrangements including transport and accommodation bookings, both domestic and international, via the Concur system.
• Support Senior Leaders to submit any expense claims via the Concur system (if required).
• Schedule and coordinate internal and external meetings, ensuring all necessary resources and documentation are available, taking any meeting notes as required.
• Assist with meeting logistics including meeting room preparation and organizing any catering requirements in advance.
• Organize and manage team events, such as quarterly team-building activities.
• Provide general administrative assistance as required.

Skills, Knowledge and Expertise

This role is suited to a candidate who has previous experience working as a Team Coordinator or in a business support role managing multiple stakeholders in a fast-paced environment. You will also have experience and skills in:

• Proactive, dynamic, with a can-do attitude and the ability to be flexible as required.
• Excellent verbal and written communication skills, with key attention to detail and a high level of accuracy.
• Confidence to be assertive and build professional relationships with internal and external stakeholders across the seniority spectrum.
• Strong attention to detail, good organizational and time management skills, and the ability to juggle multiple competing tasks and keep track of critical deadlines.
• Previous experience of using travel booking, meeting room booking, and expense systems is desirable (training will be provided).

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