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For Companies At a Glance
- Tasks: Support project managers with admin tasks and document management.
- Company: Join Pell Frischmann, a dynamic business support team in London.
- Benefits: Enjoy flexible working arrangements and a collaborative environment.
- Why this job: Gain valuable experience in project administration while making an impact.
- Qualifications: Previous project admin experience and strong IT skills required.
- Other info: Opportunity to work remotely with teams across different locations.
The predicted salary is between 30000 - 42000 £ per year.
We are looking to hire a part-time Project Administrator on a 12-month FTC.
Main Purpose of the Job
Based primarily in our London office as part of a wider business support administration team, you will provide administrative support to project managers and their wider teams within Pell Frischmann. As part of your responsibilities, you are required to undertake general administrator duties to support the wider business. The role will also include supporting other teams in different locations remotely. Flexible working arrangements will be at the discretion of/agreed with your line manager.
Main Duties
- Provide support to project directors and project managers.
- Prepare job setup documentation.
- Manage and keep up to date Project Management Plans.
- Project document control including archiving.
- Preparation and submission of project invoices.
- Track progress of invoices until paid and keep PM notified.
- Preparation, formatting, and presentation of project documents.
- Supporting teams with bid activities when required.
- Maintain compliance with all project-related BMS requirements.
Preparation of Key Documents and Correspondence
- Ensuring compliance with the Business Management System, where required.
- Organisation and maintenance of case file documentation.
- Preparation of relevant invoices and arrangement of payment.
Essential
- Previous Project Administrative Experience.
- Excellent IT literacy, proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
Preferred
- Experience using Unit 4 business software.
Skills
- The ability to demonstrate knowledge and awareness of operating within a busy administrative function.
- Excellent written and verbal communication skills.
- Attention to detail.
- The ability to plan, schedule, and arrange own activities to accomplish objectives.
- A collaborative approach, effectively working with others to achieve team success.
- Strong attention to detail and the ability to work under pressure.
Project Administrator FTC employer: Pell Frischmann Group Ltd.
Contact Detail:
Pell Frischmann Group Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator FTC
✨Tip Number 1
Familiarise yourself with the specific project management tools and software mentioned in the job description, especially Unit 4. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your proactive approach to the role.
✨Tip Number 2
Network with current or former employees of Pell Frischmann on platforms like LinkedIn. Engaging with them can provide you with valuable insights into the company culture and expectations, which can be beneficial during interviews.
✨Tip Number 3
Prepare to discuss your previous project administrative experience in detail. Think of specific examples where you successfully managed documentation, invoicing, or supported project teams, as this will showcase your relevant skills effectively.
✨Tip Number 4
Demonstrate your IT proficiency by being ready to discuss how you've used MS Office tools in past roles. Consider preparing a brief overview of how you've utilised Excel for tracking or reporting, as this is a key requirement for the position.
We think you need these skills to ace Project Administrator FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous project administrative experience. Focus on relevant skills such as IT literacy and proficiency with MS Office, as these are essential for the role.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job description. Mention your experience in supporting project managers and your ability to manage documentation and invoices, as these are key responsibilities of the role.
Showcase Your Skills: In your application, emphasise your excellent written and verbal communication skills. Provide examples of how you've demonstrated attention to detail and the ability to work under pressure in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at Pell Frischmann Group Ltd.
✨Showcase Your Project Administration Experience
Make sure to highlight your previous experience in project administration during the interview. Be prepared to discuss specific examples of how you've supported project managers and contributed to successful project outcomes.
✨Demonstrate IT Proficiency
Since the role requires excellent IT literacy, especially with MS Office, be ready to discuss your proficiency with these tools. You might even want to mention any specific projects where you used Excel for tracking or PowerPoint for presentations.
✨Emphasise Attention to Detail
Attention to detail is crucial for this role. Prepare to provide examples of how your meticulous nature has helped avoid errors in documentation or improved project outcomes. This will show that you understand the importance of accuracy in project administration.
✨Prepare for Team Collaboration Questions
As the role involves working with various teams, be ready to discuss your collaborative approach. Think of instances where you successfully worked with others to achieve a common goal, and how you managed communication across different locations.
