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- Tasks: Support solicitors with admin tasks, document preparation, and client communication.
- Company: Join a fun and dynamic legal team in Bristol.
- Benefits: Enjoy a competitive salary and a collaborative work environment.
- Why this job: Gain valuable experience in the legal field while working with a supportive team.
- Qualifications: Must have relevant diplomas or degrees and strong communication skills.
- Other info: Full-time role, Monday to Friday, 8.30 am - 5.30 pm.
The predicted salary is between 21500 - 29500 £ per year.
Location: Bristol
Days of Work: Monday - Friday, 8.30 am - 5.30 pm
Salary: £25,500.00
The Legal Secretary will be responsible for supporting solicitors by performing a variety of administrative duties, including drafting legal correspondence, managing legal documentation, answering phones, greeting visitors, and maintaining communication with solicitors, clients, and court personnel.
Working for a fun dynamic team
Main Duties
- Document Preparation and Management: Transcribe, proofread, and type legal documents.
- Prepare court forms and file legal documents with the court ahead of deadlines.
- Assist in drafting and preparing legal documents, forms, and bundles.
- Prepare Court Bundles.
- File, organise, and scan legal documents, keeping records up to date using the Practice Management System (PMS).
- Filing documents on files where necessary.
- Administrative Support: Schedule court depositions, hearings, and other meetings.
- Arrange appointments for clients and make travel arrangements for solicitors.
- Time record and assist Fee Earners with file compliance.
- Prepare post for mailing and scan incoming post into the system for distribution to Fee Earners.
- Download audio recordings and manage electronic filing.
- Reception and Communication: Answer telephone calls, providing professional and courteous service.
- Communicate effectively with solicitors, clients, court personnel, and colleagues.
Skills and Experience Required:
Qualifications & Training:
- OCR Higher Diploma in Administrative and Secretarial Procedures or equivalent (e.g., Degree).
- Legal Secretaries Diploma from the Institute of Legal Secretaries and PAs (ILSPA).
- City & Guilds CILEX Level 3 Certificate for Legal Secretaries.
- 3 A Levels.
Key Skills:
- Communication Skills: Ability to communicate professionally with barristers, solicitors, clients, and colleagues.
- Written Skills: Excellent spelling, grammar, and a high level of written English.
- Attention to Detail: High level of accuracy when preparing legal documents and forms.
- Organisational Skills: Ability to manage lawyers' diaries and prioritise tasks effectively.
- IT Skills: Proficiency in MS Office and legal technology (e.g., court-filing systems, transcription software, Dictaphone).
- Teamwork: Strong ability to work collaboratively with clients, lawyers, and other legal secretaries.
- Professionalism: Courteous and professional demeanour with a strong sense of discretion.
- Legal Knowledge: Familiarity with legal terminology, regulations, and court systems.
If you are interested please click APPLY.
Legal Secretary employer: Pertemps Bristol Commercial
Contact Detail:
Pertemps Bristol Commercial Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Familiarise yourself with legal terminology and court procedures. This will not only help you in interviews but also demonstrate your commitment to the role and understanding of the legal environment.
✨Tip Number 2
Practice your communication skills, especially in a professional context. Being able to articulate your thoughts clearly and confidently will be crucial when interacting with solicitors and clients.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. This could include managing diaries or coordinating meetings, which are key aspects of the Legal Secretary role.
✨Tip Number 4
Get comfortable with legal technology and software. Familiarity with tools like Practice Management Systems and transcription software can set you apart from other candidates and show that you're ready to hit the ground running.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Legal Secretary role. Emphasise your communication skills, attention to detail, and any legal qualifications you possess.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your familiarity with legal terminology and your ability to manage administrative tasks effectively. Show enthusiasm for working in a dynamic team.
Highlight Relevant Skills: In your application, clearly outline your proficiency in MS Office and any legal technology you have used. Provide examples of how you've successfully managed diaries or prepared legal documents in previous roles.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter. Ensure there are no spelling or grammatical errors, as excellent written skills are crucial for this position.
How to prepare for a job interview at Pertemps Bristol Commercial
✨Showcase Your Communication Skills
As a Legal Secretary, you'll need to communicate effectively with solicitors, clients, and court personnel. During the interview, demonstrate your ability to articulate clearly and professionally. Consider preparing examples of how you've successfully communicated in previous roles.
✨Highlight Your Attention to Detail
Accuracy is crucial in legal documentation. Be ready to discuss specific instances where your attention to detail made a difference, such as catching errors in documents or ensuring compliance with deadlines. This will show that you understand the importance of precision in this role.
✨Demonstrate Organisational Skills
The role requires managing multiple tasks and prioritising effectively. Prepare to talk about your organisational strategies, perhaps by sharing how you manage your time or handle competing deadlines. Mention any tools or systems you use to stay organised.
✨Familiarise Yourself with Legal Terminology
Having a good grasp of legal terminology is essential for a Legal Secretary. Before the interview, brush up on common legal terms and processes relevant to the position. This will not only help you answer questions confidently but also show your commitment to the role.
