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- Tasks: Create and distribute legal invoices while optimising billing processes.
- Company: Join a leading Corporate Services firm known for its excellence in finance.
- Benefits: Enjoy competitive salary, career progression, and great perks.
- Why this job: Be part of a dynamic team driving efficiency and client satisfaction.
- Qualifications: Experience in billing, preferably in a legal setting, and proficiency in Microsoft Office required.
- Other info: Opportunity to enhance your skills in a supportive environment.
Our client, a leader within Corporate Services, is seeking a number of excellent Legal Billing Administrators. Working as part of the Finance Billing & Collections team, the successful applicants will be responsible for supporting the business with the creation and distribution of invoices. The successful candidate will play a key role in helping drive process efficiencies and optimising the firm's working capital.
Key Responsibilities:
- Responsible for the production of legal bills from initial creation through to distribution to clients.
- Regular review of WIP balances with fee earners / other members of the Finance team to agree where bills can be raised.
- Providing support to the business for complex billing requirements, including amendments to bills, reversals, write-offs, and database amendments.
- Act as subject matter expert for billing on the firm’s practice management system and seek opportunities to improve utilisation of billing functionality and enhance internal processes.
- Managing billing email inboxes and addressing emails in a timely manner.
- Ensuring queries and escalations are handled correctly and promptly through to appropriate resolution, including handling queried invoices.
- Implementing process improvements for new and existing matters.
- Monitoring changes in invoicing requirements of clients and ensuring adherence to these requirements to support timely payment.
- Liaising with clients to obtain matter/purchase order numbers, where required.
- Collaborating with internal fee earning teams to ensure invoices comply with external counsel guidelines.
- Providing ad-hoc support to the wider Finance team where required.
Skills, Knowledge and Expertise:
- Essential: Prior experience working in a billing role, preferably in a legal environment.
- Essential: Basic proficiency in the use of Microsoft Office.
- Preferred: Experience using Aderant tools and automated workflows.
- Highly diligent with an organised and timely approach to work, ensuring attention to detail.
- Excellent client service mentality with a ‘can do, will do’ attitude.
- Effective and respectful communication, both verbally and in writing.
- Ability to work proactively and effectively within a team and with minimal supervision.
- Analytical and logical approach, with a strong sense of initiative.
- Awareness of the importance of the wider commercial environment.
- A team ethos and excellent client service attitude.
In Return: A competitive basic salary is on offer along with excellent benefits and career progression.
Billing Administrator employer: read recruit ltd
Contact Detail:
read recruit ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing Administrator
✨Tip Number 1
Familiarise yourself with the specific billing software mentioned in the job description, such as Aderant. If you haven't used it before, consider taking an online course or watching tutorials to get a basic understanding of its functionalities.
✨Tip Number 2
Brush up on your knowledge of legal billing processes and terminology. Understanding the nuances of legal invoices and the importance of compliance with external counsel guidelines will set you apart from other candidates.
✨Tip Number 3
Network with professionals already working in billing roles within the legal sector. Engaging with them can provide insights into the day-to-day responsibilities and challenges, which can be invaluable during interviews.
✨Tip Number 4
Demonstrate your attention to detail and organisational skills in any interactions you have with the company. Whether it's through emails or during a phone call, showcasing these traits can reinforce your suitability for the role.
We think you need these skills to ace Billing Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in billing, especially within a legal environment. Emphasise your proficiency with Microsoft Office and any experience with Aderant tools or similar software.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific skills that align with the job description, such as your attention to detail and client service mentality.
Showcase Process Improvement Skills: Provide examples in your application of how you've implemented process improvements in previous roles. This will demonstrate your ability to drive efficiencies, which is a key responsibility of the position.
Highlight Communication Skills: Since effective communication is crucial for this role, include examples of how you've successfully liaised with clients or collaborated with teams in the past. This will show that you can handle queries and escalations effectively.
How to prepare for a job interview at read recruit ltd
✨Showcase Your Billing Experience
Make sure to highlight your previous experience in billing, especially if it's within a legal environment. Be prepared to discuss specific examples of how you've managed the billing process, from creation to distribution, and any challenges you've overcome.
✨Demonstrate Attention to Detail
As a Billing Administrator, attention to detail is crucial. During the interview, provide examples of how you've ensured accuracy in billing and how you've handled discrepancies or queries effectively.
✨Familiarise Yourself with Relevant Tools
If you have experience with Aderant tools or similar practice management systems, be sure to mention it. If not, do some research beforehand to show your willingness to learn and adapt to new technologies.
✨Exhibit Strong Communication Skills
Effective communication is key in this role. Prepare to discuss how you've collaborated with teams and clients in the past, and be ready to demonstrate your ability to communicate complex billing information clearly and respectfully.
