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- Tasks: Manage plant sheets, order materials, and maintain project documentation.
- Company: Join a dynamic team focused on impactful projects that improve lives.
- Benefits: Enjoy smart working options, 25 days leave, and family-friendly policies.
- Why this job: Be part of a supportive culture that values your contributions and offers growth opportunities.
- Qualifications: Previous experience in a reactive business and strong organizational skills are essential.
- Other info: Flexible work hours and up to 40% remote work available.
The predicted salary is between 24000 - 36000 £ per year.
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In conjunction with the relevant Project Manager and Site Staff – keep a up to date plant sheet recording all on-hire and off-hires. Updating the Plant sheet on a weekly basis and pass to Team Coordinator for input onto Oracle R12 – remove
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In conjunction with the relevant Project Manager maintain Risk Registers in line with contract requirements – remove
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Ordering plant and material from internal and external supplies – arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.
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Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month. Check all new subcontractors have full licenses and enter onto database
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Control of all Incoming and Outgoing Correspondence, Project Files , Standards Library, Design Log, Minutes of Meetings and other project related documentation.
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Issue and maintain Site Start up Packs for Contracts
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Take meeting minutes as required by the Project Manager
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Checking that all vehicles are allocated to the correct contract on a weekly basis, monitoring permit to drives and drivers report. Use of the Masternaut system would be advantageous.
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Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required
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General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company.
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Maintaining absence/sickness/holiday trackers for weekly paid operatives
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Cover reception when required – screen telephone calls, deal with messages and enquiries
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Cover plan of the day when required
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Book conference rooms – internally and externally for team meetings
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Any other admin task that maybe required by their line manager / project manager
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Input invoices accurately and in a timely manner onto the WIMS system for payment
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Must have previous experience of working for a reactive business
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Good organisational skills
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Highly organised
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Self-starter capable of meeting tight deadlines
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Good communication skills – verbal and written
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Good forward thinker and planner
The following qualities/experience are desirable:
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Articulate and persuasive
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Adaptable and able to respond to change.
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Actively involved
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Ability to perform consistently under pressure
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
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Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
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25 days paid annual leave (pro rata)
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Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
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Pension, share incentive plan, volunteering leave, recognition schemes and much more…
Administrator employer: Balfour Beatty plc
Contact Detail:
Balfour Beatty plc Recruiting Team
candidaterecruitmentqueries@balfourbeatty.com
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarize yourself with the Masternaut system, as it’s mentioned as advantageous for this role. Understanding how to use this system can give you an edge during the interview process.
✨Tip Number 2
Highlight your experience in maintaining project documentation and correspondence. Be ready to discuss specific examples of how you've managed similar tasks in previous roles.
✨Tip Number 3
Demonstrate your organizational skills by preparing a mock plant sheet or risk register. This will show your proactive approach and ability to handle the responsibilities outlined in the job description.
✨Tip Number 4
Prepare to discuss how you handle tight deadlines and pressure. Share specific strategies or experiences that showcase your ability to remain organized and effective under stress.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Administrator position. Highlight key responsibilities and required skills, as this will help you tailor your application to what the company is looking for.
Tailor Your CV: Customize your CV to reflect your relevant experience in administration, particularly in areas like project documentation, correspondence control, and health and safety compliance. Use specific examples that demonstrate your organizational skills and ability to meet deadlines.
Craft a Strong Cover Letter: Write a cover letter that connects your previous experiences with the responsibilities outlined in the job description. Emphasize your communication skills, adaptability, and any experience with systems like Oracle R12 or WIMS, as these are advantageous for the role.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Balfour Beatty plc
✨Show Your Organizational Skills
As an Administrator, being highly organized is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Familiarize Yourself with Relevant Systems
The job mentions the use of Oracle R12 and the Masternaut system. If you have experience with these or similar systems, be sure to highlight that during the interview. If not, do some research to understand their functionalities and how they relate to the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to respond to unexpected changes or challenges in a previous role, and be ready to discuss how you handled them effectively.
✨Emphasize Communication Skills
Good communication is key for this role. Be prepared to discuss how you manage correspondence and documentation. You might also want to share examples of how you've effectively communicated with team members or stakeholders in the past.
