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- Tasks: Support the CEO and Directors in a fast-paced environment with various administrative tasks.
- Company: Join a dynamic entrepreneurial duo with offices in Renfrewshire and Edinburgh.
- Benefits: Enjoy a vibrant work culture and the chance to make a real impact.
- Why this job: Be at the heart of business operations, enhancing your skills while supporting success.
- Qualifications: Degree-level education and experience in a strategic support role are essential.
- Other info: Immediate Right to Work in the UK is required; references needed upon application.
The predicted salary is between 36000 - 60000 £ per year.
Are you a dedicated Executive Assistant who enjoys working in a fast-paced environment and thrives on taking tasks through to completion? We are delighted to be working in collaboration with an outstanding business, as they seek a talented EA to work alongside the Chief Executive & Directors.
As an individual, you need to have high attention to detail, the ability to work to tight and changing deadlines, a flexible and proactive attitude, first-class communication skills and polished presentation.
Your new employer: You will be working with a highly successful entrepreneurial couple, with offices in both Renfrewshire & Edinburgh, therefore applicants from either location are encouraged to apply. You’ll play a pivotal role in the operational side of the business, including managing and supporting staff. It is important to maintain a high level of discretion and be a strong organiser in both professional and personal work.
Responsibilities within your new role:
- You will hold a vital role in the overall success of the business, with key duties including (but not limited to):
- Act as the first point of contact for the CEO.
- To maintain complex and committed short, medium and long-term diaries for CEO including scheduling internal, external meetings & booking travel.
- Produce documents, reports and presentations as well as take clear and concise minutes at a variety of meetings.
- Proactively maintain the brand of the CEO both inside and outside of the company.
- Communicate on behalf of the Chief Executive to other stakeholders as required.
- Assist with the provision of company secretarial and governance duties as required.
- Providing charity board support.
Your personality, experience and qualifications: The ideal candidate will have several years of experience in a similar-level strategic support role and environment. You should be educated to a degree level or equivalent, be tech savvy and have a strong understanding of the ever-changing nature of an entrepreneur's day. You will be one step ahead and enjoy supporting the overall success of the business. You will demonstrate confidence & competence and provide insights to important decision making. You will also support implementation of new systems & processes.
Apply now! Please send us an up-to-date copy of your CV, by clicking the Apply button. This position is only available to applicants who have immediate Right to Work in the UK and you will be required to provide evidence of such upon request. Also required are up-to-date contact details for at least 2 references.
Stafffinders are operating as an Employment Agency for permanent positions and as an Employment Business for temporary positions.
Executive Assistant employer: Stafffinders
Contact Detail:
Stafffinders Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the company and its leadership. Research the entrepreneurial couple you’ll be supporting, their business values, and recent achievements. This knowledge will help you tailor your approach during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Showcase your organisational skills by preparing a mock diary management plan. Create a sample schedule for a busy executive, including prioritisation of meetings and travel arrangements. Presenting this during your interview can highlight your proactive attitude and attention to detail.
✨Tip Number 3
Prepare to discuss your experience with communication on behalf of executives. Think of specific examples where you’ve successfully managed stakeholder relationships or represented a leader in meetings. This will illustrate your capability to handle the responsibilities outlined in the job description.
✨Tip Number 4
Demonstrate your tech-savviness by being ready to discuss tools and software you’ve used in previous roles. Highlight any experience with project management systems or communication platforms that could enhance efficiency in the fast-paced environment of the business.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on your organisational skills, attention to detail, and ability to manage complex schedules, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and first-class communication skills. Mention specific examples of how you've successfully supported executives in the past and how you can contribute to the success of the business.
Highlight Relevant Skills: In your application, emphasise your tech-savviness and experience with document production, report writing, and minute-taking. These skills are essential for the role and should be clearly articulated.
Provide References: Include up-to-date contact details for at least two references who can vouch for your experience and professionalism. Make sure they are aware they may be contacted regarding your application.
How to prepare for a job interview at Stafffinders
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to organise and manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully managed complex schedules or projects in the past.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you maintained discretion while handling sensitive information or situations.
✨Highlight Your Communication Skills
First-class communication is key for this position. Prepare to discuss how you've effectively communicated with various stakeholders, whether through written reports or verbal presentations, and provide examples of successful interactions.
✨Be Ready for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in a fast-paced environment. Think of scenarios where you've had to adapt quickly to changing priorities and how you handled those situations.
