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- Tasks: Support the CEO and manage office operations in a dynamic environment.
- Company: Join a fast-paced, family-oriented business in Renfrewshire focused on personal strengths.
- Benefits: Enjoy flexible hours, training, casual dress days, and paid volunteer time.
- Why this job: Be part of a close-knit team making a real impact while developing your skills.
- Qualifications: Experience as a Personal or Executive Assistant in small to medium teams is essential.
- Other info: Flexible 4-day work week option available; immediate Right to Work in the UK required.
The predicted salary is between 28800 - 43200 £ per year.
Are you looking for more than just a job? Do you want to work for an organisation that believes in people playing to their strengths and helps you bring out the best in yourself? We’re looking for an experienced Personal Assistant / Executive Assistant to join a close-knit yet fast-paced business in Renfrewshire.
You will be the right-hand person for the female business leader while also providing operational support to the entire office, embracing the family values and ethics that the company was built on. This is a fast-paced role with tasks that vary day-to-day, making it ideal for someone who is ready to hit the ground running and be part of the team from day one. You will need to bring high energy and focus to every task, along with the ability to keep things moving and get things done efficiently, anticipating needs, solving problems quickly, and ensuring nothing falls through the cracks. This role has flexibility on start and finish time with the option to work a 4 day week.
What you will get:
- Flexible time in lieu system to promote a healthy work-life balance
- Continuous training and development
- Company activity days
- Casual dress days
- Cycle to work scheme
- Paid volunteer time
- Tech scheme
Responsibilities within your new role:
- Serving as the first point of contact for the CEO, ensuring seamless communication between internal teams, external stakeholders, and key partners. This will include screening and prioritising emails, calls and meeting requests.
- Managing complex, fast-moving diaries, including short, medium and long-term scheduling for internal and external meetings, travel arrangements, events and personal commitments.
- Providing support to the CEO in fulfilling their responsibilities as a charity board member, including coordinating and organising events.
- Producing high-quality documents, reports, and presentations on business initiatives to support business growth and presenting insights and findings back to the CEO and senior leadership.
- Attending internal and external meetings alongside the CEO to take clear, concise, and actionable minutes. Then proactively following up on action points to support organisational efficiency and accountability.
- Assisting with company secretarial and governance duties as required e.g., assisting in the coordination of board and committee meetings and ensuring all internal governance documentation is accurate, up-to-date, and filed in accordance with legal and regulatory standards.
Your personality, experience and qualifications:
The ideal candidate will have excellent experience in a similar Personal Assistant or Executive Assistant role, in small to medium sized team environments. We’re looking for someone who is confident working with tech as you will support the implementation of new systems and processes. You’ll have a strong understanding of the ever-changing nature of a successful business and demonstrate confidence and provide insights into important decision making. Given the nature of the role, it is important to maintain a high level of discretion and be a strong organiser in both professional and personal work.
Apply now! Please send us an up-to-date copy of your CV, by clicking the Apply button. This position is only available to applicants who have immediate Right to Work in the UK and you will be required to provide evidence of such upon request. Also required are up-to-date contact details for at least 2 references.
Contact Detail:
Stafffinders Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the CEO's background and the company's mission. Understanding their values and goals will help you tailor your approach during interviews and demonstrate how you can contribute to their vision.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or plan for a typical week in the role. This will not only highlight your ability to manage complex diaries but also give you a chance to discuss your thought process during the interview.
✨Tip Number 3
Network with current or former employees of the company on platforms like LinkedIn. Gaining insights from them about the company culture and expectations can provide you with valuable information to use in your application and interviews.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks under pressure in previous roles. Being able to articulate these experiences will demonstrate your capability to thrive in a fast-paced environment, which is crucial for this position.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or Executive Assistant. Focus on skills like diary management, communication, and document production that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how you've successfully managed complex tasks and supported senior leaders in previous positions.
Highlight Your Tech Skills: Since the role requires confidence in working with technology, emphasise any experience you have with software or systems that improve efficiency. Mention any tools you've used for scheduling, communication, or document creation.
Provide Strong References: Include up-to-date contact details for at least two references who can vouch for your skills and work ethic. Choose individuals who are familiar with your capabilities in a similar role.
How to prepare for a job interview at Stafffinders
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to organise and prioritise tasks is crucial. Be prepared to discuss specific examples of how you've managed complex schedules or handled multiple responsibilities in previous roles.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you maintained discretion while handling sensitive information or situations.
✨Highlight Your Tech Savviness
The job requires a strong understanding of technology. Be ready to talk about the tools and software you've used in past positions, especially those that helped streamline processes or improve efficiency.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to anticipate needs or resolve issues quickly, and be ready to explain your thought process and actions taken.
