Reception and Facilities Co-ordinator (part time, term time only, permanent)

Reception and Facilities Co-ordinator (part time, term time only, permanent)

We are seeking an experienced and highly organised Reception and Facilities Co-ordinator to work in our beautiful and unique office close to Tower Bridge. Nosy Crow is a multi-award winning, independent children’s publishing company with operations in both the UK and the USA and we make child-focused, parent-friendly children’s books for ages 0-12.

The role of the Reception and Facilities Co-ordinator is to deliver the activities required for the smooth day-to-day running of the office. The Reception and Facilities Co-ordinator will build relationships and work closely with colleagues from all areas of Nosy Crow and external suppliers for services such as building maintenance, security and cleaning.

This is a part-time, permanent, term-time only, office-based role working 4.5 hours a day, 5 days a week from our office near Tower Bridge in London. We can offer flexibility on working hours with the following working hour patterns available: 9:30 – 2:30, 10:00 – 3:00, 10:30 – 3:30.

The successful candidate will have the right to live and work in the UK.

Key Responsibilities:

Office:

• Manage our front of house services with support from the Operations and Facilities Assistant – greeting visitors, answering phone calls, receiving post etc.
• Maintain the office condition on a day-to-day basis and organise any repairs and scheduled maintenance.
• Ensure that the office is a safe and welcoming environment for everyone to work in and that health and safety requirements are complied with and records kept.

Liaise with and co-ordinate activities with our external contractors – including, but not limited to cleaners, waste disposal, building management, security, IT support, pest control etc.

• Manage and maintain meeting room audiovisual equipment.
• Management and delivery of catering as required.
• Ordering of all office consumables including branded stationery and ensure office equipment is in good working order, including all printers and kitchen apparatus.
• Assist the HR and Office Manager with the office and health and safety elements of the induction process for new starters.
• Provide support for events taking place within the office.
• Check and approve invoices related to facilities spend.
• Distribute petty cash and keep accurate records.
• Assist the HR and Office Manager in supporting the development of the Operations and Facilities Assistant.

Key Skills, Characteristics and Capabilities:

• Work experience in a facilities/office management role.
• Familiarity with office equipment and security systems.
• An understanding of health and safety regulations.
• Practically minded and the ability to think quickly during emergencies.
• Friendly with a can-do attitude.
• A good communicator and easily able to build relationships with others.
• Environmentally aware and cost conscious.

Benefits:

• Christmas closure.
• Summer hours.
• Employee Assistance Programme.
• Income Protection.
• Critical Illness cover.
• Group Life Assurance.
• Enhanced maternity/paternity/partner/adoption leave.
• Cycle to Work Scheme.
• Season ticket loans.
• Up to 80% off RRP for Nosy Crow book purchases.
• Emergency loans.

The starting salary for this role will be £15,360 (FTE/AYR £32,000).

If you would like to apply for this role, please send your CV and cover letter explaining why you think you are the best candidate for the role, to Rhianna ( ). We really look forward to reading your application.

Please let us know if you are comfortable doing so, whether there are any reasonable adjustments that we should consider that would help during the recruitment process.

The closing date for applications is midnight GMT (UK time) on the 3rd April 2025.

Nosy Crow is a Disability Confident, committed equal opportunities employer. We believe that employing a diverse workforce is an important factor in success and make recruiting decisions based on applicants’ experience and skills. We welcome applications from all members of society irrespective of race, age, disability, gender, gender reassignment, sexual orientation, religion or belief, pregnancy and maternity, marriage or civil partnership. Applications are treated with due confidentiality.

Nosy Crow is a member of the Living Wage foundation.

Deadline for applications: Thursday, 3 April

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