HR Project Manager - 12 Month FTC

About the firm

HaysMac is an award-winning firm of chartered accountants and tax advisors, with 40 partners and over 500 staff, providing advice and services to entrepreneurs, fast-growing and owner-managed businesses, charities and not for profit organisations across the UK and internationally. From our trainees to our partners, our culture of support and progression means we grow together as one firm to best help our clients.

Purpose of the Role

To be responsible for the overall management, co-ordination, execution, and completion of medium to large scale complex Digital projects, which could also include a substantial amount of Business Change. To help develop and promote a centre of excellence to support the successful delivery of the organisation’s projects and change work. To participate in skills transfer to support and guide the organisation's management and staff in the use of a project delivery framework. Monitor and control resources, revenue, and capital cost against the project budget. Communicate with, and manage, expectations of all project stakeholders.

Key Accountabilities

• Manage one large complex project that spans one or multiple business areas, with the overarching priority of the implementation of the replacement of the People Team HR tool.
• Set-up and manage the appropriate project governance structure, identifying and gaining commitment from appropriate senior stakeholders.
• Take responsibility for the definition, documentation, and safe execution of projects.
• Identify, assess, and manage risks to the success of the project.
• Effectively estimate costs, timescales, and resource requirements for the successful delivery of the project(s) to agreed terms of reference.
• Ensure that realistic project plans and documentation are prepared and maintained and track all activities against the plan, providing regular and accurate reports to stakeholders, as appropriate.
• Manage the change control procedure and ensure that project deliverables are completed within planned cost, timescale, and resource budgets, and are signed off. Gain agreement for revisions to the project(s) from project sponsors.
• Provide effective leadership to the project team ensuring that team members are motivated and developing their skills and experience. Take appropriate action where performance deviates from agreed tolerances.
• Actively represent the project team, ensuring that effective relationships are built and maintained with the business, stakeholders, and suppliers.
• Ensure effective change management techniques are applied in proportion to the significance of the project.
• Ensure that projects are formally closed and, where appropriate, subsequently reviewed, and that lessons learned are captured and actioned. Produce appropriate documentation to support these processes.
• Define the series and sequence of activities to bring stakeholders to the required level of commitment, prior to go-live.
• Assess and manage risks inherent in proposed changes, to ensure any potential scheduling and performance issues have minimum impact on provision of other services.
• Manage any 3rd party relationships in relation to their project delivery in terms of costs, quality, and scope.
• Support the development and capabilities of the Change Management Department by continued feedback to enhance practices, templates, policies and tools.

Behavioural Attributes

• Develop and exhibit excellent organisational, planning and time management skills.
• Display logical thinking with creative problem-solving ability.
• Provide attention to detail.
• Good communication and negotiation skills.
• Have an ability to work well with others and lead a team.
• Demonstrate good IT skills and willingness to develop them further.

Essential Criteria

• Substantial experience of successfully project managing a range of IT projects including HR systems, and those requiring a substantial amount of business change.
• Managed external suppliers.
• Communicated formally and informally with colleagues at all levels.

Desirable Criteria

• Experience performing business analysis.
• Experience of Business change management.

Technical Skills

Essential Criteria

• Progress Reporting.
• Project Management.
• Project Planning and Control Techniques.
• Project Risk Management.
• Project Management Tools.
• Excellent interpersonal and communication skills.
• Ability to develop business relationships with customers.
• Good document/report writing skills.
• Working to both Agile and Waterfall methodologies.

Qualifications

Desirable Criteria

• Project Management Accreditation (e.g., PRINCE 2) or relevant experience.