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- Tasks: Attend meetings, take minutes, and manage supplier communications for a charity.
- Company: Join a charity in BS1 dedicated to making a positive social impact.
- Benefits: Enjoy flexible working options and be part of a friendly team.
- Why this job: Make a real difference while gaining valuable finance experience in a supportive environment.
- Qualifications: IT skills, finance qualification or experience, and a proactive problem-solving attitude required.
- Other info: Work 3 days a week with opportunities for professional growth.
Part Time Finance Admin Officer required for a Charity in BS1.
This role is for 3 days per week and will cover:
- Attendance at appropriate committee and sub-committee meetings to take minutes and circulate actions.
- Standing committee meetings every fortnight and some additional 20 directors and subcommittee meetings per year.
- To deputise for Executive Secretary as necessary (leave, etc).
- To carry out agreed meeting minutes actions including; instructing, pursuing and chasing-up suppliers (including; accountants, auditors, solicitors, investment and property managers, surveyors and any major project contractors) regarding their delivery of services for the various necessary day-to-day works of the charity.
- Coordinating quotations for charity (major) property works and other charity requirements.
- Organising reviews of approved suppliers on a periodic basis in line with Charity Commission best practice, (e.g. 5 year selection of Investment firms, auditors, accountants, solicitors).
- To liaise with the Staff Team as necessary and in particular, to ensure receipt of grant requests and confirmation of grant payments against budget and to assess/report any variance to the budget.
- Assisting with the management & annual statutory accounts, the audit and annual budgeting processes, liaising with treasurer, accountants and directors as required.
What you'll need to succeed:
- IT Microsoft office skills.
- Finance qualification or finance experience.
- Forward thinking with problem solving ability.
- Professional, credible and approachable nature.
- Ability to work in a team as well as independently.
What you'll get in return:
- Flexible working options available.
- Friendly team to work with.
- Work for a charity where you can add real value and social purpose.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Finance Admin Officer
✨Tip Number 1
Familiarise yourself with the charity sector and its specific financial regulations. Understanding the unique challenges and requirements of charities can set you apart during interviews.
✨Tip Number 2
Network with professionals in the charity finance space. Attend local charity events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities.
✨Tip Number 3
Brush up on your minute-taking skills. Since this role involves attending meetings and taking minutes, being able to demonstrate your proficiency in this area can be a significant advantage.
✨Tip Number 4
Showcase your problem-solving abilities through examples from past experiences. Be prepared to discuss how you've tackled challenges in finance or administration, as this will resonate well with the hiring team.
We think you need these skills to ace Part Time Finance Admin Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant finance experience and skills, particularly those mentioned in the job description. Emphasise your IT skills and any finance qualifications you possess.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the role of Finance Admin Officer. Mention your problem-solving abilities and how you can contribute to the charity's goals. Be sure to convey your professional and approachable nature.
Highlight Relevant Experience: In your application, focus on any previous roles where you attended meetings, took minutes, or liaised with various stakeholders. This will demonstrate your ability to handle the responsibilities outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for a finance role.
How to prepare for a job interview at Hays
✨Show Your Understanding of Charity Work
Make sure to express your passion for the charity sector during the interview. Research the charity's mission and values, and be prepared to discuss how your skills can contribute to their goals.
✨Demonstrate Your Finance Skills
Be ready to talk about your finance qualifications or relevant experience. Prepare examples of how you've successfully managed budgets or worked with financial reports in previous roles.
✨Highlight Your Communication Skills
Since the role involves attending meetings and taking minutes, emphasise your communication abilities. Share examples of how you've effectively communicated with teams or stakeholders in past positions.
✨Prepare for Problem-Solving Scenarios
Think of specific instances where you've had to solve problems in a finance context. Be ready to discuss your thought process and the outcomes of your decisions, showcasing your forward-thinking approach.
