Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support senior leaders with scheduling, travel arrangements, and meeting preparations.
- Company: Join a dynamic team focused on development delivery and leadership excellence.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and learning.
- Why this job: Be at the heart of decision-making while enhancing your organisational skills in a fast-paced setting.
- Qualifications: Previous EA experience and proficiency in Microsoft Office are essential.
- Other info: Office attendance required in Newport; flexibility to travel when needed.
The predicted salary is between 36000 - 60000 £ per year.
The ideal candidate will provide top-level assistance for our SVP, Development Delivery and other senior leaders. They should be well-organized and comfortable scheduling multi time zone meetings, responding to emails, proactively managing diaries, and leading travel arrangements. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Responsibilities:
- Calendar and travel management for executives
- Aid executive in preparing for meetings
- Responding to emails and document requests on behalf of executives
- Uses discretion, judgement, and knowledge of organisation to facilitate leadership activities
- Contribute to the continuous improvement of processes and procedures
- Expense report preparation
- Event Planning
Requirements:
- EA experience
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
- Driving license
- Willing to travel when needed
- Office attendance in Newport
Executive Assistant employer: Vantage Data Centers
Contact Detail:
Vantage Data Centers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the executives you’ll be supporting. Research their backgrounds, interests, and work styles to tailor your approach and demonstrate your proactive nature during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock calendar for a week, including multi-time zone meetings. This will highlight your ability to manage complex schedules effectively.
✨Tip Number 3
Practice drafting professional emails and documents that reflect the tone and style of our organisation. This will help you convey your strong written communication skills during the interview process.
✨Tip Number 4
Be ready to discuss specific examples of how you've improved processes in previous roles. This shows your initiative and commitment to continuous improvement, which is key for this position.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant. Focus on your skills in calendar management, travel arrangements, and document preparation. Use specific examples to demonstrate your proficiency in Microsoft Office and your ability to manage multiple priorities.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and how your background aligns with the responsibilities outlined in the job description. Mention your experience in supporting senior leaders and your ability to handle logistics and administrative tasks effectively.
Showcase Communication Skills: Since strong written and verbal communication skills are essential for this role, ensure that your application is free from errors and clearly conveys your message. Consider including examples of how you've successfully communicated on behalf of executives in previous roles.
Highlight Process Improvement Contributions: If you have experience contributing to process improvements, be sure to mention it. This could include streamlining scheduling processes or enhancing travel arrangements. Demonstrating your proactive approach will set you apart from other candidates.
How to prepare for a job interview at Vantage Data Centers
✨Showcase Your Organisational Skills
As an Executive Assistant, being well-organised is crucial. Prepare examples of how you've successfully managed calendars, scheduled meetings across time zones, and handled travel arrangements in your previous roles.
✨Demonstrate Proactive Communication
Highlight your ability to respond to emails and document requests efficiently. Be ready to discuss how you’ve used discretion and judgement in past positions to facilitate leadership activities.
✨Prepare for Meeting Scenarios
Since you'll be aiding executives in meeting preparations, think of specific instances where you’ve drafted documents or organised events. This will show your readiness to take on similar responsibilities.
✨Emphasise Your Multi-tasking Abilities
The role requires managing multiple priorities simultaneously. Be prepared to share how you’ve successfully juggled various tasks while maintaining attention to detail and follow-up skills.
