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- Tasks: Join a team to process invoices and support procurement and asset management.
- Company: Work with a leading MSP partner supporting an international client.
- Benefits: Enjoy a hybrid work model with competitive pay of £250-300 per day.
- Why this job: Gain valuable experience in IT procurement while working in a dynamic, growing team.
- Qualifications: Previous experience with Purchase-to-Pay processes and familiarity with relevant software is essential.
- Other info: This is a 3-month interim role with potential for growth within the team.
We are working with our long term MSP partner to support their International client as they look to bring onboard an experienced IT Procurement & Invoice Analyst on an interim basis (initially for 3 months).
The primary need is for someone to join the team to focus on invoice processing, however they will also need to offer support on some aspects of Procurement, Asset Management and Service Delivery. This role will support a small team (although they do plan to grow it to 6 people), and so there will be a need to help out with tickets, accounts payable etc, especially when holiday or sickness cover is required.
You will need to have previous experience with Purchase-to-Pay processes - specifically, purchase order and invoice creation and approvals processes, as well as familiarity with different systems for the creation and management of purchase orders software licensing portals, etc. This is a hybrid role with three days per week on-site in central London.
Key responsibilities include:
- Reviewing all invoices to ensure they are accurate and align with associated purchase order before approving for payment
- Submitting vendor invoices before month end
- Updating purchase orders with part shipment/receipt information and resolving inaccurate POs with suppliers/vendors
- Tracking payment progress, holding regular meetings with the finance team to ensure efficiency of processes, making service improvements where appropriate
- Producing regular reporting, tracking POs, invoices approved for payment, invoices processed for payment by finance, actuals for various teams compared with monthly forecast
- Managing group level asset registry, including end user computing and infrastructure hardware
- Maintaining IT asset life cycle management process for corporate office locations, and ensure inventory remains up to date and accurate
- Purchasing licenses, requesting quotations from vendors, raising purchase orders and ensuring these are fulfilled correctly by suppliers
- Assigning, monitoring and reporting availability of purchased licenses assigned to colleagues via the Microsoft 365 admin portal
- Using SNOW software licensing portal to monitor and report on FQML license consumption
- Using Service Desk Plus service management tool for tracking incidents, purchases, service requests, and change management
IT Procurement & Invoice Analyst - 3 months - London/Hybrid - £250-300 per day (Umbrella rate) employer: JNC Recruitment Ltd
Contact Detail:
JNC Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land IT Procurement & Invoice Analyst - 3 months - London/Hybrid - £250-300 per day (Umbrella rate)
✨Tip Number 1
Familiarise yourself with the Purchase-to-Pay processes, especially around invoice creation and approvals. Understanding these systems will help you demonstrate your expertise during interviews.
✨Tip Number 2
Highlight any experience you have with asset management and service delivery in your discussions. This role requires support in these areas, so showcasing relevant skills can set you apart.
✨Tip Number 3
Prepare to discuss your familiarity with software licensing portals and tools like SNOW and Service Desk Plus. Being able to talk about your hands-on experience with these platforms will be a big plus.
✨Tip Number 4
Network with professionals in the IT procurement field. Engaging with others in the industry can provide insights and potentially lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace IT Procurement & Invoice Analyst - 3 months - London/Hybrid - £250-300 per day (Umbrella rate)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in IT procurement and invoice processing. Emphasise your familiarity with Purchase-to-Pay processes and any specific systems you've used, such as SNOW or Service Desk Plus.
Craft a Strong Cover Letter: Write a cover letter that directly addresses the key responsibilities mentioned in the job description. Explain how your previous roles have prepared you for tasks like invoice approval, asset management, and vendor communication.
Showcase Relevant Skills: In your application, clearly outline your skills related to invoice processing, asset management, and reporting. Mention any experience with tracking payment progress and improving service efficiency, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects attention to detail, which is essential for an IT Procurement & Invoice Analyst.
How to prepare for a job interview at JNC Recruitment Ltd
✨Know Your Purchase-to-Pay Processes
Make sure you brush up on your knowledge of Purchase-to-Pay processes, especially around purchase order and invoice creation. Be ready to discuss your previous experiences and how you've handled these tasks in past roles.
✨Familiarise Yourself with Relevant Software
Since the role involves using various systems like SNOW and Service Desk Plus, it’s a good idea to familiarise yourself with these tools. If you have experience with similar software, be prepared to share specific examples of how you used them effectively.
✨Prepare for Team Dynamics Questions
As this position will support a small team, expect questions about teamwork and collaboration. Think of examples where you've successfully worked with others, especially in high-pressure situations or when covering for colleagues.
✨Showcase Your Reporting Skills
The role requires producing regular reports, so be ready to discuss your experience with tracking and reporting financial data. Highlight any specific metrics you've managed and how your reporting has contributed to service improvements.
