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- Tasks: Support the Director with project management, diary organisation, and stakeholder liaison.
- Company: AJ Chambers is a dynamic firm focused on property and workplace solutions.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth and development.
- Why this job: Join a forward-thinking team and play a key role in exciting office projects.
- Qualifications: Previous PA experience and strong organisational skills are essential.
- Other info: This role involves working closely with senior management and offers a chance to make an impact.
The predicted salary is between 36000 - 60000 £ per year.
AJ Chambers have a great role for an experienced PA who has previous experience in Projects, facilities or property. The role will support the Director in the assistance with the Firms office move in 2026 organising diaries, holidays and liaison with other senior members of the firm, clients and external agencies.
The successful candidate will have demonstrable experience of working at a similar level with proven administrative, secretarial and office skills. Main duties will include but not limited to:
- Support the Director of Property and Workplace as Property & Project Assistant in the management of all necessary administrative requirements always maintaining confidentiality and discretion.
- Acting as gatekeeper, liaise with relevant stakeholders across the firm and various Stonecutter project teams, internal and external in a professional and tactful manner always.
- Assist with the preparation of reports to the Managing Partner, senior management team (SMT) and board, as well as for town halls as required.
- Ensure regular reports are received and collated from all areas within the Director of Property and Workplace's remit in a timely fashion each month.
- Draft correspondence, meeting agendas and minutes with minimal supervision.
- Extensive diary management and occasional travel arrangements.
- Diarise and attend meetings as agreed with the Director of Property and Workplace and where required, to take minutes.
- Ensure the Director of Property and Workplace has relevant papers for meetings ahead of time, often with minimal instruction and is prepared in advance as to the meeting purpose.
- Prepare accurate and creative PowerPoint presentations, adhering to brand guidelines.
- Always act as an ambassador to the Director of Property and Workplace and project a positive image of the firm.
- Collaborate with other members of business services to maintain a strong and cohesive team.
- Demonstrate an awareness of issues and challenges affecting the business and bring to the attention of the Director of Property and Workplace, as appropriate.
- Be project focused and demonstrate an understanding of expectations and requirements of the Director of Property and Workplace, using good judgement and initiative where necessary.
- Act in a professional and courteous manner when dealing with colleagues, key stakeholders, clients, or potential clients and third parties.
- Quickly develop internal networks and an awareness and understanding of key stakeholders to enable collaboration.
- Assist in arranging in-house and external meetings and events as appropriate during the project timeline.
- Capture and manage contact and client relationship data in the firm’s CRM system (InterAction) on behalf of the Managing Partner and maintain its currency and validity.
The successful candidate must be highly organised and have previous PA experience with good project administration and prioritise an often conflicting workload.
PA - Projects employer: AJ Chambers ®
Contact Detail:
AJ Chambers ® Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA - Projects
✨Tip Number 1
Familiarise yourself with project management tools and software that are commonly used in the industry. Being able to demonstrate your proficiency in these tools during interviews can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the property and project management sectors. Attend relevant events or join online forums to connect with individuals who may provide insights or referrals for the PA - Projects role.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed conflicting priorities in previous roles. This will showcase your organisational skills and ability to handle the demands of a busy PA position.
✨Tip Number 4
Research AJ Chambers and their recent projects or initiatives. Being knowledgeable about the firm will not only help you tailor your conversation but also demonstrate your genuine interest in the role and the company.
We think you need these skills to ace PA - Projects
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous experience as a PA, particularly in projects, facilities, or property. Use specific examples that demonstrate your administrative and secretarial skills relevant to the role.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Emphasise your ability to manage diaries, liaise with stakeholders, and prepare reports, showcasing how your skills align with the needs of the Director of Property and Workplace.
Showcase Your Communication Skills: In your application, highlight your experience in drafting correspondence, meeting agendas, and minutes. Provide examples of how you have effectively communicated with senior management and external agencies in previous roles.
Demonstrate Organisational Skills: Illustrate your organisational abilities by detailing how you have managed conflicting workloads and prioritised tasks in past positions. Mention any tools or systems you have used to maintain efficiency, such as CRM systems.
How to prepare for a job interview at AJ Chambers ®
✨Showcase Your Project Experience
Make sure to highlight your previous experience in project administration during the interview. Be prepared to discuss specific projects you've worked on, your role, and how you contributed to their success.
✨Demonstrate Strong Communication Skills
As a PA, you'll need to liaise with various stakeholders. Practice articulating your thoughts clearly and professionally. Consider preparing examples of how you've effectively communicated in past roles.
✨Prepare for Diary Management Questions
Since extensive diary management is a key part of the role, be ready to answer questions about how you prioritise tasks and manage conflicting schedules. You might even want to bring a sample of a diary management system you've used.
✨Familiarise Yourself with the Company
Research AJ Chambers and understand their values, recent projects, and any challenges they may be facing. This will help you tailor your responses and show that you're genuinely interested in the firm.
