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- Tasks: Support daily office operations and coordinate travel arrangements for employees.
- Company: Join Dorset Software, a leading IT services provider with a friendly and supportive culture.
- Benefits: Enjoy flexible hours, casual dress code, company pension, and regular social activities.
- Why this job: Be part of a growing team that values work-life balance and employee development.
- Qualifications: Customer service mindset, travel booking experience, and strong computer skills required.
- Other info: Full UK driving license needed; physical moving of equipment may be required.
The predicted salary is between 25880 - 28200 £ per year.
Location: Summertown, Oxford, OX2 7HT, Office based role
Salary: £25,880-£28,200 per annum DOE
Contract: Permanent, Full Time
Hours: 37.5 hours, working 5 days per week in office
Benefits:
- Flexible working hours
- Casual dress code
- Company pension scheme
- Regular subsidised sporting and social activities and events
- Shower and changing facilities
- Complimentary drinks, snacks and fresh fruit
- A healthy balance between a strong work ethic and a life outside of work
- A supportive and productive company culture and great colleagues!
The Role:
To support its growth and recent opening of additional offices, Dorset Software requires an additional person to join their Facilities team to ensure the smooth day to day working of its offices. The role is varied, covering reception work, office and IT based tasks, and set up of rooms from time to time.
Key Tasks & Responsibilities:
- Facilities: Purchasing and acceptance of goods and services such as I.T. equipment and groceries, Setting up meeting rooms, Greeting visitors and welcoming new employees to the office, Answering calls, Maintaining IT equipment and user accounts, including responding to issues on-demand, Assist with maintaining high standards of set up in the Oxford office to enable employees to focus on their work most effectively.
- Bookings: Help put employees' minds at ease and enable them to focus on their primary roles by making arrangements for work travel trips, Liaising with internal departments to understand requirements for travel to client or company offices, or other events, Liaising with suppliers to obtain the correct services at the best prices (hotels, car hire, public transport etc), Booking travel and accommodation as required following company procedures.
Candidate Skills and attributes to be considered for this include having:
- A customer services mindset
- Travel and accommodation booking experience
- Proven experience of working in an efficient and well-organised role
- A high level of computer literacy and interest in troubleshooting
- Ability to follow procedures methodically
- Attention to detail
- Enthusiasm to work in a growing and changing company
- Able to perform physical moving of desk equipment
- A Full UK driving license.
Dorset Software has a friendly working environment, offering growth for employees to fulfil their potential. We offer flexible working hours and have a great work life balance, understanding our employee's desire to have a rewarding career and personal life.
Join a leading IT services provider that places people and customers at the centre of our vision. If you think your values align, please click on APPLY today and send a copy of your up-to-date CV and covering letter.
No agencies please.
Office & Travel Coordinator in Oxford employer: Dorset Software
Contact Detail:
Dorset Software Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office & Travel Coordinator in Oxford
✨Tip Number 1
Familiarise yourself with the local area in Oxford, especially Summertown. Knowing the best transport options and local amenities can help you stand out during interviews, as it shows your commitment to the role and understanding of the environment you'll be working in.
✨Tip Number 2
Highlight any previous experience you have in customer service or office coordination. Be ready to discuss specific examples where you've successfully managed bookings or resolved issues, as this will demonstrate your capability to handle the responsibilities of the role.
✨Tip Number 3
Show enthusiasm for the company culture and values during your interactions. Research Dorset Software's mission and recent developments, and be prepared to express how your personal values align with theirs, which can make a positive impression on the hiring team.
✨Tip Number 4
Prepare to discuss your organisational skills and attention to detail. Think of examples where you've successfully managed multiple tasks or projects simultaneously, as this is crucial for the Office & Travel Coordinator role.
We think you need these skills to ace Office & Travel Coordinator in Oxford
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills. Tailor your application to highlight how your experience aligns with the role of Office & Travel Coordinator.
Craft a Compelling Cover Letter: Write a cover letter that showcases your customer service mindset and travel booking experience. Use specific examples from your past roles to demonstrate your organisational skills and attention to detail.
Update Your CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in office coordination and IT support. Highlight any achievements that showcase your ability to work efficiently in a dynamic environment.
Follow Application Instructions: Make sure to follow the application instructions carefully. Submit your CV and cover letter as specified, and double-check for any additional requirements before clicking 'APPLY' on our website.
How to prepare for a job interview at Dorset Software
✨Showcase Your Customer Service Skills
As an Office & Travel Coordinator, a customer service mindset is crucial. Be prepared to share examples of how you've successfully handled customer interactions in the past, demonstrating your ability to remain calm and efficient under pressure.
✨Demonstrate Organisational Skills
This role requires a high level of organisation. Discuss specific instances where you've managed multiple tasks or projects simultaneously, highlighting your attention to detail and ability to follow procedures methodically.
✨Familiarise Yourself with Travel Booking Processes
Since the position involves making travel arrangements, it’s beneficial to understand the booking process for hotels, car hire, and public transport. Be ready to discuss any relevant experience you have in this area and how you ensure cost-effectiveness.
✨Express Enthusiasm for the Role
Dorset Software values employees who are enthusiastic about their work and the company’s growth. Make sure to convey your excitement about the opportunity and how you see yourself contributing to a supportive and productive company culture.
