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- Tasks: Support admin teams with filing, scanning, and general office duties.
- Company: Join MHA, a top chartered accountancy firm, partnering with diverse clients.
- Benefits: Enjoy work-life balance, up to 33 days holiday, and a competitive salary.
- Why this job: Gain valuable experience in a supportive environment while making a real impact.
- Qualifications: No specific qualifications needed, just enthusiasm and basic office skills.
- Other info: Opportunities for personal growth and a fantastic employee referral scheme.
The predicted salary is between 24000 - 36000 £ per year.
Location: London
Who we are
Here at MHA, we take the time to create great relationships with our clients to become not just their trusted advisers, but valued partners that face the future together. As a Top 13 firm of chartered accountants, tax and business advisers, we work in partnership with clients ranging from entrepreneurs and individuals to multi-national corporations. We work together to navigate an ever-changing business world and proactively identify the opportunities that tomorrow presents.
Purpose of the Role
To support the Administration/Reception/Secretarial teams with post room activities, typing, scanning, filing, storage, Catering/Room Set ups and general Office duties.
Main Responsibilities
- Undertake retrieving files from and sending files to storage.
- Undertake office filing and collecting documents from all floors for GDPR purposes.
- Undertake printing, photocopying, binding, laminating of documents.
- Undertake printing and distributing of course notes and PowerPoint presentations.
- Undertake copy typing as requested by Senior Office Manager for the secretarial team i.e. letters, accounts, file notes, reports, bills, etc.
- Undertake local by hand deliveries and going to the bank.
- Undertake collection and removal of confidential wastepaper, waste cardboard and waste plastics for recycling from all floors if necessary.
- Undertake de-scaling of kitchen equipment.
- Undertake tasks requested by the Senior Office Manager and Office Supervisor.
- Cover post activities i.e., open, sort and distribute incoming post; frank outgoing post and take sacks to loading bay.
- Scanning of incoming post.
- Cover new client set-ups in CCH/iManage client database and credit searches.
- Assist with meeting room set-ups i.e., furniture, equipment and catering requirements.
- Assist with telephone and IT equipment issues.
- Assist with photocopier faults & toner replenishment on all floors.
- Assist with issuing temporary and new security passes i.e., take and print photos, log pass numbers.
- Assist with reception cover i.e., field telephone calls, take messages, arrange couriers.
- Assist with preparing refreshments for meetings / partners.
- Assist with contractor and landlord issues and visits.
- Assist Senior Office Manager with setting up new starters.
- Assist with petty cash, cheque requisitions, preparing disbursement T10 forms.
- Assist with company acquisition projects i.e., relocating staff, equipment and furniture.
- Ad hoc tasks, as required.
Qualification and Skills
- Experience of an office environment
- Keyboard skills
- IT literate (Word, Excel, Outlook)
- Good communication skills
- Good telephone manner
- Accuracy and attention to detail
- Flexibility and able to multi-task
- Organisation
- Enthusiastic and willing to learn
What's in it for you?
- Genuine work life balance.
- Accredited Investor in People.
- New and improved programme for Succession planning and supportive management structure to help you realise your potential.
- Up to 33 days holiday including bank holidays, plus the opportunity to buy up to 5 days.
- Competitive salary.
- Amazing employee referral scheme, paying up to £4000 for a successful referral.
- Paid CSR time.
- And more!
Office Assistant employer: MHA
Contact Detail:
MHA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Word, Excel, and Outlook. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. This will show that you can handle the diverse responsibilities of an Office Assistant effectively.
✨Tip Number 3
Network with current or former employees of MHA on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which you can leverage during your application process.
✨Tip Number 4
Prepare for potential interview questions by thinking about scenarios where you've demonstrated flexibility and attention to detail. Being able to articulate these experiences will help you stand out as a candidate who aligns with MHA's values.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration. Emphasise skills like organisation, attention to detail, and IT literacy, as these are crucial for the Office Assistant role.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific responsibilities from the job description that you are excited about and how your skills align with them.
Highlight Relevant Skills: In your application, clearly outline your proficiency in software like Word, Excel, and Outlook. Provide examples of how you've used these tools in previous roles to demonstrate your IT literacy.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at MHA
✨Showcase Your Organisational Skills
As an Office Assistant, you'll need to demonstrate your ability to stay organised. Prepare examples of how you've managed multiple tasks in the past, such as filing, sorting documents, or coordinating meetings. This will show that you can handle the responsibilities outlined in the job description.
✨Familiarise Yourself with Office Software
Since the role requires proficiency in IT applications like Word, Excel, and Outlook, make sure you're comfortable using these tools. Brush up on any features you might not be familiar with, and be ready to discuss how you've used them in previous roles.
✨Demonstrate Good Communication Skills
Effective communication is key for this position. Be prepared to discuss how you've successfully interacted with colleagues and clients in the past. Practising clear and concise responses during the interview will also help showcase your telephone manner and overall communication skills.
✨Express Your Willingness to Learn
The job description highlights the importance of being enthusiastic and willing to learn. Share examples of how you've taken initiative to learn new skills or adapt to changes in previous roles. This will show that you're a proactive candidate who is eager to grow within the company.
