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- Tasks: Support finance and administration tasks, manage budgets, and assist colleagues with financial workflows.
- Company: Join a world-renowned arts organisation in Central London, dedicated to managing art collections and exhibitions.
- Benefits: Enjoy a hybrid work model, competitive pay of £16.30 per hour, plus holiday pay.
- Why this job: Gain valuable experience in finance while contributing to the arts and working in a dynamic environment.
- Qualifications: Proven financial support experience, excellent communication skills, and advanced Excel proficiency required.
- Other info: This is a temporary role for 6-8 weeks, perfect for students seeking hands-on experience.
Finance and Administration Officer, Arts, London, temp role for 6-8 weeks initially, hybrid, £16.30 per hour plus holiday pay.
World-renowned Arts organisation based in Central London requires an efficient and methodical Finance and Administration Officer to deliver efficient administrative and financial support to colleagues. You will lead on budget tracking and work closely with the Head of Business Administration, managing existing financial workflows, plus assisting with budget analysis.
This department manages and enables access to the collections in both physical and digital format and the management and care of art, archive and library collections; also the facilitation of the programmes of acquisitions, exhibitions, displays, loans and international touring. There are 3 sections to this department - Collection Management, Conservation and Library, Archive & Collections Access. Also storage facilities and access to artworks held in storage.
Reporting into the Team Manager, responsibilities will include:
- Acting as first point of contact handling finance enquiries from colleagues
- Working within financial workflows collaborating with colleagues and other departments such as HR and Finance/Accounts
- Ensuring effective use of finance systems and supporting colleagues with expense claims queries
- Processing transactions on the finance system, ensuring all entries are coded accurately
- Reconciling monthly Management Transaction Reports with planned Purchase Order expenditure and administering any necessary recoding
- Supporting the Leadership and Management Teams with budget management and providing accurate and timely information for quarterly reforecasting
- Meeting with budget holders and the Accountant noting and communicating action points and progressing actions as required
- Facilitating strategic budget planning by analysing trends and providing insightful data as requested by budget holders
- Preparing the monthly payroll submission for department colleagues, liaising with the HR Operations Team should any issues arise
- Administering year-end processes including accruals and prepayments
- Raising sales invoices against costs recovered and income
Experience needed:
- Proven experience of providing financial support services within a busy office environment
- Commitment to outstanding customer focused service
- Experience of setting up, maintaining and improving administrative processes
- Previous experience working with ERP (Enterprise Resource Planning) systems would be desirable
- Excellent verbal and written communication and interpersonal skills with the ability to deal effectively and confidently at all levels
- Highly organised with the ability to prioritise, co-ordinate and delegate tasks
- Experience in budget monitoring and negotiating with suppliers
- Confident using MS Office packages including databases and spreadsheets
- Advanced Excel skills
- A proactive, flexible approach and an ability to work confidently on your own, as well as part of a team
This is a great opportunity, apply now!
Due to the large number of applications that we receive, only shortlisted applicants will be contacted. Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities employer and agency.
Finance Administrative Officer employer: Val Wade Recruitment
Contact Detail:
Val Wade Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Administrative Officer
✨Tip Number 1
Familiarise yourself with the specific financial workflows and systems mentioned in the job description. Understanding how these processes work will allow you to speak confidently about your experience and how you can contribute to the team.
✨Tip Number 2
Network with professionals in the arts and finance sectors. Attend relevant events or join online forums where you can connect with individuals who may have insights into the organisation or the role, which could give you an edge during interviews.
✨Tip Number 3
Prepare to discuss your experience with budget monitoring and financial analysis in detail. Be ready to provide examples of how you've successfully managed budgets or improved financial processes in previous roles.
✨Tip Number 4
Showcase your advanced Excel skills by being prepared to discuss specific functions or tools you’ve used in past roles. This will demonstrate your capability to handle the financial tasks required for this position effectively.
We think you need these skills to ace Finance Administrative Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance and administration. Focus on your skills in budget tracking, financial workflows, and any experience with ERP systems, as these are key for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your commitment to customer-focused service and provide examples of how you've successfully managed financial processes in previous roles.
Highlight Relevant Skills: In your application, emphasise your advanced Excel skills and your ability to analyse trends for budget management. These skills are crucial for the Finance Administrative Officer position.
Proofread Your Application: Before submitting, carefully proofread your application for any errors. Clear and professional communication is essential, especially since the role requires excellent verbal and written skills.
How to prepare for a job interview at Val Wade Recruitment
✨Showcase Your Financial Acumen
Be prepared to discuss your previous experience in financial support services. Highlight specific examples where you successfully managed budgets, reconciled reports, or improved financial workflows. This will demonstrate your capability to handle the responsibilities of the role.
✨Demonstrate Customer Service Skills
Since the role involves handling finance enquiries from colleagues, it's crucial to showcase your commitment to outstanding customer service. Share instances where you effectively resolved issues or provided support, emphasising your interpersonal skills.
✨Familiarise Yourself with ERP Systems
If you have experience with ERP systems, be ready to discuss it. If not, do some research on common ERP functionalities and how they relate to finance and administration. This shows your willingness to learn and adapt to new systems.
✨Prepare for Budget Analysis Questions
Expect questions related to budget monitoring and analysis. Prepare to discuss how you've previously analysed trends and provided insightful data to budget holders. This will highlight your analytical skills and strategic thinking.
