Executive Assistant

Who We Are: Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.

The Role: The Executive Assistant (EA) plays a vital role in the success of our Executive Search business. EAs provide project and business administration support to an Executive Search team(s) in all aspects of the search process including:

• Document preparation and management
• Scheduling and planning of candidate and client interviews/meetings
• Accounts receivable and accounts payable
• Expense reporting
• Correspondence and file organization

An integral part of an EA’s role is problem-solving within the search execution and administrative process.

Reports To: Regional Practice Managing Partner (RPMP), Corporate Officers Practice (COP), Europe and Africa

Specific Responsibilities:

• Responsible for the administration of the search process for all of the RPMP’s search engagements.
• Dealing with all candidate arrangements including scheduling calls, meetings and arranging travel.
• End to end Project Management.
• Consistently building strong relationships and good rapport internally and externally, especially with clients and candidates.
• Maintaining the accuracy, quality and integrity of all information in the Heidrick & Struggles’ database.
• Independently managing prioritisation and bring forward systems.
• Supporting the team with account management and client relationships, including consultant expenses, client invoices/receivables and other financial reports, in line with Company Policy.
• Maintaining client and candidate communications through scheduling and prioritising telephone and email communication.
• Formatting, editing, proofreading, preparing and transmitting client deliverables.
• Verifying University degrees of candidates.
• Scheduling the quarterly European Practice calls and preparing the presentation in conjunction with Finance, Marketing and guest speakers.
• Scheduling RPMP’s regular 1:1s with team members.
• Managing consultant’s complex calendar.
• Managing consultant’s inbox when she is travelling.
• Preparing travel arrangements for consultant.
• Planning and arranging business development meetings in the UK and Europe.
• Being the first point of contact for greeting clients and candidates in reception and escorting to meeting rooms.
• Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading.
• Contributing to the team and office by having a willingness to help others when necessary, providing assistance to other EAs and Reception support as needed.

Required Qualifications and Experience:

• Considerable administrative experience in roles requiring strong project management.
• Experience dealing with people at all levels of an organisation, receiving and giving often complex, confidential and sensitive information in both verbal and written communications.
• Business acumen and financial awareness.
• Proficient knowledge of all Microsoft Office products, especially PowerPoint and Word.
• Experience with proprietary database environments is a plus.
• Excellent communication skills – verbal, written and listening.
• Fast-paced and demanding blue chip environment experience and project management skills are a plus.
• A’ Level education or degree.

Preferred Qualifications:

• Hands-on experience working within a proprietary database environment.
• Demonstrated experience and interest in building and maintaining positive relationships with internal stakeholders and external customers.
• Proven ability to maintain composure in an exciting and at times, rapidly changing environment.

To Apply: Please send an email to dolusanya@heidrick.com with your CV and Cover Letter.