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- Tasks: Coordinate office operations, manage facilities, and support HR tasks in a vibrant workplace.
- Company: Join a dynamic organisation focused on creating a welcoming and efficient office environment.
- Benefits: Enjoy a full-time role with opportunities for growth and a supportive team culture.
- Why this job: Be the backbone of the office, ensuring everything runs smoothly while making a real impact.
- Qualifications: 2 years' experience in facilities or HR roles; a degree is preferred but not essential.
- Other info: This is an on-site role in London, perfect for those who thrive in a collaborative environment.
The predicted salary is between 30000 - 42000 £ per year.
Are you a proactive and detail-oriented professional with a passion for facilities management and office operations? We're recruiting for a dynamic organisation seeking an Office Coordinator to ensure the smooth running of its UK-based workplace. This on-site role (5 days a week) involves maintaining a safe, functional, and welcoming office environment while supporting HR administration and stakeholder coordination.
Key Responsibilities:
- Facilities Management: Schedule and oversee routine maintenance, repairs, and inspections for office systems. Respond to urgent requests and conduct regular checks to proactively address issues.
- Office Moves & Setup: Coordinate relocations, renovations, and space reconfigurations, including sourcing and arranging furniture and equipment.
- HR Administration: Maintain employee records, assist with onboarding/offboarding processes, support training programs, and manage benefits administration.
- Safety & Compliance: Implement safety protocols, perform audits, and ensure adherence to health and safety regulations, including emergency preparedness.
- Daily Operations: Manage office supplies, equipment upkeep, and vendor relationships. Arrange meetings.
- Communication Hub: Act as the go-to contact.
- Space & Budget Oversight: Track office space usage, manage occupancy data, and assist with facilities budgeting to optimise costs.
Qualifications & Experience:
- Minimum 2 years' experience in facilities coordination, HR support, property management, or a similar role.
- Bachelor's degree in facilities management, business administration, or a related field (preferred but not essential).
Skills Required:
- Strong prioritisation and independent working skills in a fast-paced environment.
- Knowledge of building systems, maintenance processes, and safety standards.
- Excellent communication, negotiation, and problem-solving abilities.
- Proficiency in Microsoft Office and facilities management tools.
- Detail-oriented with a proactive approach to challenges.
Working Conditions:
- Full-time, office-based role (Monday-Friday).
Office Coordinator & HR employer: Robert Half
Contact Detail:
Robert Half Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator & HR
✨Tip Number 1
Familiarise yourself with the specific facilities management tools mentioned in the job description. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Research the company culture and values of the organisation you're applying to. Tailoring your conversation to reflect how your proactive approach aligns with their mission can make a strong impression.
✨Tip Number 3
Prepare examples from your past experience that showcase your problem-solving abilities, especially in facilities management or HR support. Real-life scenarios can illustrate your skills effectively during the interview.
✨Tip Number 4
Network with current or former employees of the company on platforms like LinkedIn. Gaining insights about the office environment and expectations can help you tailor your approach and questions during the interview.
We think you need these skills to ace Office Coordinator & HR
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management and HR support. Use specific examples that demonstrate your skills in office operations, communication, and problem-solving.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for maintaining a functional office environment. Mention your proactive approach and detail how your previous experiences align with the responsibilities outlined in the job description.
Highlight Relevant Skills: In your application, emphasise your strong prioritisation skills and proficiency in Microsoft Office and facilities management tools. Provide examples of how you've successfully managed office supplies, vendor relationships, or safety compliance in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office Coordinator role.
How to prepare for a job interview at Robert Half
✨Showcase Your Organisational Skills
As an Office Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experience where you successfully coordinated office operations or HR activities, highlighting your attention to detail and prioritisation skills.
✨Familiarise Yourself with Facilities Management
Brush up on your knowledge of building systems and maintenance processes. Be ready to discuss how you've handled facilities management in previous roles, including any specific challenges you faced and how you overcame them.
✨Prepare for HR Administration Questions
Since the role involves HR support, expect questions about onboarding, employee records, and benefits administration. Think of scenarios where you contributed to these processes and be prepared to explain your approach to maintaining compliance and safety standards.
✨Demonstrate Strong Communication Skills
Effective communication is key in this role. Be ready to provide examples of how you've acted as a communication hub in previous positions, whether it was coordinating with vendors, managing stakeholder relationships, or facilitating meetings.
