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- Tasks: Be the welcoming face of our office and keep everything running smoothly.
- Company: Join a passionate HR & Facilities team at a global market leader.
- Benefits: Enjoy company events, wellbeing perks, and career development support.
- Why this job: Thrive in a dynamic role where your input truly matters and make a real impact.
- Qualifications: Experience in reception or facilities coordination; strong organisational skills required.
- Other info: Training provided for First Aid and Fire Warden certification.
Join a passionate HR & Facilities team at a global leader. Are you the go-to person for keeping things running smoothly and making everyone feel welcome? Do you thrive in a dynamic role where no two days are the same? We're looking for a Reception & Facilities Coordinator to be the heartbeat of our office. Reporting directly to the Head of HR, you’ll be the face of our company for visitors and the glue that keeps our workplace organised, professional, and people-focused.
Offering:
- A collaborative, people-first culture where your input matters
- A varied, fast-paced role that you can truly make your own
- Company events, wellbeing perks, and career development support
- The chance to work with a global market leader
What You'll Be Doing:
Reception & Office Coordination
- Be the first point of contact – answering phones, greeting visitors, managing emails and couriers
- Own meeting room bookings, catering, and reception presentation
- Support internal travel queries and office supply inventory
- Handle incoming/outgoing post, printing, and general front-of-house duties
Facilities Management
- Monitor office facilities to ensure safety, cleanliness, and compliance
- Coordinate maintenance work and vendor services with our Maintenance Coordinator
- Oversee workstation allocation and hotdesking across UK & Ireland
- Provide facilities support to regional site leads
Event & Initiative Management
- Lead the coordination of company events – from monthly socials to annual charity walks
- Support wellbeing initiatives including onsite yoga, flu vouchers, and MediChecks
- Help coordinate client meetings and training sessions for senior stakeholders
Admin & Health & Safety
- Provide admin support to HR and senior management (expenses, interview logistics, etc.)
- Act as a Fire Warden and First Aider (training provided)
- Conduct DSE assessments and maintain HSE records
What We’re Looking For:
- Proven experience in reception, facilities coordination, or office management
- Warm, approachable, and professional communication style
- Strong organisational skills and attention to detail
- Tech savvy with MS Outlook, Teams, Word & Excel
- Trustworthy with a proactive, can-do attitude
- Willingness to become First Aid and Fire Warden certified (fully funded)
Ready to become the face and force behind a thriving workplace? Apply today and bring your organisational superpowers.
Reception & Facilities Coordinator employer: Novus Resourcing Ltd
Contact Detail:
Novus Resourcing Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception & Facilities Coordinator
✨Tip Number 1
Familiarise yourself with the company culture and values. Since this role is all about being the face of the company, understanding what makes us tick will help you connect with our team and visitors alike.
✨Tip Number 2
Brush up on your organisational skills by practising how to manage multiple tasks at once. This role requires juggling various responsibilities, so demonstrating your ability to prioritise effectively will set you apart.
✨Tip Number 3
Get comfortable with the tech tools we use, like MS Outlook and Teams. Being tech-savvy will not only make your day-to-day tasks easier but also show us that you're ready to hit the ground running.
✨Tip Number 4
Showcase your proactive attitude by thinking of ways to improve office processes or enhance visitor experiences. We love fresh ideas, and demonstrating your initiative can really make you stand out in the selection process.
We think you need these skills to ace Reception & Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in reception, facilities coordination, or office management. Use specific examples that demonstrate your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your warm and approachable communication style. Mention why you are excited about the role and how your proactive attitude aligns with the company's people-first culture.
Highlight Relevant Skills: In your application, emphasise your tech-savviness with tools like MS Outlook, Teams, Word, and Excel. Provide examples of how you've used these tools to improve efficiency in previous roles.
Show Enthusiasm for the Role: Convey your passion for creating a welcoming environment and supporting team initiatives. Mention any relevant experiences that demonstrate your ability to thrive in a dynamic role where no two days are the same.
How to prepare for a job interview at Novus Resourcing Ltd
✨Show Your People Skills
As a Reception & Facilities Coordinator, you'll be the first point of contact for visitors. Make sure to demonstrate your warm and approachable communication style during the interview. Practice greeting someone as if they were a visitor to the office, showcasing your ability to make them feel welcome.
✨Highlight Your Organisational Skills
This role requires strong organisational skills and attention to detail. Be prepared to discuss specific examples from your past experience where you successfully managed multiple tasks or coordinated events. This will show that you can handle the varied responsibilities of the position.
✨Familiarise Yourself with Tech Tools
Since the job involves using MS Outlook, Teams, Word, and Excel, brush up on these tools before the interview. You might be asked about your proficiency with them, so having examples of how you've used these applications in previous roles will give you an edge.
✨Express Your Proactive Attitude
The company is looking for someone with a proactive, can-do attitude. During the interview, share instances where you took initiative to solve problems or improve processes in your previous roles. This will demonstrate that you're not just reactive but also forward-thinking.
